The Estate Agents (Forms and Fees) Rules

Legal Notice 290 of 1986

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The Estate Agents (Forms and Fees) Rules
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LAWS OF KENYA

ESTATE AGENTS ACT

THE ESTATE AGENTS (FORMS AND FEES) RULES

LEGAL NOTICE 290 OF 1986

  • Published in Kenya Gazette Vol. LXXXVIII—No. 51 on 28 November 1986
  • Commenced on 28 November 1986
  1. [Amended by Estate Agents (Forms and Fees) (Amendment) Rules, 1989 (Legal Notice 35 of 1989) on 10 February 1989]
  2. [Revised by 24th Annual Supplement (Legal Notice 221 of 2023) on 31 December 2022]
1.These Rules may be cited as the Estate Agents (Forms and Fees) Rules.
2.The application for registration as an estate agent in accordance with section 13(1) of the Act shall be in Form I set out in the First Schedule.
3.The register of estate agent to be maintained by the registrar under section 7(1) of the Act shall be in Form II set out in the First Schedule.
4.The certificate of registration to be issued to a person whose name has been entered in the register in accordance with section 8(1) of the Act shall be in Form III set out in the First Schedule.
5.An application for an inquiry in accordance with sections 16(2) and 23(1) of the Act shall be in Form IV set out in the First Schedule.
6.An application for restoration of the name on the register pursuant to section 24 of the Act shall be in Form V set out in the First Schedule.
7.The application for renewal of registration shall be in Form VI set out in the First Schedule.
7A.The annual practising certificate shall be in Form VII set out in the First Schedule.[L.N. 35/1989, r. 2.]
8.The fees set on the Second Schedule shall be payable in respect of the matters set out therein.
  
  
  
  

FIRST SCHEDULE

Form 1 (r. 2)

ESTATE AGENTS ACT

[Cap. 533]

APPLICATION FOR REGISTRATION AS AN ESTATE AGENT

The Registrar,Estate Agents Registration Board,P.O. Box .............................Nairobi. Passport sizePhotograph
A – GENERAL INFORMATION
Main name .....................................................
(BLOCK CAPITALS)
Other names ..............................................
(BLOCK CAPITALS)
2. Postal address ..................................................Residential address .............................................House No. ......................................... etc.Office physical address ................................................................................Office telephone No. ............................................
3. Date of birth .......................................
4. Nationality and citizenship ..............................................
(Please tick as applicable)
a) By birth ..................................... ☐b)By naturalization........................... ☐In each case please attach the following:(i)Your current passport size photo(ii) Copy of your identity card or birth certificate
B- EDUCATIONAL PARTICULARS
//Read carefully before completing all sectionsCopies of relevant leaving certificates, qualifications and testimonials must be attached in each case //
1.Secondary schools attended:(a)(i) Name ........................................................(ii) Address ......................................................(iii) Period from ................................. to ...............(b)(i) Name ........................................................(ii) Address ......................................................(iii) Period from ................................. to ...............
2.Colleges attended:(a)(i) Name ........................................................(ii) Address ......................................................(iii) Period from ................................. to ...............(b)(i) Name ........................................................(ii) Address ......................................................(iii) Period from ................................. to ...............
3. Universities attended(a)(i) Name ........................................................(ii) Address ......................................................(iii) Period from ................................. to ...............(b)(i) Name ........................................................(ii) Address ......................................................(iii) Period from ................................. to ...............
Membership of professional institutions:(a)(i) Name ...........................................(ii) Date of registration ......................(b)(i) Name ...........................................(ii) Date of registration ......................
C – EXPERIENCE AND EMPLOYMENT
(a)(i) Name of Employer ................................(ii) Address ....................................................................................(iii) Period from ............................. to .........................(b)(i) Name of Employer ................................(ii) Address ....................................................................................(iii) Period from ............................. to .........................(c)(i) Name of Employer ................................(ii) Address ....................................................................................(iii) Period from ............................. to .........................
D – SELF EMPLOYMENT
(a) (i) Name of Company ..............................(ii) Address ..............................................................................................(iii) Period from .............................. to .....................
E. PRACTICE IN ESTATE AGENCY(Please enclose a certified copy of certificate of registration in each case)1. LIMITED LIABILITY COMPANYName of Company ..............................Address ..............................................................................................Period from .............................. to .....................Names and addresses of the directors:1. ................................................2. ................................................3. ................................................4. ................................................2.PARTNERSHIPName .......................................................Address .................................................Period from ...................... to ....................Names and address of the partners:1. ................................................2. ................................................3. ................................................4. ................................................3.SOLE PROPRIETORSHIPName ......................................Address ..............................................Period from ................ to ...............
1. LIMITED LIABILITY COMPANY(a)(i) Name ........................................................(ii) Address ......................................................(iii) Period from ................................. to ...............Names and addresses of the directors:1. .............................................................................2. ............................................................................3. ............................................................................4. ............................................................................
2.PARTNERSHIP(a)(i) Name ........................................................(ii) Address ................................................................................................................(iii) Period from ................................. to ...............Names and addresses of the directors:1. .............................................................................2. ............................................................................3. ............................................................................4. ............................................................................
3. SOLE PROPRIETORSHIP(a)(i) Name ........................................................(ii) Address ................................................................................................................(iii) Period from ................................. to ...............
F. OTHER BUSINESS PRACTICES(Give the names and addresses of all other business practices you are currently involved in)
1. Name ........................................................Address ................................................................................................................Period from ................................. to ...............2.Name ........................................................Address ................................................................................................................Period from ................................. to ...............
G – OTHER GROUNDS TO SUPPORT YOUR APPLICATIONGive name and address of an official referee who knows your background history well, e.g. magistrate, chief or assistant chief of your area
1. .............................................................................2. ............................................................................3. ............................................................................
H. — BANKRUPTCY OR CONVICTION
Have you ever been declared bankrupt or convicted of any offence involving fraud or dishonesty?
Please tick as appropriateYes ☐ No. ☐
I, enclose herewith banker’s cheque, money order payable o the Estate Agents Registration Board for Sh. 3,300, which I understand is not refundable.
H. — BANKRUPTCY OR CONVICTION
Have you ever been declared bankrupt or convicted of any offence involving fraud or dishonesty? Please tick as appropriate Yes ☐ No. ☐
I, enclose herewith banker’s cheque, money order payable to the Estate Agents Registration Board for Sh. 3,300, which I understand is not refundable.
J. DECLARATIONI, declare that the foregoing statements are true and correct to the best of my knowledge and belief. I understand that any statement contained in this application which is found to be false shall invalidate this application. I have read the Estate Agents Act (Cap. 533) understood it and undertake to be bound by the Act and any amendments thereto or replacement thereof so long as I am a registered estate agent.
Applicant’s signature ...............................Date ..................................................Witness: Full name (Please print) .....................Address ......................................................................................................................................Telephone ........................................Signature .....................................FOR OFFICIAL USEApplication No. ...................................................Date acknowledged ...................................................Approved/rejected minute No. ...................................................Date notification sent ...................................................Gazette Notice No. ...................................................Certificate despatched ...................................................Certificate acknowledged ...................................................Registrar’s signature ..................................Date ........................................................Date received ..............................................Receipt No. .........................Date ...................Deferred Minute No. .....................................Registration No. .......................................Board member’s signature ..............................Date .........................................................Chairman’s signature ...................................Date .........................................................
Form II(r. 3)
REGISTER OF ESTATE AGENTS
No.Full NameAddressBasicQualificationDate ofRegistrationDate and No. of Original RegistrationRemarks
       
       
       

__________________

Form III(r. 4)
 ESTATE AGENTS ACT(Cap. 533)
CERTIFICATE OF REGISTRATION AS AN ESTATE AGENT
Mr./Mrs./Miss ........................................

(Full name in BLOCK LETTERS)

has been registered as an Estate Agent in accordance with the provisions of section 8(1) of the Estate Agents Act.Dated the ....................... 19 ............Seal of the Board
..............................................................................................................................
ChairmanMember Estate Agents
Estate Agents Registration Board.Registration Board.

_________________

Form IV(r. 5)
ESTATE AGENTS(Cap. 533)
THE ESTATE AGENTS REGISTRATION BOARD APPLICATION FOR RENEWAL
The Registrar,Estate Agents Registration Board,P.O. Box ........................Nairobi.
1.Main name .............................................
 (BLOCK CAPITALS) 
Other names ......................................................
 (BLOCK CAPITALS) 
2.Postal address ..............................................Residential address .................................................House No. .................................................. etc.Office physical address ..............................................................................................................Attached herewith is:
a.My cheque/money order for Sh. ...............................
b.My current indeminity bond or policy of insurance.
    
    
   Signed .............................

________________________

Form V  (r. 6)

ESTATE AGENTS ACT

[Cap. 533]

APPLICATION FOR AN INQUIRY

[L.N. 35/1989, r. 3.]Mr./Mrs./Miss .......................................................Address ..............................................................Dear Sir/Madam,On behalf of the Estate Agents Registration Board, notice is given to you that in consequent of a complaint made to the Board against your/information received by the Board an inquiry is to be held into the following complaint against you.If the complaint relates to a conviction:That you were on the ................... day of ................... at ............................. (specify court recording conviction) ............................... convicted of ........................................... (set out particulars of the conviction in sufficient detail to identify the case).

OR

If the complaint relates to conductThat being registered under the Act you ...................... (set out briefly the facts alleged) ................................. and that in relation to the facts alleged you have been guilty of infamous conduct in a professional respect.Where there is more than one complaint, the complaints are to be stated consecutively (complaints relating to convictions being set out before complaints relating to conduct).Notice is further given to you that on ................ day of ....................... 20 ............. a meeting of the Board will be held at .............................. Nairobi at ................... a.m./p.m. to consider the above complaint/complaints against you to determine whether or not the Board should direct the registrar to remove your name from the register pursuant to rules 16(2) and 23(1) of the Estate Agents Rules, 1984.You are hereby invited to answer in writing the above mentioned complaint and also to appear in person before the Board at the place, date and time specified above for the purpose of answering the complaint. You may bring your advocate with you. The Board has power to hear and decide upon the complaint in your absence if you do not appear.Any answer, admission or other statement or communication which you may desire to make with respect to the said complaint should be addressed to the chairman of the Board.If you desire to make any application that the inquiry should be postponed you should send the application to the secretary of the Board as soon as possible, stating the grounds upon which you desire postponment.Dated the .......................... 20 ............
  .................................................
  Registrar of the Board.

_________________

Form VI  (r. 7)

ESTATE AGENTS ACT

[Cap. 533]

APPLICATION FOR RESTORATION OF NAME IN THE REGISTER

[L.N. 35/1989, r. 3.]Note: (This declaration must be made before an estate agent of not less than 10 years experience and of good standing).I, the undersigned ......................................................of (address) .............................................................now holding the qualification(s) of .....................................do solemnly and sincerely declare as follows:
1.I am the person formerly registered as an estate agent under the name of ...............................................................and the qualification(s) of ................................................registration number ................................................and I hereby apply for the restoration of my name in the register.
2.In an inquiry held on the .............................. day of ...................... 20 ............. at ........................................................ (place) the Board directed removal of my name for the following reasons ....................................................
3.Since the removal of my name from the register, I have been residing at ......................................... and my occupation has been ........................................
4.It is my intention if my name is restored on the register to engage in private practice/to be employed, (others specify).
5.The grounds of my application are ................................
6.Names and address of my referees:
(a)................................................................
(b)..................................................................
(c)...................................................................
Declared at ........................... Signed ...........................on ................................... Date ............................Before me .............................................

(full name)

Signed ...............................................Name of practitioner in full and registration/date of qualification.Date ............................................................

__________________

Form VII  (r. 7(a))

ESTATE AGENTS ACT

[Cap. 533]

THE ESTATE AGENTS REGISTRATION BOARD

ANNUAL PRACTISING CERTIFICATE

[L.N. 35/1989, r. 3.]I hereby certify that ..........................................has renewed his certificate to practise as an Estate Agent for the current year ending 31st day of December, 20 Dated at Nairobi this ....................................... day of ................... 20 ............
   .................................................
   REGISTRAR,
   Estate Agents Registration Board.
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History of this document

31 December 2022 this version
28 November 1986
Published in Kenya Gazette 51
Commenced

Cited documents 1

Act 1
1. Estate Agents Act 30 citations

Documents citing this one 0