FIRST SCHEDULE
Work Program
Checklist for preparing Work Program1. Company Name2. Permit or Licence Number3. Licence Type4. Area5. Locality (County)6. Report Type7. Author8. Position of Author9. Period of Report10. Number of employees–(a) Expatriates;(b) Kenyans.11. Description of work done e.g. area covered by geological mapping, area covered by geochemical sampling (total samples), number of drill holes, total depth in meters12. Additional supporting documents13. If annual report, upload the report14. Expenditure for the quarterSECOND SCHEDULE
Annual Report
Checklist for Annual Report1.OverviewTitle, date and authors: The report cover and/or inner page should include a suitable title and other information including: area name; county in which licence or permit is located; licence or permit number; name of licence or permit holder; name of operator (if different to holder); report type (e.g. Annual, Final);author(s); reporting period; and date of report. It may be helpful to add a company report reference number.Position, name and signature of author.2.ContentsA contents page giving a breakdown, section by section, including appendices, together with page numbers. It should list tables, figures and maps including any loose maps contained in a sleeve at the back of the report or in a separate volume. Where a report comprises more than a single volume, each volume should be numbered and subtitled. Each should have its own contents page which should additionally refer to the other volumes.3.Executive summaryThe report should contain a summary (abstract) of the work carried out and the results obtained aimed at the competent, non-specialist. The executive summary would not normally exceed three pages. Where there is more than one volume, the executive summary to the main volume should cover all reports.4.IntroductionGeneral background to project.5.Geological settingThis section should provide an overview of the geology based on previous work by the Geological Survey, the licence or permit holder or others. It would normally include an outline of the stratigraphy, structure, known mineralisation, and prospectivity of the area.The topography and physiology should be briefly described. (Note: It is not necessary to repeat all of this information in the second and subsequent years of the licence or permit, although a short summary might be helpful).6.Previous explorationWhere previous prospecting has been carried out over all or part of the area (or in areas of comparable geology nearby), the report should summarise this work (and quote references). In the second and subsequent years, only the previous work done by the current holder is necessary. Where this is a final report, that is the licence or permit is being surrendered, this section must provide a summary of the work carried out since the licence or permit was first granted.7.StrategyBriefly describe the target mineralisation and the exploration strategy.Logistics: Equipment employed, staff involved (expatriate and local), access and dealings with land owners or lawful occupiers should be summarised.The following is a checklist of possible items to be included: the list is neither prescriptive nor exhaustive. In general, an annual reports should mirror the contents of the approved work programme.A. Regional Exploration:Remote sensing (interpretation of aerial photographs, satellite imagery and other imagery) and airborne geophysics such as aeromagnetic or radiometric survey). Whereas airborne surveys require a separate report, the main results and conclusions should be summarised here.Geochemical sampling including geochemical analyses, subdivided into:• rock samples• streams sediments (including panned concentrates)• soils• laboratory used, analytical techniques, standards, quality control(NB: The geochemical results and their interpretation should be summarised in the main text together with maps or plots, but full analytical data might be better placed in appendices. A copy of the original analysis sheet from the laboratory should be included).Geological mapping (include a copy of each resulting map at the original scale)Summary and conclusions; implications for further workB. Preliminary follow-up work.Stream sediment sampling (including panned concentrates)Soil samplingSurface rock (and mineral) samplingPitting and trenchingNote: Each of the above should include a summary of the results of mineralogical testing and geochemical analysis. The full analytical data with locational information and maps should be provided in appendices).Shallow drilling or augering or diamond drilling, plus analytical resultsGround geophysical surveys (e.g. IP; resistivity; EM) - full data and interpretationSemi-detailed geological mapping (maps at original scale to be provided).Geochemical sampling including geochemical analyses (refer to A. above for details)Summary and conclusions; implications for further workC. Detailed follow-up work. (If more than one prospect has been investigated, each should be described in a separate section)Systematic, close-spaced geochemical (sub)soil samplingPitting and trenchingShallow drilling or augeringDiamond drillingPetrographic studies and ore mineralogy(NB: Each of the above should include a summary of mineralogical testing and geochemical analysis (refer to First Schedule for details). The full data with locational information should be provided in appendices)Down-hole geophysical logsSurface and subsurface geological mapping (maps at original scale to be included)Geological modellingPreliminary economic evaluationSynopsis and conclusions, and outline of next stagesD. Summary and conclusions.-This should include conclusions regarding the potential of economic mineralisation and a forward look covering the remaining term of the licence.AppendicesA separate appendix should be provided for each dataset acquired and referred to in the main text. The data may include (but is not limited to): geochemical stream sediment, soil and rock samples; drilling logs (qualitative, mineralogical, grade, geophysical); and geophysical datasets. The data should be tabulated form.For ground geochemical surveys: a description of the methods used; material sampled (drainage, soil, trench, float, drill hole); collection or screening techniques; sample preparation methodology; mesh size-fraction used for analysis; 'orientation' survey results; analysis technique(s); analytical equipment used; name of accredited laboratory; sample control procedures (e.g. randomisation, international standards); and statistical treatment of data. Printouts of the original analysis sheets from the laboratory should be included. Sample locations and traverses must be identified by coordinates and illustrated on appropriate scale maps. The analytical data should be presented as maps or cross sections in raw or processed (e.g. contoured) form.For geophysical surveys: a description of the methodology including make, model and specification of each instrument used, components measured and units of measurement, units in which results presented, array arrangement, correction (e.g. diurnal variations). Locations, traverses and arrays must be identified by coordinates and illustrated on appropriate scale maps.For drilling: grid coordinates: dip and azimuth; type of drill, core diameter (or hole diameter in case of chippings); collar elevation ASL; results of dip test and down hole surveys; name of drilling company; printouts of the results of in situ geophysical or geochemical downhole logs; interpretation logs; legible copies of physical core logs including petrographic or mineralogical tests signed by logger; core storage locations.For petrological, petro-graphical, mineralogical and metallurgical studies: sample preparation methods; descriptions and results of tests and assays; sample location coordinates and plots.For airborne surveys a separate report is required – refer to Annex F for further details of what must be submitted.All maps, plans, figures, sections, logs, diagrams, graphs, photographs must be clearly labelled and consecutively numbered. A4 size illustrations should be bound with the text. Maps and plans should be drafted to standard scales (e.g. 1:500, 1:1,000, 1:25,000; 1: 50,000) with a scale bar in metric units, a north reference (grid, true or magnetic), date and author. Maps should include coordinates referenced to the official map of Kenya.A copy of the approved work programme for the reported period should be included as reference.List of all digital data provided including details of data formats.ReferencesAttach work programme for next yearTHIRD SCHEDULE
Retention Report
Checklist for Retention Report1.OverviewTitle, date and authors: The report cover and inner page shall include a suitable title and other information including: area name; county in which licence or permit located; prospecting licence number; name of holder; name of operator (if different to holder); report type (Retention); author; reporting period; and date of report. It may be also helpful to add a company report reference number.Position, name and signature of author.2.ContentsA contents page giving a breakdown section by section, including appendices, together with page numbers. It should list tables, figures and maps including any loose maps contained in a sleeve at the back of the report or in a separate volume. Where a report comprises more than a single volume, each volume should be numbered, and subtitled. Each should have its own contents page which should additionally refer to the other volumes.3.Executive summaryThe report should contain a summary (abstract) of the work carried out and the results obtained aimed at the competent, non-specialist. The executive summary would not normally exceed one to two pages. Where there is more than one volume, the executive summary to the main volume should cover all reports.Main text (the content will relate directly to the agreed work programme focusing on the specific activities that prevent the holder from immediately applying for a mining licence).4.IntroductionGeneral background to project.5.Previous explorationThe report should summarise the previous exploration or feasibility work and describe the specific issues preventing the deposit being developed at the present time.6.StrategyDescribe the activities aimed at alleviating the identified issues.7.LogisticsEquipment employed, staff involved (foreign and local), access and dealings with land owners or lawful occupiers should be summarised.The following are examples of possible work areas (Note: the list is indicative, not exhaustive)—A.Geological. (If more than one prospect has been investigated, each should be described in a separate section).Pitting and trenchingDiamond drillingUnderground developmentOre mineralogy, metallurgical testing and smeltingGeophysical and geochemical surveysOrebody modellingB.Engineering or technicalTransport or accessPower or waterInfrastructureCommunicationsC.EconomicMarket pricesFinanceBusiness development modelD.Summary and conclusions.This must include a clear statement as to when the licence holder will be in a position to apply for a mining licence, or what needs to change in order for this to happen.AppendicesA separate appendix should be provided for each dataset acquired and described in the main text.All maps, plans, sections, logs, and locational information not previously submitted.A copy of the approved work programme for the reported period should be included as reference.List of all new digital data separately provided including details of data formats.ReferencesAttach work programme for the next year of current term or for any renewal applied for.FOURTH SCHEDULE
Surrender Report
Checklist for Surrender Report1.OverviewTitle, date and authors: The report cover or inner page should include a suitable title and other information including: licence or permit area name; county in which licence or permit located; licence or permit number; name of licence or permit holder; name of operator (if different to holder); report type (e.g. annual, final, surrender); author; reporting period; and date of report. It may be also helpful to add a company report reference number.Position, name and signature of author.2.ContentsA contents page giving a breakdown section by section, including appendices, together with page numbers. It should list tables, figures and maps including any loose maps contained in a sleeve at the back of the report or in a separate volume. Where a report comprises more than a single volume, each volume should be numbered, and subtitled. Each should have its own contents page which should additionally refer to the other volumes.3.Executive summaryThe report should include a summary (abstract) of the work done and the results obtained aimed at the competent, non-specialist.Main text (the content will depend on the stage of exploration reached in the area being surrendered).4.IntroductionGeneral background to project.Geological setting: Overview of the geology, including an outline of the stratigraphy, structure, and potential for mineralisation. The topography and physiology should be briefly described.Exploration strategyBriefly describe the target mineralisation and the exploration strategy.A.Regional Exploration:Remote sensing (interpretation of aerial photographs, satellite imagery and other imagery) and airborne geophysics such as aeromagnetic or radiometric survey.Geochemical sampling including geochemical analyses subdivided into:• rock samples• streams sediments (including panned concentrates)• soils(Note: The geochemical results and their interpretation should be summarised in the main text together with maps or plots, but full analytical data may be better provided in appendices)Geological mapping (include a copy of each resulting map at the original scale)Summary and conclusions; implications for further work.B.Preliminary follow-up work.Stream sediment sampling (including panned concentrates)Soil samplingSurface rock (and mineral) samplingPitting and trenching(NB: Each of the above should include a summary of the results of mineralogical testing and geochemical analysis. The full analytical data with locational information and maps should be provided in appendices)Shallow drilling or augering or diamond drilling plus analytical resultsGround geophysical surveys - full data and interpretationSemi-detailed geological mapping (maps at original scale to be provided)Summary and conclusions; implications for further work.C.Detailed follow-up work. (If more than one prospect has been investigated, each should be described in a separate section)Systematic, close-spaced geochemical (sub) soil samplingPitting and trenchingShallow drilling or augeringDiamond drillingPetrographic studies and ore mineralogy(NB: Each of the above should include a summary of mineralogical testing andgeochemical analysis. The full analytical data with locational information and maps should be provided in appendices)Down-hole geophysical logsSurface and subsurface geological mapping (maps at original scale to be included)Geological modellingPreliminary economic evaluationSynopsis and conclusions, and outline of next stages5.Summary and conclusions.Appendices (Also refer to information provided for Annual reports)Appendices should reproduce original information and data for the surrendered ground, extracted from past annual reports: e.g. geochemical stream sediment, soil and rock samples; drilling logs (qualitative, mineralogical, grade, geophysical); and geophysical datasets. The information would normally be presented in tabular form as printouts of the data to be supplied in digital format.Copies of earlier-submitted (or extracts thereof) maps, plans, sections, logs, and locational information at original scales.List of all digital data provided including details of data formats.ReferencesFIFTH SCHEDULE
Feasibility Study
Checklist for Feasibility StudyNOTE: It is likely that the feasibility study will comprise a number of separate reports. In this case, the holder should provide a Summary Report drawing together the results and listing the separate volumes.Title, date and authors: The report cover or inner page should include a suitable title and other information including: area name; county in which licence or permit located; Iicence number; name of licence holder; name of operator(s) (if different to holder); report type; author and contributors; and date of report. It may be also helpful to add a company report reference number.Position, name and signature of lead authorsContentsExecutive summaryBackgroundMining history of area; land surface holding; access; stakeholdersGeologyGeological occurrence of mineral deposit; economic mineral(s), ore grade and reserves (proven, estimated and inferred) supported by detailed calculations and assumptionsMining operationsMining methods; mine plan; production planning; mining rate; processing plant and strategy; equipment; water and water management; stockpilingMine developmentMine development plans and timetable; construction and earth moving; tailings and tailings storage constructionOre processing and concentrationSize; throughput or capacity; plant design; raw materials consumption (e.g. chemicals);refining; power requirementsWashing plantCapacity; water supply and usage; tailings disposalInfrastructurePower or electricity usage and supply; administration and staff accommodation; community development; hospital; laboratories; workshops; transport (roads, railways, ports); minePower generationInstrumentation and communicationsCapital programmeGeneral requirements; mine development costs and financing; capital; contingency and escalation; pre-production costs; cash flows;Operating costs and economic modelWorkforce (expert and unskilled); operating cost structure and breakdown; labour; materials; fuel; contracted services; consumables; administration; mining lease fees; surface rents; capital replacement and amortisation; contributions to development funds; royalty; tax; insurance; external costs.MarketingMineral product(s); sales volumes; prices and market trends.Business modelAssumptions; demand and historical trends; price forecasts and volatility; economic model; net present value; cash-flow analysis; sensitivity analysis; economic benefits to Kenya; risk assessment.Mine closure planFinancial plan; timetable and implementation; restoration or rehabilitation of land; alternative uses of mined out ground; safety considerations; social impacts; plan to progressively introduce alternative livelihoods; removal of plant and machinery; alternative uses (conversion) of infrastructure; post-mining environmental monitoring of mine area (including tailings); contingencies.Environment and social impact assessmentFull, expert assessment and modelling of effects of mining on the environment and social structures; hazard analysis; mitigation plan; monitoring programme.SIXTH SCHEDULE
Airborne Surveys
Special Provisions for Airborne Surveys(a)Progress Reports: The holder of a mineral right who undertakes an airborne geophysical survey must submit a progress report not later than seven days after the end of each four week period. The report shall include:• A narrative description of the progress achieved during the previous month and since the campaign commenced;• an index map (may be at small scale) showing flight lines and indicating line-kilometres flown; and• hardcopy plots of any processed or interpreted data, including cumulative plots of data collected since commencement.(b)Final Report: The report should follow the presentational format outlined for other types of technical report and provide full details of the survey including: type of survey; instrumentation; aircraft type; flight line intervals; ground speed; nominal flight height and ground clearance; dates of survey; weather conditions; and name of company. Flight index maps must show flight lines and tie lines. The report must list and describe the digital data and provide information regarding formats sufficient to enable the data to be read and processed using industry-standard software. The digital data (raw, processed and interpreted) must be provided separately in an industry-standard format together with full metadata. New aerial photography (acquired under special permission) must record full details of the survey including: aircraft; camera used; flight height; notional scale; overlap or sidelap; name of company; and flight index plan. A copy of the digital imagery must similarly be provided.The following must be submitted upon completion of any airborne survey (remote sensing, geophysical or geochemical).• A digital, read-only PDF copy of the report.• A copy of all original or raw, processed and interpreted data (including maps or plot files), plus metadata, in an industry standard digital format (submitted online cadastre or delivered to the Director of Geological Surveys).• Two bound copies of the report, delivered to the Mining Cadastre Office. This must include full-size hardcopy plots of each processed and interpreted dataset, together with flight plans.SEVENTH SCHEDULE
Exploration Expenses
Allowable Exploration ExpensesAn itemised statement of expenditure necessarily incurred in carrying out the approved exploration work programme must accompany (but must be physically separate from) each exploration report. A detailed list of allowable expenses is provided in the Licensing Regulations. The following is a summary of the main categories of allowable expenditure incurred by the licence holder including any subcontractor or service provider, which are directly related to the programme:• Field and laboratory exploration activities - all field costs incurred in carrying out the mineral exploration program relating to: literature research; geological mapping; geochemical surveys; geophysical surveys; remote sensing or photo geology; sample collection; sample transport costs; laboratory analysis; petrological, petrographical and mineralogical studies; boundary, control and gridding surveys; data processing; boundary, control and gridding surveys; office costs related to laboratory analysis; data processing; document production, interpretation; assessment; and presentation of results.• Drilling, excavation and pre-production costs - includes site preparation (construction and maintenance of access roads, drill sites, camp sites and water supply) and rehabilitation; drilling and completion costs (rigging-up, drilling, coring, fishing, casing, logging and other associated surveys, core analyses, rigging-down consumable goods, hire of plant and equipment, repair and maintenance); trenching, stripping and pitting; shaft sinking and other underground excavations; bulk sampling; pilot and beneficiation studies; pre-feasibility and feasibility works including economic or marketing studies.• Environmental activities-includes baseline studies; environmental and social or cultural impact assessments; rehabilitation and mine closure or rehabilitation studies; environmental management and rehabilitation; community consultation and outreach.• Logistics – camp construction and operating costs (office and accommodation,); transport or shipping (personnel, plant, equipment, samples for analysis, materials); salaries and wages (supervisory, technical and non-technical); insurance (equipment, personnel pertaining to operations on the licence); and report production costs (data processing, reproduction and presentation of results); sub-contractor costs; equipment hire charges.• Depreciation or amortisation of all owned equipment used in the exploration: vehicles, machinery, equipment, drill, if not already included in the costs above. The full price of equipment intended to remain on site for future production work. Shareduse equipment shall only include apportioned costs according to actual usage.• Administration – includes only the direct costs of running local office and local agent's charges. (Note: any in-country office and agent's expenses must be apportioned between concurrent projects); travel to or from Kenya by expatriate staff directly involved in programme; and other direct and unavoidable costs associated with the work programme.• Compensation or payments – to land owners or lawful occupiers and communities.• Training of Kenyan citizens including travel or accommodation.• Miscellaneous - any other essential costs necessarily and unavoidably incurred in the course of the work programme.• Excluded are overseas headquarters costs, overseas staff-related costs, financing costs, and any non-project-related travels.
