The Petroleum (Licensing of Petroleum Road Transportation Business) Regulations, 2025

Legal Notice 96 of 2025

The Petroleum (Licensing of Petroleum Road Transportation Business) Regulations, 2025

Citation: Legal Notice 96 of 2025
Primary work: Petroleum Act
Date: 30 May 2025
Language: English
Type: Legal Notice
Original enactment: Download original enactment (PDF) (227.9 KB)

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LAWS OF KENYA

PETROLEUM ACT

THE PETROLEUM (LICENSING OF PETROLEUM ROAD TRANSPORTATION BUSINESS) REGULATIONS, 2025

LEGAL NOTICE 96 OF 2025

Published in Kenya Gazette on 30 May 2025
Commenced on 30 May 2025

Part I – PRELIMINARY

1. Citation

These Regulations may be cited as the Petroleum (Licensing of Petroleum Road Transportation Business) Regulations, 2025.

2. Interpretation

In these Regulations, unless the context otherwise requires—“Authority” means the Energy and Petroleum Regulatory Authority established under section 9 of the Energy Act (Cap. 314);“certificate” means a petroleum road tanker driver’s certificate issued under regulations 18, 20 or 21;“designated parking” means a suitable place set aside for parking of petroleum tankers in accordance with section 98 of the Act;“environment liability policy” means a statement of commitment by a party to the laws, regulations and other policy mechanisms concerning environmental issues;“licence” means a petroleum road transportation business licence issued under regulation 5, 7 or 8;“permit” means a petroleum tanker permit issued under regulation 12, 14 or 15; and“petroleum road transportation business” means a concern to carry on the transportation of petroleum or refined petroleum products by road.

3. Limitation of the application of these Regulations

Except as otherwise provided, these Regulations shall not apply to—

(a)the refined petroleum products consumed by a motor vehicle; and

(b)petroleum and refined petroleum products transported in containers whose combined volume does not exceed one thousand litres.

Part II – PETROLEUM ROAD TRANSPORTATION BUSINESS LICENCE

4. Prohibition against petroleum road transportation business without licence

A person shall not conduct petroleum road transportation business unless that person has a petroleum road transportation business licence.

5. Application for licence

(1)A person who intends to conduct petroleum road transportation business shall—

(a)apply to the Authority in Form 1 set out in the First Schedule;

(b)attach the documents in Table 1 set out in the Second Schedule to the application under sub-paragraph (a);

(c)execute an environment liability policy in Form 2 set out in the First Schedule; and

(d)remit to the Authority the fees in the Third Schedule.

(2)Within thirty days after an application being made under paragraph (1), the Authority shall issue a successful applicant with a licence in Form 3 set out in the First Schedule.

(3)Where an application being made under paragraph (1) is rejected, the Authority shall notify the applicant of the reasons for the rejection in writing within seven days of the rejection.

6. Validity of licence

A licence shall be valid for twenty-four months from the date of issue.

7. Renewal of validity of licence

(1)A person who intends to renew the validity of a licence shall—

(a)apply to the Authority in Form 1 set out in the First Schedule;

(b)attach the documents in Table 1 set out in the Second Schedule to the application under paragraph (a); and

(c)execute an environment liability policy in Form 2 set out in the First Schedule; and

(d)remit to the Authority the fees in the Third Schedule.

(2)An application under paragraph (1) shall be made a least thirty days before the expiry of the licence.

(3)Within thirty days after an application being made under paragraph (1), the Authority shall issue a successful applicant with a licence in Form 3 set out in the First Schedule.

(4)Where an application being made under paragraph (1) is rejected, the Authority shall notify the applicant of the reasons for the rejection in writing within seven days of the rejection.

8. Amendment of licence

(1)A holder of a licence may apply to the Authority for an amendment to the licence for the following reasons—

(a)an error in the text of the licence;

(b)a change in the name of the holder;

(c)a change of the premises where petroleum road transport business is conducted; or

(d)a change in the address of the holder.

(2)Within thirty days of any of the change referred to in paragraph (1) taking effect, a holder of a licence shall make an application in Form 1 set out in the First Schedule and remit to the Authority the fees in the Third Schedule.

(3)Upon considering an application made under paragraph (1), the Authority shall issue a successful applicant with an amended licence in Form 3 set out in the First Schedule.

(4)Where an application being made under paragraph (1) is rejected, the Authority shall notify the applicant of the reasons for the rejection in writing within seven days of the rejection.

9. Obligations of holder of licence

(1)Upon being issued with a licence, the holder of the licence shall—

(a)transport refined petroleum products that meet the Kenya Standard;

(b)enter into contracts for the transportation of refined petroleum products with persons who holds a licence to carry out that petroleum business issued in accordance with the Act;

(c)use the routes designated by the Authority;

(d)load refined petroleum products from facilities which have a licence to carry out that petroleum business issued in accordance with the Act;

(e)discharge refined petroleum products to facilities which have a licence to carry out that petroleum business issued in accordance with the Act or to consumers;

(f)discharge refined petroleum products intended for export, at the consigned destination outside the territory of Kenya;

(g)transport refined petroleum products in petroleum tankers that have permits;

(h)only transport refined petroleum products in petroleum tankers which are driven by persons who hold certificates;

(i)develop and implement an emergency preparedness and response plan;

(j)conduct pre-loading vehicle inspections; and

(k)only park their petroleum road tankers at designated parking areas.

(2)Pre-loading inspection conducted in accordance with paragraph (1)(j) shall be to verify—

(a)the date of the inspection,

(b)the registration number of the petroleum tanker;

(c)the name and licence of the owner of the petroleum tanker;

(d)the name and certificate of the driver of the petroleum tanker;

(e)the location of the inspection;

(f)the name of the person conducting the inspection;

(g)the fire extinguishers, first aid kits, wheel chokes, warning triangles, spare wheels and jacks available in the petroleum tanker;

(h)the daily log sheet for the petroleum tanker;

(i)the installation of a battery cut-out switch;

(j)the functioning of all exterior lights and windscreen wipers of the petroleum tanker;

(k)the installation of a reverse buzzer and reverse mirrors in the petroleum tanker;

(l)the general condition of the wheels of the petroleum tanker; and

(m)the functioning of braking system of the petroleum tanker.

(3)The holder of a licence shall install the following features on the petroleum road tankers owned by the holder—

(a)a line of reflective tape along the entire horizontal length of the left and right side of the tanker;

(b)a horizontal line of reflective tape at the back of the tanker covering the entire diameter;

(c)a line of reflective tape along the entire circumference at the back of the tanker;

(d)a line of reflective tape along the entire horizontal length of the left and right side of the cabin;

(e)a line of reflective tape along the entire horizontal length of the front of the cabin; and

(f)the words “DANGER PETROL” inscribed on the rear, left and right sides of the petroleum tanker.

(4)A holder of a licence who contravenes paragraph (1)(b), (c), (d), (i) or (j) commits an offence and shall on conviction be liable on conviction to the penalty under section 24 (5) of the Statutory Instruments Act (Cap. 2A).

10. Journey plan

(1)A holder of a licence shall prepare, sign and hold the journey plan for each consignment transported.

(2)The journey plan referred to in paragraph (1) shall specify—

(a)the registration number of the petroleum tanker;

(b)the date and time of transporting;

(c)the description of the refined petroleum product on the petroleum tanker;

(d)the name and certificate of the drivers of the petroleum tanker;

(e)the route of the transportation including the designated stopping and resting places;

(f)the maximum time that an individual driver of the petroleum tanker may continuously drive, which time shall not exceed four hours;

(g)the maximum time that an individual driver of the petroleum tanker may rest after continuous driving, which time shall be at least thirty minutes; and

(h)the combined time that an individual driver of the petroleum tanker may take to transport a consignment, which time shall not exceed ten hours in every twenty-four hours.

(3)A holder of a licence who contravenes paragraph (1) commits an offence and shall on conviction be liable on conviction to the penalty under section 24 (5) of the Statutory Instruments Act (Cap. 2A).

Part III – PETROLEUM ROAD TANKER PERMIT

11. Prohibition against operating petroleum tanker without permit

(1)A person shall not operate a petroleum tanker without a petroleum tanker permit.

(2)A person who contravenes paragraph (1) commits an offence and shall on conviction be liable to a fine of not less than one million shillings.

12. Application for permit

(1)A person who intends to operate a petroleum tanker shall—

(a)apply to the Authority in Form 1 set out in the First Schedule;

(b)attach the documents in Table 2 set out in the Second Schedule to the application under sub-paragraph (a);

(c)execute an environment liability policy in Form 2 set out in the First Schedule; and

(d)remit to the Authority the fees in the Third Schedule.

(2)Within thirty days after an application being made under paragraph (1), the Authority shall issue a successful applicant with a permit in Form 4 set out in the First Schedule.

(3)Where an application being made under paragraph (1) is rejected, the Authority shall notify the applicant of the reasons for the rejection in writing within seven days of the rejection.

13. Validity of permit

A permit shall be valid for twenty-four months from the date of issue.

14. Renewal of the validity of permit

(1)A person who intends to renew the validity of a permit shall—

(a)apply to the Authority in Form 1 set out in the First Schedule;

(b)attach the documents in Table 2 set out in the Second Schedule to the application under paragraph (a); and

(c)execute an environment liability policy in Form 2 set out in the First Schedule; and

(d)remit to the Authority the fees in the Third Schedule.

(2)An application under paragraph (1) shall be made a least thirty days before the expiry of the permit.

(3)Within thirty days after an application being made under paragraph (1), the Authority shall issue a successful applicant with a permit in Form 4 set out in the First Schedule.

(4)Where an application being made under paragraph (1) is rejected, the Authority shall notify the applicant of the reasons for the rejection in writing within seven days of the rejection.

15. Amendment of permit

(1)A holder of a permit may apply to the Authority for an amendment to the permit for the following reasons—

(a)an error in the text of the permit;

(b)a change in the name of the holder; or

(c)a change in the address of the holder.

(3)Upon considering an application made under paragraph (1), the Authority shall issue a successful applicant with an amended permit in Form 4 set out in the First Schedule.

(4)Where an application being made under paragraph (1) is rejected, the Authority shall notify the applicant of the reasons for the rejection in writing within seven days of the rejection.

16. Tracking of petroleum tankers

(1)A holder of a permit shall install a vehicle tracking device with a Global Positioning System capable of generating reports of distance, location and speed on the petroleum tanker.

(2)A holder of a permit shall avail to the Authority a copy of the report generated by the tracking device referred to in paragraph(1) upon receipt of a seven days’ written notice from the Authority.

(3)A holder of a permit who contravenes paragraph (1) or (2) commits an offence and shall on conviction be liable on conviction to the penalty under section 24 (5) of the Statutory Instruments Act (Cap. 2A).

Part IV – PETROLEUM ROAD TANKER DRIVERS CERTIFICATE

17. Prohibition of operating petroleum road tanker driver without certificate

(1)A person shall not operate a petroleum road tanker unless that person holds a petroleum road tanker driver certificate.

(2)A person who contravenes paragraph (1) commits an offence and shall on conviction be liable to penalty under section 24 (5) of the Statutory Instruments Act (Cap. 2A).

18. Application for certificate

(1)A person who intends to operate a petroleum tanker shall—

(a)apply to the Authority in Form 5 set out in the First Schedule;

(b)attach the documents in Table 3 set out in the Second Schedule to the application under sub-paragraph (a); and

(c)remit to the Authority the fees in the Third Schedule.

(2)Within thirty days after an application being made under paragraph (1), the Authority shall issue a successful applicant with a certificate in Form 6 set out in the First Schedule.

(3)Where an application being made under paragraph (1) is rejected, the Authority shall notify the applicant of the reasons for the rejection in writing within seven days of the rejection.

19. Validity of certificate

A certificate shall be valid for twenty-four months from the date of issue.

20. Renewal of the validity of certificate

(1)A person who intends to renew the validity of a certificate shall—

(a)apply to the Authority in Form 5 set out in the First Schedule;

(b)attach the documents in Table 3 set out in the Second Schedule to the application under sub-paragraph (a); and

(c)remit to the Authority the fees in the Third Schedule.

(2)Within thirty days after an application being made under paragraph (1), the Authority shall issue a successful applicant with a certificate in Form 6 set out in the First Schedule.

(3)Where an application being made under paragraph (1) is rejected, the Authority shall notify the applicant of the reasons for the rejection in writing within seven days of the rejection.

(4)An application under paragraph (1) shall be made a least thirty days before the expiry of the certificate.

21. Amendment of certificate

(1)A holder of a certificate may apply to the Authority for an amendment to the certificate for the following reasons—

(a)an error in the text of the certificate;

(b)a change in the name of the holder; or

(c)a change in the address of the holder.

(2)Within thirty days of any of the change referred to in paragraph (1) taking effect, a holder of a certificate shall make an application in Form 5 set out in the First Schedule and remit to the Authority the fees in the Third Schedule.

(3)Upon considering an application made under paragraph (2), the Authority shall issue a successful applicant with an amended certificate in Form 6 set out in the First Schedule.

(4)Where an application being made under paragraph (2) is rejected, the Authority shall notify the applicant of the reasons for the rejection in writing within seven days of the rejection.

22. Possession of certificate

(1)A driver petroleum road tanker shall at all times when driving or in any way operating a petroleum road tanker possess the certificate, or a certified copy of the certificate.

(2)A certificate shall be the property of the Authority and shall not be tampered with, defaced or transferred.

(3)A holder of a certificate who contravenes paragraph (1) commits an offence and shall on conviction be liable on conviction to the penalty under section 24 (5) of the Statutory Instruments Act (Cap. 2A).

23. Obligations of holder of certificate

(1)Upon being issued with a certificate, the holder of the certificate shall—

(a)not operate a petroleum road tanker unless such a tanker has a permit;

(b)prevent a person who does not have a certificate from operating a petroleum road tanker in the custody of the holder;

(c)not tamper with the quality of the refined petroleum product in the petroleum road tanker;

(d)only deliver the refined petroleum product to the destination specified by the person for whom the refined petroleum product is being transported;

(e)only enter into contracts for the transportation of refined petroleum products with persons who hold a licence to carry out that petroleum business issued in accordance with the Act;

(f)load refined petroleum products from facilities which have a licence to carry out that petroleum business issued in accordance with the Act;

(g)discharge refined petroleum products to facilities which have a licence to carry out that petroleum business issued in accordance with the Act or to consumers;

(h)discharge refined petroleum products intended for export, at the consigned destination outside the territory of Kenya;

(i)comply with the emergency preparedness and response plan that has been put in place by the holder of the licence who owns the refined petroleum product that is being transported;

(j)conduct pre-loading vehicle inspections;

(k)comply with the journey plan that has been put in place by the holder of the licence who owns the refined petroleum product that is being transported; and

(l)not carry unauthorized passengers or cargo.

(2)A person who fails to comply with the requirements listed in sub-regulation (1) commits an offence and shall on conviction be liable to the fines and penalties as set out in the Sixth Schedule.

Part V – MISCELLANEOUS

24. Designated parking

(1)A holder of a permit, licence or certificate shall not park a petroleum road tanker in an area other than a designated parking for petroleum tankers.

(2)Where a holder of a permit or licence has developed an exclusive parking area for their own petroleum tankers, the holder shall construct the parking area in such a manner as to minimise the impact of the parking area on safety, health and the environment.

(3)A holder of a permit, licence or certificate shall not park a petroleum road tanker within one hundred metres from a residential area.

(4)A holder of a permit, licence or certificate who contravenes paragraph (2) or (3) commits an offence and shall on conviction be liable on conviction to the penalty under section 24 (5) of the Statutory Instruments Act (Cap. 2A).

25. Reporting of accidents and incidents

(1)A holder of a construction permit shall submit to the Authority a report of an accident or incident that occurs at the facility on which the construction or modification is being conducted.

(2)A holder of a licence shall submit to the Authority a report of an accident or incident that occurs at the facility on which the holder is conducting petroleum business.

(3)The report referred to in paragraphs (1) and (2) shall be submitted within forty-eight hours of the occurrence of an accident or incident Form 7 set out in the First Schedule.

(4)An accident or incident referred to in this regulation shall be one that causes—

(a)loss of life or permanent total disability to any person;

(b)damage to property or to the environment whose value exceeds million shillings;

(c)an oil spill of at least one hundred litres;

(d)an accidental gas release of at least one hundred kilograms; or

(e)a fire or explosion that causes an accident or incident referred to in sub-paragraph (a) or (b).

(5)A holder of a licence, permit or certificate who does not comply with paragraph (1), (2) or (3) commits an offence and shall be liable on conviction to the penalty under section 24 (5) of the Statutory Instruments Act (Cap. 2A).

26. Investigation of accidents and incidents

(1)A holder of a licence, permit or certificate shall conduct an investigation into an accident or incident reported under regulation 25 within fourteen days of the occurrence of the accident or incident.

(2)Upon conclusion of the investigation conducted under paragraph (1), the holder of licence, permit or certificate shall submit to the Authority a report and specify—

(a)the cause of the accident or incident;

(b)the effect of the accident or incident on the environment;

(c)the economic impact of the accident or incident;

(d)the impact of the accident or incident, on the health of the persons at the facility; and

(e)the proposed remedial measures and timelines of implementing the remedial measures.

(3)Upon receiving the report submitted under paragraph (2), the Authority shall review the report and shall within thirty days—

(a)accept the report;

(b)request for adjustments; or

(c)reject the report and specify the reasons for the rejection and direct the holder of the licence, permit or certificate to conduct such remedial measures as the Authority deems necessary

(4)Despite paragraphs (3), the Authority may investigate an accident or incident upon receiving a report submitted under paragraph (1).

27. Appeal against the decisions of the Authority

A person aggrieved by a decision of the Authority which—

(a)rejects an application for the issuance of a licence, permit or certificate;

(b)rejects an application for the renewal of the validity of a licence, permit or certificate;

(c)rejects an application to amend a licence, permit or certificate;

(d)suspends the validity of a construction permit or licence;

(e)revokes the validity of a licence or construction permit; or

(f)imposes conditions on the validity of a construction permit or licence,

may appeal to the Energy and Petroleum Tribunal within thirty days of receipt of the decision.

FIRST SCHEDULE

FORMS

FORM 1—APPLICATION FOR ISSUANCE, RENEWAL OF VALIDITY OR AMENDMENT OF PETROLEUM ROAD TRANSPORTATION BUSINESS LICENCE OR PETROLEUM TANKER PERMIT

(r. 5(1)(a), 7(1)(a), 8(2), 12(1)(a), 14(1)(a), 15(2))

8.Type of application (tick as appropriate)

(c)[ ] New application

(d)[ ] Renewal of validity application

(e)[ ] Amendment application Amendment details ………....

9.Biodata

(a)Name of applicant………………………………….…..

(h)postal address………………………………….……….

(i)email address…………………………………….…….

(j)telephone number……………………………………...

(k)physical address……………………………………….

(l)registration number……………………………………

(m)date of registration……………………………….……

(n)registration number……………………………………

(o)category of applicant as business entity………………

(p)contact person:

(i)Name:……………………………....……….……

(ii)Designation:……………………………….……..

(iii)Mobile number:……………………….………….

(q)County…

10.Details of proprietors or partners owning the business or directors or shareholders of the applicant

Name	Nationality	Number of shares	Passport or identity card number
…….	…….	…….	…….
…….	…….	…….	…….
…….	…….	…….	…….

11.Proposed location of the business premises

(a)plot number…..

(b)building name….

(c)street..……

(d)town………

(e)county

12.Location: Longitude: …………….. Latitude:…………

13.Description of petroleum road tanker:

(a)motor vehicle type…

(b)registration number of tanker…………

(c)registration number of the trailer..

(d)maximum capacity of the tanker….

14.Reason for amendment (tick as appropriate)

(g)[ ] an error in the text of the licence;

(h)[ ] a change in the name of the holder;

(i)[ ] change of the premises where petroleum road transportation business is conducted; or

(j)[ ] a change in the address of the holder.

Signed: ____________________Date: ________________

__________________

FORM 2—ENVIRONMENT LIABILITY POLICY

(r. 5(1)(c), 7(1)(c), 12(1)(c), 14(1)(c))I/We....................................... (Insert name of Applicant) am/are committed to the protection and preservation of the environment.I/We will continuously improve our performance and initiate additional projects and activities that will further reduce our impacts to the environment.Our commitment to the environment extends to our customers, our staff and the community from where we operate.We are committed to:

1Comply with all applicable environmental preservation and sustainability legislation;

2Prevent pollution whenever possible through efficient waste management strategies that promote waste minimization, re-use, recovery, recycling, as appropriate;

3Promote and continually invest in technologies that provide alternatives to business travel and transport;

4Adopt a procurement programme which considers the environmental impact of refined petroleum products and services;

5Promote the protection and enhancement of biodiversity and ecosystems through employee awareness programs and stakeholder engagement;

6Ensure our staff are aware of the environmental impacts of their work activities and encouraging them through regular awareness and training to minimize those impacts;

7Communicate our environmental commitment and efforts to our customers, staff and the community;

8Pursue a programme of continuous improvement by reviewing our environmental management system and related objectives and targets, policies and practices; and

9Report to the relevant authorities, accidents or incidents causing pollution of the environment, investigating the accidents or incidents and clean up or restore the affected areas.Signature:………………………………………Designation:……………………………………Stamp or Seal:…………………………………..Date:……………………………………………

__________________

FORM 3— PETROLEUM ROAD TRANSPORTATION BUSINESS LICENCE

(r. 5(2), 7(3), 8(3))LICENCE NUMBER _______________This Petroleum Road Transport Business Licence is hereby granted to ____________________________ (Insert Name of Applicant) of P. O. Box _____________ to carry on the following petroleum businesses:

(PETROLEUM BUSINESS NAME)

On premises situated at: __________________Plot number: __________________Building: ___________________________Street: ___________________________Town: ___________________________County: ___________________________This Petroleum Road Transport Business Licence expires onDated this: ________________________________Signature _________________________________

Director-General of the Authority

(Common seal of the Authority)

__________________

FORM 4—PETROLEUM TANKER PERMIT

(r. 12(2), 14(3), 15(3))PERMIT NO. ……………..This Petroleum Tanker Permit authorises the transportation of:[ ] Refined Petroleum Products[ ] Liquefied Petroleum Gas (Tick as appropriate)In the tanker whose details appears belowTanker No.: ___________________________Maximum Capacity: _______________________This Permit expires on:_______________________Dated this: ________________________________Signature _________________________________

Director-General of the Authority

(Common seal of the Authority)

__________________

FORM 5—APPLICATION FOR ISSUANCE, RENEWAL OF VALIDITY OR AMENDMENT OF PETROLEUM ROAD TANKER DRIVER CERTIFICATE

(r. 18(1)(a), 20(1)(a), 21(2))

1.Type of application (tick as appropriate)

(a)[ ] New application

(b)[ ] Renewal of validity application

(c)[ ] Amendment application Amendment details……...

2.Biodata

(a)Name of applicant…………..

(b)postal address….

(c)email address….

(d)telephone number…..

(e)physical address…….

(r)Date of birth………….

(s)Driving licence number…………..

(t)passport number or national identity card number…………….

3.Work experience of the applicant

Institution	Business type	Starting date	Ending date	Position
_________	_________	_________	_________	_________
_________	_________	_________	_________	_________
_________	_________	_________	_________	_________

4.Academic qualifications

Institution	Location	Academic Level	Summary of qualification	Date awarded
_________	_________	_________	_________	_________
_________	_________	_________	_________	_________
_________	_________	_________	_________	_________

5.Reason for amendment (tick as appropriate)

(a)[ ] an error in the text of the certificate;

(b)[ ] a change in the name of the holder; or

(c)[ ] a change in the address of the holder.Signed:_______________Date: ________________

__________________

FORM 6—PETROLEUM ROAD TANKER DRIVER CERTIFICATE

(r. 18(2), 20(2), 21(3))

		Class: …………….
		Licence Number____________
		Name: ____________________
		National Identity Card or Passport Number: __________This Petroleum Road Tanker Driver Certificate authorizes the Holder to drive a petroleum road tanker.Date of Issue: ______________Expiry Date: _______________Dated this: __________________Signature: ________________
		Director-General of the Authority(Common seal of the Authority)

__________________

FORM 7—ACCIDENT OR INCIDENT REPORTING FORM

(r. 25(3))

19.Name of owner of the premises:.

20.Name of operator of the premises…

21.Name of holder of licence or construction permit:……

22.Motor Vehicle registration number…

23.Accident or incident location:

(e)County…………..

(f)Sub-County………..

(g)Location…….

(h)Village

24.Geographical spread of the accident or incident …

25.Time and date of accident or incident ….

26.Date reported to the holder of the licence or construction permit……

27.Date reported to the Authority….

28.Most probable cause of accident or incident ………………………………

29.Accident or incident impact….

30.Police reference and reported date (where applicable)…

31.Reported by:

(e)Name…..

(f)Postal address…..

(g)Email address…..

(h)Telephone….

32.Number of injuries….

33.Number of fatalities….

34.Scale of environmental damage….

35.Period the facility may be out of service…

36.Description of the events leading to the accident or incident ………Signed: ____________________Date: ________________

__________________

SECOND SCHEDULE

TABLES

TABLE 1—DOCUMENTS ATTACHED TO APPLICATION FOR PETROLEUM

PETROLEUM ROAD TRANSPORTATION BUSINESS LICENCE

(r. 5(1)(b), 7(1)(b))

15.		The particulars of the shareholders and directors of the applicant company issued by the Registrar of Companies in accordance with section 854 of the Companies Act within the preceding twelve months prior to making the application.
16.		Copies of identity cards or passports of the shareholders and directors of the applicant company.
17.		Where the shareholders or directors of the applicant company are a company, the particulars of the shareholders and directors of the shareholder or director company issued by the Registrar of Companies in accordance with section 854 of the Companies Act within the preceding twelve months prior to making the application.
18.		Where a director of the applicant is a foreign national, a work permit issued under the Kenya Citizenship and Immigration Act.
19.		A Tax Compliance Certificate for the applicant issued under the Tax Procedures Act.
20.		A trade licence issued by the respective County Government.
21.		A summary of an emergency response plan for the facility on which the petroleum business is to be conducted.

________________

TABLE 2—DOCUMENTS ATTACHED TO APPLICATION FOR PETROLEUM TANKER PERMIT

(r. 12(1)(b), 14(1)(b))

1.		The particulars of the shareholders and directors of the applicant company issued by the Registrar of Companies in accordance with section 854 of the Companies Act within the preceding twelve months prior to making the application.
2.		Copies of identity cards or passports of the shareholders and directors of the applicant company.
3.		Where the shareholders or directors of the applicant company are a company, the particulars of the shareholders and directors of the shareholder or director company issued by the Registrar of Companies in accordance with section 854 of the Companies Act within the preceding twelve months prior to making the application.
4.		Where a director of the applicant is a foreign national, a work permit issued under the Kenya Citizenship and Immigration
5.		A Tax Compliance Certificate for the applicant issued under the Tax Procedures Act.
6.		A trade licence issued by the respective County Government.
7.		A summary of an emergency response plan for the facility on which the petroleum business is to be conducted.
8.		An inspection certificate for each petroleum tanker issued under section 17A of the Traffic Act.
9.		A registration certificate for each petroleum tanker issued under section 6 of the Traffic Act.
10.		A calibration certificate issued under the Weights and Measures Act for the tanks mounted on each petroleum tanker.
11.		Proof of a vehicle tracking device with a Global Positioning System installed on each petroleum tanker.

__________________

TABLE 3—DOCUMENTS ATTACHED TO APPLICATION FOR ISSUANCE OR RENEWAL OF VALIDITY OF PETROLEUM ROAD TANKER DRIVER CERTIFICATE

(r. 18(1)(b), 20(1)(b))

1.		Proof of a vehicle tracking device with a Global Positioning System installed on each petroleum tanker.
2.		A copy of a certificate or diploma issued to the applicant in accordance with the Technical and Vocational Education and Training Act or a certificate issued in accordance with National Industrial Training Act.
3.		A driving licence issued to the applicant for the petroleum tanker in accordance with the Traffic Act.
4.		A colour Passport size photo of the applicant.

__________________

THIRD SCHEDULE

FEES

(r. 5 (1)(d), 7(1)(d), 8(2), 12(1)(d), 14(1)(d), 15(2), 18(1)(c), 20(1)(c), 21(2))

	Category of authorisation	Amount in Ksh
8.	Licence
	(e) Application for issuance	10,000
	(f) Application for renewal	5,000
	(g) Application for amendment	1,000
9.	Permit
	(a) Application for issuance	1,000
	(b) Application for renewal	500
	(c) Application for amendment	250
10.	Certificate
	(a) Application for issuance	1,000
	(b) Application for renewal	500
	(c) Application for amendment	250

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History of this document

30 May 2025 this version

Published in Kenya Gazette

Commenced

Cited documents 8

Act 8

1.	Companies Act	2127 citations
2.	Tax Procedures Act	1710 citations
3.	Traffic Act	861 citations
4.	Energy Act	435 citations
5.	Statutory Instruments Act	309 citations
6.	Kenya Citizenship and Immigration Act	218 citations
7.	Technical and Vocational Education and Training Act	51 citations
8.	Weights and Measures Act	14 citations

The Petroleum (Licensing of Petroleum Road Transportation Business) Regulations, 2025

Legal Notice 96 of 2025

The Petroleum (Licensing of Petroleum Road Transportation Business) Regulations, 2025

LAWS OF KENYA

PETROLEUM ACT

THE PETROLEUM (LICENSING OF PETROLEUM ROAD TRANSPORTATION BUSINESS) REGULATIONS, 2025

LEGAL NOTICE 96 OF 2025

Part I – PRELIMINARY

1. Citation

2. Interpretation

3. Limitation of the application of these Regulations

Part II – PETROLEUM ROAD TRANSPORTATION BUSINESS LICENCE

4. Prohibition against petroleum road transportation business without licence

5. Application for licence

6. Validity of licence

7. Renewal of validity of licence

8. Amendment of licence

9. Obligations of holder of licence

10. Journey plan

Part III – PETROLEUM ROAD TANKER PERMIT

11. Prohibition against operating petroleum tanker without permit

12. Application for permit

13. Validity of permit

14. Renewal of the validity of permit

15. Amendment of permit

16. Tracking of petroleum tankers

Part IV – PETROLEUM ROAD TANKER DRIVERS CERTIFICATE

17. Prohibition of operating petroleum road tanker driver without certificate

18. Application for certificate

19. Validity of certificate

20. Renewal of the validity of certificate

21. Amendment of certificate

22. Possession of certificate

23. Obligations of holder of certificate

Part V – MISCELLANEOUS

24. Designated parking

25. Reporting of accidents and incidents

26. Investigation of accidents and incidents

27. Appeal against the decisions of the Authority

FIRST SCHEDULE

FORMS

FORM 1—APPLICATION FOR ISSUANCE, RENEWAL OF VALIDITY OR AMENDMENT OF PETROLEUM ROAD TRANSPORTATION BUSINESS LICENCE OR PETROLEUM TANKER PERMIT

__________________

FORM 2—ENVIRONMENT LIABILITY POLICY

__________________

FORM 3— PETROLEUM ROAD TRANSPORTATION BUSINESS LICENCE

(PETROLEUM BUSINESS NAME)

Director-General of the Authority

(Common seal of the Authority)

__________________

FORM 4—PETROLEUM TANKER PERMIT

Director-General of the Authority

(Common seal of the Authority)

__________________

FORM 5—APPLICATION FOR ISSUANCE, RENEWAL OF VALIDITY OR AMENDMENT OF PETROLEUM ROAD TANKER DRIVER CERTIFICATE

__________________

FORM 6—PETROLEUM ROAD TANKER DRIVER CERTIFICATE

__________________

FORM 7—ACCIDENT OR INCIDENT REPORTING FORM

__________________

SECOND SCHEDULE

TABLES

TABLE 1—DOCUMENTS ATTACHED TO APPLICATION FOR PETROLEUM

PETROLEUM ROAD TRANSPORTATION BUSINESS LICENCE

________________

TABLE 2—DOCUMENTS ATTACHED TO APPLICATION FOR PETROLEUM TANKER PERMIT

__________________

TABLE 3—DOCUMENTS ATTACHED TO APPLICATION FOR ISSUANCE OR RENEWAL OF VALIDITY OF PETROLEUM ROAD TANKER DRIVER CERTIFICATE

__________________

THIRD SCHEDULE

FEES

History of this document

30 May 2025 this version

Cited documents 8

Act 8

Documents citing this one 0