Chirchir & 39 others v West Pokot County Government & 2 others (Employment and Labour Relations Cause E001 & E002 of 2023 (Consolidated)) [2025] KEELRC 1981 (KLR) (3 July 2025) (Ruling)
Neutral citation:
[2025] KEELRC 1981 (KLR)
Republic of Kenya
Employment and Labour Relations Cause E001 & E002 of 2023 (Consolidated)
MA Onyango, J
July 3, 2025
Between
Doreen Jemosop Chirchir & 39 others & 39 others
Claimant
and
West Pokot County Government
1st Respondent
County Secretary, West Pokot
2nd Respondent
County Public Service Board West Pokot County
3rd Respondent
Ruling
1.This Ruling is in respect to the Respondents’ Preliminary objection dated 18th March 2023 and the Claimants’ Notice of Motion dated 3rd June 2024.
2.In the Preliminary Objection, the Respondents seek the striking out of the Claimants’ Statement of Claim dated 7th February 2023 on the following grounds: -a.The suit is fatally and incurably defective as it offends the doctrine of exhaustion of available statutory remediesb.The suit is fatally and incurably defective as it offends the provisions of Section 77 of the County Government's Act and as such cannot stand or be ventilated before this Courtc.The Court's jurisdiction has been prematurely invoked as the Claimants have not exhausted the dispute resolution mechanisms established under Section 77 of the County Governments Act and that the issues raised ought to be resolved by the Public Service Commission.d.The entire suit is defective to the extent that there is a complete misjoinder of causes of action and misjoinder of parties in breach of Rule 9 of the Employment and Labour Relations Court Rules so that it would be impossible to prosecute or defend this matter effectively.
3.The Preliminary Objection was canvassed by way of written submissions. From a perusal of the record, only the Respondents filed submissions dated 4th January 2024.
4.The Respondents withdrew ground (d) of the notice of preliminary objection and argued the remaining three grounds which they distilled into the following issues for determination: -a.Whether this Court should exercise jurisdiction to determine this matter at the first instance;b.Whether the jurisdiction of this Court has been prematurely invoked;
5.On the first issue, the Respondents submitted that since therd Respondent to terminate the Claimants’ employment, under Section 77 of the County Governments Act such disputes ought to be subjected to appeal before the Public Service Commission.dispute before this Court involves an alleged decision by the 3
6.The Respondents further submitted that under section 87(2) of the Public Service Commission Act a party is estopped from filing any legal proceedings in any court of law with respect to matters within the jurisdiction of the Commission including to hear and determine appeals from the county government public service unless the procedure provided for has been exhausted. In support of this position, the Respondents cited the Court of Appeal decision in Nakuru Civil Appeal No. E136 of 2022 as consolidated with Nakuru Civil Appeal No. 137 of 2022, The Clerk, Nakuru County Assembly & 4 Others vs Kenneth Odongo & 7 Others.
7.It is the Respondents submission that from the provisions of section 87(2) of the Public Service Commission Act, this Court cannot exercise first instance jurisdiction to hear and determine this matter and that the Claimants ought to have first referred the dispute to the Public Service Commission.
8.On the second issue, the Respondent contended that the jurisdiction of this court has been prematurely invoked as there are other forums of dispute resolution provided under statute, which have not been exhausted. To buttress this position, the Respondents cited the decisions in William Odhiambo Ramogi & 3 others v Attorney General & 4others; Muslims for Human Rights & 2 others (Interested Parties) (2020) eKLR, Geofrrey Muthinja Kabiru & 2others v Samuel Munga Henry & 1756 others (2015) eKLR and Hezron Mwambia Karomg’a v Tharaka Nithi County Government & another (2019) eKLR.
9.On this basis, the Respondents submitted that the claim before this court has been prematurely instituted before exhaustion of other dispute resolution avenues provided by statute. The court was thus urged to strike out the claim with costs to the Respondents.
10.I have carefully considered the Preliminary Objection and the submissions filed by the Respondents. The only issue for determination is whether section 77 of the County Government Act ousts the jurisdiction of this Court to determine the suit herein.
11.Section 77 of the County Governments Act provides as follows: -77.Appeals to the Public Service Commission1.Any person dissatisfied or affected by a decision made by the County Public Service Board or a person in exercise or purported exercise of disciplinary control against any county public officer may appeal to the Public Service Commission (in this Part referred to as the “Commission”) against the decision.2.The Commission shall entertain appeals on any decision relating to employment of a person in a county government including a decision in respect of—a.recruitment, selection, appointment and qualifications attached to any office;b.remuneration and terms and conditions of service;c.disciplinary control;d.national values and principles of governance, under Article 10, and values and principles of public service under Article 232 of the Constitution;e.retirement and other removal from service;f.pension benefits, gratuity and any other terminal benefits; org.any other decision the Commission considers to fall within its constitutional competence to hear and determine on appeal in that regard.3.An appeal under subsection (1) shall be in writing and made within ninety days after the date of the decision, but the Commission may entertain an appeal later if, in the opinion of the Commission, the circumstances warrant it.
12.The Respondents have contended that the suit herein should be struck out as the Claimants have not exhausted the procedure provided under Section 77 of the County Government Act and therefore the suit offends the doctrine of exhaustion.
13.The Doctrine of Exhaustion is defined in Black’s Law Dictionary 11th Edition as follows: -
14.In the case of Republic v National Environment Management Authority Ex parte Sound Equipment Ltd, [2011] eKLR, the Court of Appeal observed: -
15.In the case cited by the Respondents of William Odhiambo Ramogi & 3 others v Attorney General & 4 others; Muslims for Human Rights & 2 others (Interested Parties) (2020) eKLR, the Court observed that: -
16.In the case of Fleur Investments Limited v Commissioner of Domestic Taxes & another [2018] eKLR the Court of Appeal while determining whether a litigant can be exempt from the doctrine of exhaustion held:-
17.Turning back to the case at hand, from the pleadings, the dispute before the court involves an alleged decision by the 3rd Respondent to terminate the employment of the Claimants. According to the Claim, the Claimants were not paid salaries from 1st April, 2022 when they were recruited. They wrote to the Respondents requesting for explanation for non-payment of their salaries and the next communication they received were letters of termination of their employment dated 3rd January, 2023 and issued to them on 15th January 2023, citing the reason for termination to be unsustainable wage bill.
18.The Claimants approached this court citing discrimination as well as violation of several other provisions of the Constitution and the Public Finance Management Act. On the face of the suit as filed in court and without the benefit of a response from the Respondents to rebut the averments therein, it is the view of this court that the Public Service Commission may not be the most appropriate forum for adjudication of the claim.
19.The court further notes that when the Claimants approached it they were under threat of termination of their employment in a manner that on the face of the documents filed in court and without the benefit of any response from the Respondents, required quick intervention by the court to stop the threatened terminations, a relief that has not been demonstrated could have been obtained from the Public Service Commission. The Commission’s regulations, the Public Service Commission (County Appeals Procedures) Regulations, 2022, do not provide for an ex parte procedure like that in courts through which the Claimants could have approached it for grant of urgent orders in the wake of the termination notices issued to them midway through the one month notice period given in the letters.
20.As was stated by the Court of Appeal in the case of Fleur Investments Limited, the court is perfectly in order to intervene where there is clear abuse of discretion by such bodies, where arbitrariness, malice, capriciousness and disrespect of the Rules of natural justice are manifest. It is my view that the instant case fits within the exceptions to the exhaustion doctrine.
21.The court further observed in the same case that the court cannot, being a bastion of justice, sit back and watch such institutions ride roughshod on the rights of citizens who seek refuge under the Constitution and other legislations for protection.
22.It is for these reasons that I find the preliminary objection filed by the Respondents herein to be without merit and dismiss the same.
23.I have noted that there is another Notice of Preliminary Objection dated 20th January, 2025 filed by the County Solicitor, County Government of West Pokot on similar grounds as the preliminary objection under consideration. The decision herein will apply to the same.
24.I will now deal with the Claimants Notice of Motion dated 3rd June 2024. In that application, the Claimants sought for orders that:-a.Spentb.That the 1st Contemnor namely Jonathan Siwanyang, County Secretary West Pokot County Government be committed to civil jail for a period not exceeding six (6) months for contempt of the orders of the Honorable Court issued on 15th February 2023, 30th November 2023 and 28th May 2024.c.That the 2nd Contemnor namely Consolata C. Arusei, Secretary to the West Pokot County Public Service Board be committed to civil jail for a period not exceeding six (6) months for contempt of the orders of the Honourable Court issued on 27th February 2024 and 28th May 2024d.That the Contemnors be punished in any such manner as the court deems it in the circumstances for contempt of courte.That the Contemnors to bear the costs of this contempt proceedings
25.The grounds on which the application is made are;a.That the Honourable Court issued the following orders on 15th February 2023:-i.That the application is certified as urgent and be heard ex parte in the first instance and service be dispensed with forthwith.ii.That the application dated 7th February 2023 be served on the Respondents.iii.That the applicants to file a response within 14 days of service.iv.That pending the hearing and determination of this application inter partes, a temporary order of injunction be and is hereby issued staying the coming into effect of the one month termination notices dated 3rd January 2023 issued to the Claimants as from 16th January 2023.v.That the matter be mentioned on 20th March 2023 for directions on hearing and disposal.vi.That this cause and cause No. E001 of 2023 be consolidated and proceed under cause number E001 of 2023.b.That on 30th November 2023 the Honourable Court directed the 1st Contemnor to personally ensure compliance of the orders issued on 15th February 2023 failing which the court will not shy away from holding him in contempt should there be another application for contempt.c.That the Honourable Court issued orders on 27th February 2024:-i.That the application be and is hereby certified urgent and fixed for inter partes hearing on 11th April 2024.ii.That the Respondents, their agents, servants or any person acting on their behalf are restrained from filling any of the positions held by the Applicants or in any other way interfering with their employment contracts pending the inter parties hearing of this application.iii.That the Respondents be served and to file their response to the application within 14 days from the date of service.d.That the Honourable Court issued orders on 28th May 2024 that:i.The Respondents to file affidavits by heads of all departments in which the Claimants are deployed to confirm that they have been given work in their respective offices and are receiving salary with proof of both deployment and allocation of work and payment of salaries before any further directions by the court.ii.The ongoing recruitments are suspended until the Respondents confirm that the Claimants have been deployed, allocated work and paid.iii.The matter will be mentioned on 25th June 2024.e.The 1st Contemnor has willfully failed to comply with the Honourable Court's orders issued on 30th November 2023 and 28th May 2024.The Claimants have not received salaries and/or allowances as from April 2022 to the date, the Claimants were not in the May 2024 payroll. Further, they have not been allocated duties by their supervisors as at 3rd June 2024 neither have they been allowed to access their work stations and are still being ushered into empty boardrooms.f.That the 2nd Contemnor has been most contemptuous to the orders of this Honourable Court issued on 27th February 2024 and 28th May 2024 in that despite being aware of the injunctive orders against the unlawful recruitment process to replace the Claimants herein issued on 27th February 2024, on 17th May 2024 the 2nd Contemnor published a list of shortlisted candidates inviting them for interviews on various dates starting 27th May 2024. The said interview scheduled for 27th and 28th May 2024 were conducted by the 3rd Respondent.g.On 28th May 2024 the Honourable Court issued further orders suspending the ongoing recruitment process but on 29th May to 31st May 2024, the 3rd Respondent continued the prohibited recruitment process by conducting interviews thus undermining the authority of this Honourable Court.h.That the Respondents have shown utmost impunity in the handling of dismissing the Claimants/Applicants who they now intend on constructively by hiring new staff to replace them now, yet the main Cause/Claim and application dated 27th February 2024 are yet to be determined on merit by the Honorable Court.i.That this application has merit as the 1st and 2nd Contemnors who are officers of the Respondents in the Claim, have blatantly disregarded the all the orders of this Honourable Court and are determined to undermine its authority.j.That the Claimants/Applicants continue to suffer great prejudice owing to the conduct by the 1st and 2nd Contemnors which not only undermines the right of the Claimants/ Applicants to dignity, fair labour practices and lawful remuneration.k.The 1st and 2nd Contemnors have undermined the authority of the Honourable Court and persistently seek to embarrass it.l.That granting contempt of court orders against the 1st and 2nd Contemnors at this stage will serve the ends of justice.
26.The application is supported by the affidavit of Hashim Harun, the 6th Claimant who reiterates the contents of the grounds upon which the application is premised.
27.The application is opposed. The 1st Contemnor filed a Replying affidavit sworn on 6th September 2024 where he deposed that the status quo obtaining as at the time this case was instituted on 12th February 2023 and as at the time the ex parte temporary injunction was issued on 15th February 2023 was that the Claimants’ salaries had neither been budgeted for by the West Pokot County Government nor appropriated by the County Assembly of West Pokot and as a result the Respondents could not legally pay them.
28.According to the 1st Contemnor, the Claimants had not earned salaries for more than 10 months from their respective dates of employment under two different administrations and as such the Respondents never understood the temporary injunction to mean that they should pay the Applicants’ salary.
29.It is the 1st Contemnor’s contention that on 28th May 2024, this court issued new orders directing the Respondents to file affidavits by heads of departments showing where the Claimants were deployed and also to confirm that they had been given work in their respective positions and that they are earning a salary. In addition, the 1st Contemnor contended that the court ordered that the ongoing recruitment be suspended until the Respondents confirm that the Claimants had been deployed, allocated work and paid.
30.According to the 1st Contemnor, the Respondents complied with the said orders to the extent that it required them to allow the Applicants back to their workstations and assign them duties. It is contended that further in compliance therewith, on the 21st June 2024, the Chief Officers swore affidavits demonstrating compliance with the Court Orders directing the heads of departments to file affidavits to confirm that the Claimants had been deployed and allocated work.
31.It is therefore the 1st Contemnor’s averment that the allegation that the Applicants have not been allocated duties and have been denied access to their work stations was malicious.
32.The 1st Contemnor further contended that the orders dated 28th May 2024 requiring the County Government of West Pokot to pay salaries to the Claimant is untenable under the Constitution, the County Government Act 2012 and the PFMA Act 2012 and the Regulations made thereunder as the County Government is required by law to budget for monies allocated to it and to incur expenditure according to its budget.
33.It is the 1st Contemnor’s position that as much as the County Government is willing to comply with this Honorable Court's orders of 28th May, 2028 to pay the claimants' salary, it cannot legally do so.
34.On her part, the 2nd Contemnor in her Replying affidavit sworn on 6th September 2024 deposed that West Pokot County Public Service Board is well aware of the temporary injunction issued by this honorable court on the 15th February 2023 which stayed the coming into effect of the termination letters issued to the Applicants on 3rd January, 2023 and is further fully aware that any attempt to terminate their employment while the said order still subsisted would be null and void and of no legal effect.
35.The 2nd Contemnor contends that on the 7th February 2024, the 3rd Respondent advertised I59 vacant positions in the County Public Service seeking to fill 159 vacant positions in addition to and not in substitution of those held by the Applicants.
36.It is her averment that the Applicants, who are only 40 in number, moved this Honorable Court vide an application dated 26th February, 2024 seeking an injunction restraining the County Public Service Board from carrying out the recruitment process. That the court on 27th February 2024 granted them an ex parte interim order restraining the Respondents from filing any of the positions held by the Applicants or in any way interfering with their employment contracts pending inter parties hearing of that Application.
37.The 2nd Contemnor maintained that in compliance with the said orders and despite the fact that there was no intention to replace the Applicants to begin with, the 3rd Respondent shortlisted candidates for only 118 out of the I59 positions advertised, thus leaving out 4l positions.
38.It is averred that as per the said shortlist which was publicized on the 17th May 2024 interviews for the shortlisted positions were to commence on the 27th May 2024 and end on the 28th June 2024 but after the court on 28th May 2024 ordered the Respondents suspend the recruitments, the Respondents suspended the whole recruitment exercise with immediate effect and that no interviews were conducted from 29th May 2024.
39.The application was canvassed by way of written submissions. The Contemnors filed their submissions dated 19th September 2024.
40.Upon considering the application, the affidavits filed in response and the submissions on record, I find that the only issue that presents itself for determination is whether the 1st and 2nd Contemnors are in contempt of the orders of this court.
41.A brief background to this case is that the Claimants approached this court by way of a Statement of Claim dated 7th February 2023 claiming that they were employed by the 1st Respondent from 1st April 2022. That by notices dated 3rd January, 2023 and issued to the Claimants on 16th January 2023 the Respondents purported to unfairly, unprocedurally and unlawfully terminate their services vide one month’s termination notices allegedly on account of redundancy. That the Respondents refused to pay their salary arrears, terminal dues and accrued benefits.
42.Together with the Statement of Claim, the Claimants filed a Notice of Motion dated 7th February 2023 under Certificate of Urgency seeking temporary injunctive orders against the Respondents staying the coming into effect of the one-month termination notices dated 3rd January 2023 issued to the Claimants on 16th January 2023. The court considered the application and, in its ruling, delivered on 15th February 2023, the court granted a temporary order of injunction staying the coming into effect of the one-month termination notices dated 3rd January 2023 issued to the claimants as from the 16th January 2023.
43.Several other applications were filed in this cause where the court issued orders. For instance, on the 27th February 2024, the Court ordered that the Respondents, their agents, servants, or any person acting on their behalf are restrained from filling any positions held by the Applicants or in any other way interfering with their employment contracts pending the inter parte hearing of this application
44.On the 28th May 2024, the court ordered the Respondents to file Affidavits by heads of all department in which the Claimants were deployed to confirm that they had been given work in their respective offices and were receiving salary with proof of both deployment and allocation of work and payment of salaries before any further directions by the Court. The court further directed that the ongoing recruitment be suspended until the Respondents confirmed that the Claimants had been deployed, allocated work and paid.
45.It is these orders that the Claimants allege have been disobeyed by the Respondents.
46.The test applicable in an application for contempt, was stated in Samuel M. N. Mweru & Others vs National Land Commission & 2 others [2020] eKLR where the court held that:-
47.The Contemnors in their affidavits averred that the orders of the court were complied with save for the order requiring that the Claimants be paid their salaries as the County Government is required by law to budget for monies allocated to it and to incur expenditure according to its budget. Noting that contempt is an offence for which an individual may be denied their liberty and/or condemned to pay a fine, the failure by the 1st Respondent to pay the Claimants their salary as ordered by the court cannot be attributed to the Contemnors herein personally by virtue of the offices that they hold.
48.With regard to the allegation made by the Claimants that the 2nd Contemnor published a list of shortlisted candidates inviting them for interviews on various dates starting 27th May 2024 despite being aware of the injunctive orders against the unlawful recruitment process to replace the Claimants, the 2nd Contemnor stated that upon learning of the orders of the court of 28th May 2024, the Respondents suspended the whole recruitment exercise with immediate effect and no interviews were conducted from 29th May 2024.
49.It is worth noting that no evidence was tendered in court to show that the recruitments were not suspended as ordered by the court. The Claimants further did not rebut the averments by the Contemnors that they had been deployed and allocated duties as directed by the court.
50.It is my considered view based on the foregoing analysis and findings that the contempt of Court application herein has not been proved to the standard required based on the law and judicial pronouncements. I accordingly dismiss the application dated 3rd June 2024 with no order as to costs.
51.In conclusion, both the notice of preliminary objection and the contempt application are dismissed with no orders for costs.
DATED, DELIVERED AND SIGNED AT ELDORET HIS 3RD DAY OF JULY, 2025.M. ONYANGOJUDGE