The Masinde Muliro University of Science and Technology Statutes

Legal Notice 119 of 2024

The Masinde Muliro University of Science and Technology Statutes

Citation: Legal Notice 119 of 2024
Primary work: Universities Act
Date: 2 August 2024
Language: English
Type: Legal Notice
Original enactment: Download original enactment (PDF) (1003.6 KB)

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LAWS OF KENYA

UNIVERSITIES ACT

THE MASINDE MULIRO UNIVERSITY OF SCIENCE AND TECHNOLOGY STATUTES

LEGAL NOTICE 119 OF 2024

Published in Kenya Gazette Vol. CXXVI—No. 117 on 2 August 2024
Commenced on 26 July 2024
Note: KGS Publication Date

Statute I: CitationThese Statutes shall be cited as the Masinde Muliro University of Science and Technology Statutes, 2024.Statute II: InterpretationIn these Statutes, unless the context otherwise requires—“academic programme” means the design of learning content, which is multi-dimensional and includes intentions, structure of the content, delivery modes, academic resources and assessment modes;“academic year” means a period of two semesters or three trimesters of study and examinations as designated by the Senate and may include different dates and different periods for such academic year;“Act” means the Universities Act;“administrative staff” means member of staff of the University who is appointed to perform duties related to general management and administration of the University;“Alumni Association” means an association of the University consisting of graduates and such other persons as provided for in the Charter and these Statutes;“Associate Dean” means a person appointed by the Council to assist the Dean as provided for in these Statutes;“Cabinet Secretary” means the Cabinet Secretary for the time being responsible for matters related to university education;“Campus” means the grounds and buildings of the University established in accordance with these Statutes;“Collective Bargaining Agreement” means an agreement signed between the Council and the University staff unions;“certificate” means an award given by the University after completing a course preceding a diploma;“Chairperson of the Council” means the Chairperson of Council of the University as provided for in the Charter;“Chairperson of Department” means a Chairperson of a teaching Department as provided for in these Statutes;“Congregation” means a meeting of the University purposes of conferring degrees and awarding of diplomas and certificates“Charter” means the Masinde Muliro University of Science and Technology Charter, 2013;"Chief Legal Officer" means a person appointed by Council to be responsible for legal matters of the University in accordance with these Statutes;“Chief Procurement Officer” means a person appointed by the Council to be responsible for procurement matters of the University;“Chief Security Officer” means a person appointed by the Council to oversee activities of the department responsible for security;“College Management Board” means a Board established by the relevant Colleges as provided for under these Statutes;“College” means a College established within the University established in accordance with section 6 of the Charter;“constituent college” means a Constituent College of the University established under section 6 of the Charter;“coordinator” means a person appointed by the Council as a coordinator of a Study Centre or Unit as provided for in these Statutes;“Council” means the Council of the University established under section 16 of the Charter;“Dean” means a person elected and appointed by the Council as a Dean of a School, Faculty, Centre or Institute as provided for in these Statutes;“Dean of Students” means a person appointed by the Council to be responsible for students' welfare as provided for in these Statutes;“Department” means a department which for administrative purposes has been designated by the Council as being constituted within a particular Division, Faculty, School, Institute, Centre or Park;“Deputy Director” means a person appointed by the Council to assist the Director in the University as provided for in these Statutes;“Deputy Principal” means a person appointed by the Council to assist the Principal of a College in accordance with these Statutes;“Deputy Vice-Chancellor” means a person appointed by the Council of the University under section 13 of the Charter;“Diploma” means a certificate awarded by the University after completing a course of study preceding a certificate and not a successor to a bachelor's degree;“Director” means a person appointed by the Council to be designated as a Director in the University in accordance with these Statutes;“Directorate” means Administrative and Academic entity established in the University in accordance with these Statutes;“Finance Officer” means a person appointed by the Council to be responsible for financial matters of the University in accordance with these Statutes;“graduate” means a person upon whom a degree of the University has been conferred or to whom a qualification of the University has been awarded as determined by the Senate;“external examiner” means a person appointed from outside the University as an examiner who though knowledgeable in the subject, has not taught or examined the candidate;“internal examiner” means a person with the appropriate expertise in the candidate's area of study and has the mandate to teach or examine the candidate;“independent examiner” means a person appointed either internally or externally as an examiner, who though knowledgeable in the subject, has not taught or examined the candidate;“Institute” means an administrative and academic entity, which may consist of centres and departments engaged in specialized teaching or research in specific areas of academic enterprise;“Master’s Degree” means a post graduate qualification conferred by the University to individuals who have successfully undergone studies and demonstrated a high level of expertise in a specific field or area of professional practice;“Postgraduate diploma” means a post graduate qualification awarded after university Degree, which supplements the original degree;“Principal” means a person appointed by the Council to be responsible for a College in accordance with these Statutes;“Registrar” means a person appointed by the Council to implement policies in the division in accordance with these Statutes;“School or Faculty” means an administrative and academic entity consisting of a number of closely related departments or disciplines, or single multi-faceted disciplines, which, either singly or jointly with other disciplines or departments work for a common viable degree or several viable degrees under its umbrella as established by these Statutes;“staff” means a person who is appointed by the Council on recommendation of the Appointments Committee of Council and on such terms and conditions as provided for by these Statutes and the Scheme of Service;“Staff Association” means an association of staff, recognized by the Council as being representative of the staff of the University;“Staff Union” means a union of staff, recognized by the Council as being representative of the staff of the University;“student” means a person registered by the University for the purposes of receiving instruction in a particular area of study with a view to obtaining a qualification of the University or any other person who is determined by the Senate to be a student;“Students Association” means an association of the students recognized by the Council as being an organization representative of the students of the University;“technical staff” means an employee of the University who is appointed to conduct general clerical, laboratory and field courses, and assist in the conduct of lectures, demonstrations, examinations and research of the University;“University Chaplain” means a unit working under the Dean of students that is staffed with religious leaders including Protestant, Catholic, Seventh Day Adventist and Muslim to offer general support and guidance on spiritual values within the various faiths;“University Librarian” means a person appointed by the Council to be responsible for the provision of University library services in accordance with these Statutes;“trimester” means one of the three segments of study in an academic year as provided by the Commission, consisting of a period equivalent to the prescribed contact hours of the segment, or as may be specified by the Senate;“Unit” means an administrative or academic entity rendering service to the teaching exercise, or to designate a point of growth within a discipline, which, on its own is not able to offer a complete academic programme;“University Management Board” means the Management Board of the University established under section 19 of the Charter;“University” means Masinde Muliro University of Science and Technology established under section 3 of the Charter; and“Vice-Chancellor” means a person appointed under section 12 of the Charter.Statute III: Vision, Mission, Core Values and Philosophy

1.Vision: To be the Premier University in Science, Technology and Innovation

2.Mission: To provide excellent university education, training and research through integrating science, technology and innovation into quality programmes to suit the needs of a dynamic world.

3.The Core Values of the University shall be—

(a)customer focus;

(b)collegiality;

(c)excellence;

(d)professionalism;

(e)equity;

(f)accountability; and

(g)innovativeness

4.Philosophy: The University holds the view that science and technology is an indispensable tool in harnessing resources of nature for sustainable development and creating an environment in which human beings can survive and realize their potential and thus, the human person has the moral obligation to creatively improve the environment which can be achieved through a well-conceptualized educational, scientific and technological package through which every human being must rightfully experience and acquire the tools to facilitate this mission.

Statute IV: Membership of the University

1.The members of the University shall, in addition to the members of the University specified under section 9 of the Charter, be—

(a)the Professors Emeritus;

(b)the Senior Professors;

(c)the Professors;

(d)the University Chaplain;

(e)the Chief Legal Officer;

(f)the Chief Procurement Officer;

(g)the Chief Internal Auditor;

(h)the Chief Medical Officer;

(i)the Information and Communication Technology Manager;

(j)the Corporate Communications and Marketing Manager;

(k)the University Enterprises Manager;

(l)the Corporate Strategy and Performance Management Manager;

(m)the University Advancement Manager; and

(n)such other members of staff of the University or any other body formally admitted into association with the University, as the Council may from time to time determine.

2.The Council shall, on the recommendation of the Senate, admit or remove, such other persons, as members of the University as it may deem fit.

3.The Membership of the University shall terminate when a person designated as a member ceases to hold any of the offices or as in accordance with the provisions of the Act, the Charter and these Statutes.

Statute V: Officers of the UniversityThe officers of the University shall be—

(a)the Chancellor;

(b)the Chairperson of the Council;

(c)the Vice-Chancellor;

(d)the Deputy Vice-Chancellors;

(e)the Principals of Constituent Colleges;

(f)the Principals of Colleges within the University and Campus Colleges;

(g)the Senior Professors;

(h)the Professors;

(i)the Registrars;

(j)the Finance Officer;

(k)the University Librarian;

(l)the Chief Legal Officer;

(m)the Chief Procurement Officer;

(n)the Chief Internal Auditor;

(o)the Chief Medical Officer;

(p)the Deans of Schools or Faculties;

(q)the Dean of Students;

(r)the Managers;

(s)the Directors;

(t)the Chairpersons of Departments; and

(u)the Heads of non-Academic Departments.

2.The Council shall, on recommendation of the University Management Board, declare such other persons as Officers of the University as it deems fit.

Statute VI: The ChancellorThe Chancellor shall, in addition to the powers and functions under section 38 of the Act, enjoy such rights and privileges from time to time including—

(a)an office with appropriate facilities within the University;

(b)the right to determine the method and procedure to regulate a visitation for a particular or general purpose;

(c)the right to determine the method, the content and the venue of the Chancellor’s advice to the Council on any matters affecting the University and where appropriate to propose the ways of putting into effect such advice; and

(d)the right to take part in any other formal or informal activities of the University.

Statute VII: The Vice-ChancellorThere shall be a Vice-Chancellor of the University who shall be appointed in accordance with section 35 of the Act.

2.The Vice-Chancellor shall hold office in accordance with the provisions of section 39 (3).

3.The Vice-Chancellor shall, in addition to the functions specified under section 39 of the Act, be responsible to the Council for the general conduct and discipline of staff and students.

4.The Vice-Chancellor shall be the Chairperson of the Senate and the University Management Board and shall, by virtue of the office, be a member of every Committee appointed by the Council and the Senate unless otherwise expressly provided.

5.The Vice-Chancellor shall be responsible to the Council for promoting academic development and excellence, and for maintaining the efficiency and good order of the University.

6.The Vice-Chancellor shall take such steps as the Vice-Chancellor may deem appropriate for safeguarding the interest of the University, provided that in all cases the Vice-Chancellor shall make a report to the Council at its next meeting.

7.The Vice-Chancellor shall be the Secretary to the Council

8.The Vice-Chancellor may assign or delegate any of his functions and may withdraw any such delegation or assignment.

9.In the absence of the Vice-Chancellor, one of the Deputy Vice-Chancellors shall be appointed as an acting Vice-Chancellor, and in the absence of the Vice-Chancellor and the Deputy Vice-Chancellors, a Dean or Director or Professor may be be appointed as an acting Vice-Chancellor.

10.The Vice-Chancellor shall have such other powers as may be conferred upon the Vice-Chancellor by the Council in accordance with the Charter and these Statutes.

11.The Council shall appraise the performance of the Vice Chancellor based on the performance contract signed between the two parties.

12.The Vice-Chancellor may resign by notice in writing addressed to the Chairperson of the Council.

13.The Council may, in consultation with the Cabinet Secretary, remove the Vice-Chancellor from office in accordance with the terms and conditions of service.

Statute VIII: The Deputy Vice-Chancellor (Academic and Students Affairs)

1.There shall be a Deputy Vice-Chancellor (Academic and Student Affairs) who shall be appointed by the Council, in consultation with the Cabinet Secretary, after a competitive recruitment process.

2.The Deputy Vice Chancellor (Academic and Student Affairs) shall hold office for a term of five years and shall be eligible for re-appointment for one further term.

3.The Vice-Chancellor may assign such other duties and responsibilities to Deputy Vice-Chancellor (Academic and Student Affairs).

4.The Deputy Vice Chancellor (Academic and Student Affairs) may resign by notice in writing addressed to the Council through the Vice-Chancellor in accordance with the terms and conditions of service.

5.In the absence of the Deputy Vice-Chancellor (Academic and Student Affairs), one of the Deans or Directors or Professors shall be appointed as the acting Deputy Vice Chancellor (Academic and Student Affairs).

6.The Council may, in consultation with the Cabinet Secretary, remove the Deputy Vice-Chancellor (Academic and Student Affairs) from office in accordance with the terms and conditions of service.

7.The functions of the Deputy Vice-Chancellor (Academic and Student Affairs) shall include—

(a)planning, developing, formulating and overseeing implementation of appropriate policies to promote teaching, learning, innovation and technology transfer;

(b)reviewing, developing and overseeing implementation of academic programmes as well as rules and regulations governing the implementation of accredited academic programmes;

(c)formulating guidelines for the effective management, implementation and evaluation of academic programmes;

(d)developing effective and efficient student admission and registration system and coordinating admissions, examinations, undergraduate and postgraduate studies, library services, student's attachment and training of academic staff;

(e)coordinating both Continuous Assessment Tests and end of semester University examinations;

(f)guiding Chairpersons of Departments, Deans of Schools and Directors of Campuses on the running of academic programmes;

(g)managing academic facilities and programmes;

(h)planning and overseeing the preparation, implementation and review of the academic quality assurance and e-learning Policies;

(i)mobilizing of resources for teaching and learning, including integration of Information and Communication Technology in teaching and learning;

(j)developing, maintaining and promoting academic collaboration and linkages with both local and international institutions of higher learning;

(k)coordinating students' welfare;

(l)reviewing, strengthening and overseeing students' governance issues and services offered to students with special needs; and

(m)managing the election of Deans or Directors of Schools, Institutes and Centres.

Statute IX: The Deputy Vice-Chancellor (Administration and Finance)

1.There shall be a Deputy Vice-Chancellor (Administration and Finance) who shall be appointed by the Council in consultation with the Cabinet Secretary after a competitive recruitment process.

2.The Deputy Vice-Chancellor (Administration and Finance) shall hold office for a term of five years and shall be eligible for re-appointment for one further term of five years.

3.The Vice-Chancellor may assign such other duties and responsibilities to the Deputy Vice-Chancellor (Administration and Finance).

4.In the absence of the Deputy Vice-Chancellor (Administration and Finance), one of the Deans or Directors or Professors may be appointed as the acting Deputy Vice Chancellor (Administration and Finance).

5.The office of the Deputy Vice-Chancellor (Administration and Finance) shall become vacant if the Deputy Vice-Chancellor (Administration and Finance)—

(a)resigns by notice in writing addressed to the Council through the Vice-Chancellor in accordance with the terms and conditions of service; or

(b)is removed from office by the Council, in consultation with the Cabinet Secretary.

6.The functions of the Deputy Vice-Chancellor (Administration and Finance) shall include—

(a)coordinating the development and implementation of appropriate human resource policies, procedures and manuals in conformity with the Constitution, relevant laws and the best practice;

(b)coordinating the preparation and implementation of University budgets, expenditure control and revenue collection including all types of fees and resources mobilization;

(c)coordinating the efficient and effective management of human capital, transport services, health care services, security services and university enterprises;

(d)providing accurate and current human resource forecasts to support decision making;

(e)reviewing, negotiating and managing staff welfare issues such as Collective Bargaining Agreements;

(f)planning, developing, formulating, reviewing and managing policies for infrastructure, information and communication technology, financial and asset management;

(g)coordinating and ensuring efficient performance and delivery of services in the University;

(h)coordinating the preparation of statutory financial statements and management reports for planning and decision making;

(i)coordinating the design and implementation of appropriate human resource functions which attract, develop and retain competitive human resource capital;

(j)providing leadership in Performance-based Management through performance contracting, appraisal and reward;

(k)rationalizing the management structure of the University;

(l)cultivating a culture of integrity at the University and strengthening resource management systems at all levels; and

(m)advising the Vice-Chancellor and the University Management Board on the human resource, procurement, ICT matters and all other matters relating to finance and administration in the University.

Statute X: The Deputy Vice-Chancellor (Planning, Research and Innovation)

1.There shall be a Deputy Vice-Chancellor (Planning, Research and Innovation) who shall be appointed by the Council, in consultation with the Cabinet Secretary, after a competitive recruitment process.

2.The Deputy Vice-Chancellor (Planning Research and Innovation) shall hold office for a term of five years and may be eligible for re-appointment for one further term.

3.The Vice-Chancellor may assign such other duties and responsibilities to the Deputy Vice-Chancellor (Planning, Research and Innovation).

4.The Deputy Vice-Chancellor (Planning, Research and Innovation) may resign by notice in writing addressed to the Council through the Vice-Chancellor in accordance with the terms and conditions of service.

5.In the absence of the Deputy Vice-Chancellor, one of the Deans or Directors or Professors may be appointed as an acting Deputy Vice-Chancellor (Planning, Research and Innovation).

6.The Council may, in consultation with the Cabinet Secretary, remove the Deputy Vice-Chancellor (Planning, Research and Innovation) from office in accordance with the terms and conditions of service.

7.The Deputy Vice-Chancellor (Planning, Research, Innovation) shall—

(a)implement of research, innovation, extension and community service programmes including mobilizing of resources for research, innovation and extension;

(b)participate in the development and oversee the implementation of the University's master plan;

(c)implement and review the University strategic plan;

(d)implement policies governing the operations of the various sections under the division;

(e)promote and facilitate research, including collaborative and interdisciplinary research, in areas related to the goals of the University;

(f)provide sufficient support for a community of innovative researchers to enhance research capacity at the University;

(g)develop networks between the research centre and researchers in the public and private sectors, locally, nationally and internationally;

(h)link the University and the community with respect to research initiatives of mutual benefit;

(i)develop mutually beneficial linkages with industry and other strategic partners;

(j)transfer knowledge to society through outreach and technology transfer;

(k)set the University research agenda in line with the University Strategic Plan and the National Agenda;

(l)operationalize the incubation centre for university and commercialization of innovations;

(m)coordinate resource mobilization for University innovation and research activities;

(n)plan, negotiate and manage research contracts and consultancies at the University;

(o)provide integrated approach to enterprise that promotes creativity, innovation and incubation that impacts the University and community;

(p)increase international outlook by ensuring a positive impact of education, research and alumni community; and

(q)advise the Senate on research, innovation and extension matters.

Statute XI: The Principals of Campus Colleges and Colleges within the University

1.There shall be Principals of Campus Colleges or a College within the University who shall be appointed by the Council after a competitive recruitment process.

2.The Principals of Campus Colleges and Colleges within the University shall hold office for a period of five years and shall be eligible for re-appointment for one further term.

3.A Principal of a Campus College or College within the University shall be responsible for the academic programmes and administration of the College or Campus College.

4.In the absence of the Principal of a Campus College or a College within the University, one of the Deans or Directors or Professors may be appointed as the acting Principal.

5.A Principal of a Campus College or College within the University may resign by notice in writing addressed to the Vice-Chancellor who shall then report to the Council.

6.The Vice-Chancellor may recommend to the Council the removal of the Principal of a Campus College or College within the University from office.

Statute XII: The Registrar (Academic Affairs)

1.There shall be a Registrar (Academic Affairs) who shall be appointed by the Council after a competitive recruitment process and who shall hold office upon such terms and conditions as may be determined by the Council from time to time.

2.The Registrar (Academic Affairs) shall be responsible to the Deputy Vice Chancellor (Academic and Student Affairs).

3.Registrar (Academic Affairs) may resign by notice in writing addressed to the Vice-Chancellor.

4.The Council may remove the Registrar (Academic Affairs) from office in accordance with the terms and conditions of service.

5.The Registrar (Academic Affairs) shall perform such academic and related functions as may be assigned by the Vice-Chancellor and the Deputy Vice-Chancellor (Academic and Student Affairs) which shall include—

(a)being the custodian of the University instruments of governance;

(b)declaring the academic status of each student in line with the statutory guidelines, rules and regulation of the University;

(c)ensuring integrity, accuracy and security of academic records, production and issuance of official academic transcripts and original certificates;

(d)declaring programmes and programme capacities for student placements and admissions;

(e)preparing, publishing and implementing the academic calendar including semester and trimester schedules;

(f)being responsible for admissions, enrolment records, registration of students, examinations, processing of results and certification;

(g)managing of the University's student records and data;

(h)planning, recommending, installing, administering and reviewing academic systems in line with University objectives, policies and procedures;

(i)ensuring effective coordination and planning of units to be taught in accordance with approved University programmes as per the rules and regulations governing the implementation of academic programmes;

(j)interpreting and enforcing policies and regulations of the University touching on academic and student matters;

(k)developing and managing the departmental budget and procurement plan;

(l)investigating, analyzing, resolving and reviewing student disputes related to records, registration, examinations and certification;

(m)collaborating with other administrators, deans, faculty, Information Technology expert and counselors to facilitate and improve services to students, registration, teaching, research, examinations, outreach activities and welfare;

(n)conducting appraisal of staff within the department; and

(o)being the Secretary to the Senate and all the committees of the Senate.

Statute XIII: The Registrar (Administration)

1.There shall be Registrar (Administration) who shall be appointed by the Council after a competitive recruitment process and who shall hold office upon such terms and conditions as may be determined by the Council from time to time.

2.The Registrar (Administration) shall be responsible to the Deputy Vice-Chancellor (Administration and Finance).

3.The Registrar (Administration) may resign by notice in writing addressed to the Vice-Chancellor.

4.The Council may terminate the appointment of the Registrar (Administration) in accordance with the terms and conditions of service.

5.The Registrar (Administration) shall perform the following functions—

(a)implementing the human resource management policies relating to staff planning, recruitment and management as well as staff retention and development;

(b)advising the Deputy Vice-Chancellor (Administration) in regards to human resource planning, recruitment and retention;

(c)coordinating staff training and development;

(d)managing staff welfare within the University;

(e)formulating and implementing Departmental strategic plan;

(f)ensuring effective administration systems are in place in conformity with University policies and procedures;

(g)developing and controlling Departmental budget for proper utilization of resources;

(h)managing and maintaining of staff personnel records and University wide records and documents;

(i)fostering good employee relations, career development and staff welfare;

(j)coordinating staff appraisal in the University;

(k)ensuring that all relevant insurance covers against risks facing the University are in place and current;

(l)conducting staff appraisal within the department;

(m)ensuring implementation of Terms and Conditions of service for University staff;

(n)coordinating administrative assistant’s functions in the University;

(o)being the Secretary to the University Management Board and all committees of the University Management Board; and

(p)managing general operational services of the University including transport services, facilities maintenance, processing utility payments and ensuring effective operation of contracted services.

Statute XIV: The Registrar (Planning, Research and Innovation)

1.There shall be a Registrar (Research, Research and Innovation) who shall be appointed by the Council after a competitive recruitment process and who shall hold office upon such terms and conditions as may be determined by the Council from time to time.

2.The Registrar (Planning, Research and Innovation) shall be responsible to the Deputy Vice-Chancellor (Planning, Research and Innovation).

3.The Registrar (Planning, Research and Innovation) may resign by notice in writing addressed to the Vice-Chancellor.

4.The Council may remove the Registrar (Planning, Research and Innovation) from office in accordance with the terms and conditions of service.

5.The Registrar (Planning, Research and Innovation) shall be responsible to the Vice-Chancellor and the Deputy Vice-Chancellor (Planning, Research and Innovations) in the performance of his functions which shall include—

(a)participating in the development of the University's master plan so as to offer guidance towards achievement of the University's strategic plan;

(b)participating in the periodic review of divisional policies so as to enforce continuous improvement in service delivery within the division;

(c)coordinating the development of annual budgets for the various divisional departments for use in managing funds allocated to each of the departments;

(d)coordinating the functions of the various departments under the division continually to ensure compliance to the set policies and alignment of departmental activities towards achievement of targets;

(e)coordinating the promotion and facilitation of leading-edge research, including collaborative and interdisciplinary research in line with the university and national research agenda;

(f)building and providing sufficient support for a community of innovative researchers to enhance research capacity at the University and to increase internal and external research opportunities for faculty, post-doctoral fellows, and graduate students;

(g)developing, activating and managing research networks between the University staff and researchers and other research centres institutes, partners, in public and private sectors, locally, nationally and internationally;

(h)acting as the link between the University and the community with respect to research initiatives of mutual benefit;

(i)developing and coordinating mutually beneficial linkages with industry in order to forge robust partnerships and collaborative research and innovations;

(j)coordinating outreach activities and technology transfer;

(k)coordinating the development of linkages with appropriate academic departments and units and adding value to line departments;

(l)designing, Preparing, documenting, coordinating and implementing resource mobilization work plan;

(m)leading and guiding in the identification of funding opportunities and engaging the funding agencies such as the private sectors entities, individuals and corporate agencies, through proposal writing and other statutory means;

(n)coordinating the approval of agreements in connection with funding opportunities and ensuring effective and timely follow-up in terms of submission of reports to the donors and grant renewal proposals;

(o)sourcing information on donor policies and priorities, and subsequently, update donor profiles;

(p)conducting of staff appraisals within the department; and

(q)providing secretariat services to the Division's main committees on a regular basis and ensuring proper documentation of all deliberations.

Statute XV: The Principal of the Technical and Vocational Education and Training Institute

1.There shall be a Principal of the Technical and Vocational Education and Training Institute who shall be appointed by the Council after a competitive recruitment Process and who shall hold office upon such terms and conditions as may be determined by the Council from time to time.

2.The Principal of the Technical and Vocational Education and Training Institute shall be responsible to the Vice-Chancellor.

3.The Principal of the Technical and Vocational Education and Training Institute may resign by notice in writing addressed to the Vice-Chancellor in accordance with the terms and conditions of service.

4.The Council may remove the Principal of the Technical and Vocational Education and Training Institute from office in accordance with the terms and conditions of service.

5.The Principal of the Technical and Vocational Education and Training Institute shall perform the following functions—

(a)overseeing management of the Technical and Vocational Education and Training institute under the guidance of the Technical and Vocational Education and Training Board;

(b)overseeing the conduct of education and training at the institute in accordance with the provisions of the Technical and Vocational Education and Training Act and any other written law;

(c)promoting and maintaining standards, quality and relevance in education and training at the institute;

(d)implementing relevant policies at the Technical and Vocational Education and Training Institute;

(e)coordinating the development and implementation of the institute's strategic plan;

(f)developing and reviewing Competency-based Education and Training programmes for training and to make representations thereon to the Technical and Vocational Education and Training Board;

(g)coordinating the recruitment and appointment of Instructors and Trainers from among qualified professionals and practicing trades persons in relevant sectors of industry;

(h)mobilizing resources for the development of the institute;

(i)liaising with Ministry of Education, Technical and Vocational Education and Training Authority and other stakeholders in the Technical and Vocational Education and Training sector for the development of the institute;

(j)promoting Technical and Vocational Education and Training activities through workshops, seminars and conferences, and fairs;

(k)promoting research and innovation in the Technical and Vocational Education and Training subsector;

(l)initiating collaboration or association with other institutions and industries in and outside Kenya subject to prior approval by the Technical and Vocational Education and Training Board;

(m)preparing annual estimates of revenue and expenditure for the institute;

(n)preparing comprehensive annual reports on all areas of the institute's mandate, including education and training services and submitting the same to the Technical and Vocational Education and Training Board; and

(o)managing the welfare of the students and staff at the Technical and Vocational Education and Training institute.

Statute XVI:The Finance Officer

1.There shall be a Finance Officer who shall be appointed by the Council after a competitive recruitment process and who shall hold office on such terms and conditions as the Council may determine.

2.The Finance Officer shall be responsible for the financial matters of the University.

3.The Finance Officer shall be responsible to the Deputy Vice-Chancellor (Administration and Finance).

4.The Finance Officer shall provide leadership on the implementation of financial policies and procedures.

5.The Finance Officer may resign by notice in writing addressed to the Vice-Chancellor in accordance with the terms and conditions of service.

6.The Council may remove the Finance Officer from office in accordance with the terms and conditions of service.

7.The functions of the Finance Officer shall include—

(a)submitting University budgets to the Council for approval;

(b)submitting quarterly management reports to treasury as required under the Public Finance Management Act;

(c)supervising the preparation and submission of the annual finance statements and other management reports to the University Management, the Council and auditor general;

(d)preparing cash flow forecasts to enable proper cash management and financial planning and control in the University;

(e)coordinating risk management framework to ensure that university resources are safeguarded and properly utilized;

(f)ensuring compliance with statutory provisions such as the Public Procurement and Disposal Act, the Income tax and the Public Finance Management Act;

(g)providing regular reports on financial performance of the institution to management and also report on budgetary variance;

(h)advising the university management on investment of surplus funds to ensure proper finance planning and management in line with the appropriate law;

(i)ensuring requisite fees are collected and banked in designated university bank accounts;

(j)managing donor funds and preparing regular reports to the donors on the utilization of the funds in line with the agreements signed to ensure continuous support and accountability of funds received; and

(k)appraising the performance of staff within the department.

Statute XVII: The Chief Internal Auditor

1.There shall be a Chief Internal Auditor who shall be appointed by the Council after a competitive recruitment process and who shall hold office on such terms and conditions as the Council may determine from time to time.

2.The Chief Internal Auditor shall, administratively, be responsible to the Vice-Chancellor and functionally to the Council for the internal audit matters of the University.

3.The Chief Internal Auditor shall be the Secretary to the Audit, Governance and Risk Management Committee of the Council.

4.The Chief Internal Auditor may resign by notice in writing addressed to the Vice-Chancellor in accordance with the terms and conditions of service.

5.The Council may terminate the appointment of the Chief Internal Auditor in accordance with the terms and conditions of service.

6.The Chief Internal Auditor responsibilities shall include—

(a)developing and implementing annual risk based internal audit plan that outlines the activities to be undertaken by the Internal Audit department;

(b)heading the Internal Audit Department in accordance with the Approved Internal Audit Charter and Internal Audit Plan, regulatory guidelines and the Institute of Internal Auditors' Guidelines and Standards;

(c)carrying out independent assessments of the University's systems of internal control and advise the University Management Board and Council on their appropriateness and effectiveness;

(d)determining the level of compliance with internal policies, procedures, statutory and regulatory requirements;

(e)preparing and presenting timely audit reports to the Audit, Governance and Risk Management Committee of the Council;

(f)conducting post audit reviews to assess the implementation of recommendations outlined in both external and internal audit reports;

(g)liaising with the external auditors on both interim and final audits in order to conform fully to the recommendations and statutory requirements;

(h)supporting and guiding the departments on the necessary preparations with respect to the action plans required for compliance with the external auditors reports on both interim and final audits;

(i)preparing, implementing and reviewing the departmental strategic plan and annual work plan;

(j)preparing the department's annual budget and procurement plan; and

(k)conducting annual appraisal of members of staff in the department.

Statute XVIII: The Chief Legal Officer

1.There shall be a Chief Legal Officer who shall be appointed by the Council after a competitive recruitment process and who shall hold office on such terms and conditions as shall be determined by the Council from time to time.

2.The Chief Legal Officer shall be responsible to the Vice Chancellor for all the legal matters of the University.

3.The Chief Legal Officer may resign by notice in writing addressed to the Vice-Chancellor in accordance with the terms and conditions of service.

4.The Council may remove the Chief Legal Officer from office in accordance with the terms and conditions of service.

5.The functions of the Chief Legal Officer shall include—

(a)undertaking litigation matters including the preparation of briefs, preparation of witnesses for pre-trial and hearing and preparation of updates to the management;

(b)handling of all legal matters of the University, in addition to managing the associated legal costs;

(c)protecting the University from possible litigation by offering legal counsel to staff, university organs and Council;

(d)preparing briefs and documents to be used as evidence in Court;

(e)preparing updates for the University Management Board and the Council in relation to the reviews and interpretation of University Statutes;

(f)drafting of charges for staff and students violating the regulations governing the conduct and discipline of staff and students;

(g)exercising due diligence and research to ensure the University complies with applicable law;

(h)formulating and guiding on the preparation of documents such as Memoranda of Understanding and Collaboration agreements;

(i)preparing and reviewing contracts and agreements that bind the University;

(j)attending courts and ensuring that witnesses attend court sessions when called upon to do so and briefing the University Management Board on the development of litigations;

(k)participating in the formulation and reviews of statutes and policies that govern the conduct and discipline of staff and students from time to time;

(l)preparing staff and students' indemnities;

(m)ensuring that the University adheres to the laid down procedures and regulations in employees matters, disciplinary measures and any other matter which has legal implications;

(n)preparing, implementing and reviewing of the department's strategic plan and annual work plan;

(o)preparing the department's annual budget and procurement plan;

(p)conducting annual appraisal of members of staff in the department; and

(q)performing any other official duties assigned by the Vice-Chancellor.

Statute XIX: The Chief Medical Officer

1.There may be a Chief Medical Officer who shall be appointed by the Council after a competitive recruitment process and who shall hold office on such terms and conditions as the Council may determine.

2.The Chief Medical Officer shall be responsible for the health care services at the University.

3.The Chief Medical Officer may resign by notice in writing addressed to the Vice-Chancellor in accordance with the terms and conditions of service.

4.The Council may remove the Chief Medical Officer from office in accordance with the terms and conditions of service.

5.The functions of the Chief Medical officer shall include—

(a)supervising and managing all administrative and operational functions of the University health services;

(b)providing training, induction and mentorship to other staff in the department including medical interns;

(c)ensuring that patients receive the highest standards of medical care;

(d)ensuring that all health care regulations and safety standards are met;

(e)ensuring sustained and effective relationships between the University health services and the University Management Board;

(f)ensuring that the University health services operate in accordance with its vision, mission, plans and policies as set by the Board, by overseeing quarterly monitoring and evaluation of all operations;

(g)ensuring prudent and economical resource management for the University health services;

(h)keeping staff updated on emerging issues on health care;

(i)overseeing, promoting and maintaining the culture of clinical research and training and ensure that the Hospital has sufficient infrastructure and facilities to support it;

(j)overseeing, initiating, establishing and maintaining inter-institutional collaboration and strategic partnership with other relevant healthcare institutions in clinical referral, clinical research and training services in the region and beyond;

(k)developing and fostering effective collaboration among the Health Services departments, staff leadership, faculty and other affiliated services to ensure an integrated approach to providing services, and fulfilling the clinical service delivery, research and training goals and objectives;

(l)promoting and ensuring a culture of compliance with all established statutory and professional regulations and requirements, good governance principles and best practices in the health centre;

(m)preparing and presenting quarterly Health Expenditure Reports to the University Management Board;

(n)maintaining regularly updated patient medical records that document all evaluations, medications, treatments, allergies, test results and other records;

(o)evaluating a patient's symptoms and determine the most appropriate course of treatment to address them;

(p)supervising and appraising Health Service staff to ensure full compliance with regulations and make sure that the current care program is as effective as possible; and

(q)preparing medical legal reports and assessment of invalidity.

Statute XX: The Chief Procurement Officer

1.There may be the Chief Procurement Officer who shall be appointed by the Council after a competitive recruitment process and who shall hold office on such terms and conditions as the Council may determine.

2.The Chief Procurement Officer shall be responsible for procurement and related matters of the University.

3.The Chief Procurement Officer may resign by notice in writing addressed to the Vice-Chancellor in accordance with the terms and conditions of service.

4.The Council may remove the Chief Procurement Officer from office in accordance with the terms and conditions of service.

5.The functions of the Chief Procurement Officer shall include—

(a)implementation of policies, procedures, systems, structures and frameworks for all procurement related activities to deliver best practice procurement and contract management solutions to the University;

(b)overseeing adherence to contractual agreements, recommending amendments and advising vendors and requisitioners on contractual rights and obligation as well as coordinating all phases of negotiation of disputes arising from contacts;

(c)undertaking the tendering process;

(d)establishing and maintaining work program and time frames for processing requests in accordance with the procurement manual;

(e)advising on procurement strategy and practice;

(f)consolidating the annual procurement plan for the University based on departmental procurement estimates so as to offer input in development of the University's budget;

(g)overseeing the development and implementation of internal procurement policies for use in directing procurement activities in the University;

(h)participating and overseeing the development of long term and short-term sourcing strategies for the University to enable attraction and retention of reliable suppliers;

(i)implementing then University procurement governance and risk management framework to monitor, manage and drive procurement performance, ensuring compliance with relevant laws and policies, and managing risks related to procurement;

(j)preparing, implementing and reviewing of the department's strategic plan and annual work plan;

(k)conducting annual appraisal of members of staff in the department; and

(l)preparing the department's annual budget and procurement plan.

Statute XXI: The Chief Security Officer

1.There may be a Chief Security Officer who shall be appointed by the Council after a competitive recruitment process and who shall hold office on such terms and conditions as the Council may determine.

2.The Chief Security Officer shall be responsible to the Vice-Chancellor for all security matters of the University.

3.The Chief Security Officer may resign by notice in writing addressed to the Vice-Chancellor in accordance with the provisions of his or her contract of service.

4.The Council may remove the Chief Security Officer from office in accordance with the terms and conditions of service.

5.The functions of the Chief Security Officer shall include—

(a)implementation of security policies and standards in line with the operating framework;

(b)monitoring and evaluating the implementation of the security strategy in line with policies, and procedures;

(c)coordinating security audits;

(d)coordinating continuous information gathering and analysis with a view to developing preventive measures for enhanced security of the University's assets and operations;

(e)initiating training and monitoring outsourced security service providers to meet University security objectives and enhance performance;

(f)undertaking security training and carrying out sensitization initiatives to enhance compliance with security standards and policies;

(g)ensuring incident response planning and investigation of security violations, contributing to disciplinary and legal matters associated with such violations as necessary;

(h)developing an up-to-date databank of security incidents and trends and reporting for management information and security action;

(i)initiating programmes and measures to prevent and eliminate encroachment;

(j)liaising with security agencies on security matters;

(k)embracing modern technology in enhancing university security;

(l)ensuring effective security is maintained for the protection of University property, staff and students;

(m)appraising staff within the Department;

(n)advising the Vice-Chancellor and University Management Board on all security issues at the University; and

(o)formulating, planning, controlling and implementing the departmental strategic plan and budget.

Statute XXII: The University Librarian

1.There shall be a University Librarian who shall be appointed by the Council after a competitive recruitment process and who shall hold office on such terms and conditions as the Council may determine.

2.The Librarian who shall be the head of the University Library and responsible to the Deputy Vice-Chancellor (Academics and Student Affairs), for the provision of university library services.

3.The Librarian shall strive to develop the library into a repository of materials of scholarly value.

4.The University Librarian may resign by notice in writing addressed to the Vice Chancellor in accordance with the terms and conditions of service.

5.The Council may remove the University Librarian from office in accordance with the terms and conditions of service.

6.The functions of the University Librarian shall include—

(a)managing the University Library including, overseeing the acquisition, processing and circulation of library materials;

(b)planning and budgeting including planning the growth of library resources, preparing the annual library budget and procurement plans;

(c)identifying, developing and implementing Information and communication technology policy in the library in conjunction with the manager of JCT services;

(d)developing and administering library user education programmes for members of staff and students;

(e)setting technical standards for all library services;

(f)appraising of staff within the department; and

(g)managing the operations of the University Printing Press.

Statute XXIII: The Dean of Students

1.There shall be a Dean of Students who shall be appointed by the Council after a competitive recruitment process and who shall hold office on such terms and conditions as the Council may determine.

2.The Dean of Students shall be responsible for student welfare.

3.The Dean of Students shall be responsible for student affairs

4.The Dean of Students shall exercise such powers and perform such duties in respect to the students, which shall include welfare organization, discipline, counselling, accommodation, recreation, sports, job placement, career services and any other duties, as directed by the Deputy Vice-Chancellor (Academic and Students' Affairs).

5.The Dean of Students may resign by notice in writing addressed to the Vice-Chancellor in accordance with the terms and conditions of service.

6.The Council may remove the Dean of Students from office in accordance with the terms and conditions of service.

7.The functions of the Dean of Students shall include—

(a)implementing policies related to student welfare to ensure student satisfaction is prioritized to facilitate a good learning environment;

(b)coordinating the review of student organization constitution and other policies on student welfare;

(c)liaising with other departments on a regular basis to ensure student welfare services are up to date;

(d)coordinating student guidance and counselling services;

(e)coordinating activities of student council whenever the need arises for the efficient running of their welfare activities;

(f)coordinating of games and sports activities in the university;

(g)ensuring student leaders' elections are conducted in a transparent manner;

(h)processing student disciplinary cases;

(i)conducting research on emerging student issues and share the information with management for decision making purpose;

(j)ensuring registration of clubs in order to keep track and monitor club activities;

(k)coordinating sensitization of student community on emerging issues to ensure they are well informed;

(l)providing assistance to students seeking financial assistance to ensure they don't miss out on academic opportunities; and

(m)conducting appraisal of staff within the department.

Statute XXIV: The University Chaplain

1.There shall be a University Chaplain who shall be appointed by the Council after a competitive recruitment process and who shall hold office on such terms and conditions of service as the Council shall determine from time to time.

2.The University Chaplain shall be responsible for spiritual nourishment and strengthened social fabric of the University.

3.The University Chaplain may resign in writing addressed to the Vice-Chancellor in accordance with the terms and conditions of service.

4.The Council may remove the University Chaplain from office in accordance with the terms and conditions of service.

5.The University Chaplaincy responsibilities shall include—

(a)coordinating campus spiritual and religious life programmes including weekly spiritual and religious life activities;

(b)coordinating the spiritual and religious life leadership council composed of students that work with the Chaplain in planning, coordinating and implementing activities within the religious and spiritual life programmes;

(c)providing spiritual care to the students and other members of University community;

(d)building relationships between the University and the governing bodies of the religious organizations established by law;

(e)attending to the religious, spiritual and ethical needs of students and being supportive of religious diversity at the University;

(f)managing the budget and providing general oversight of the University's Chaplaincy facility;

(g)seeking grant support for projects and programs that benefit members of the University community and implementing funded projects as appropriate; and

(h)maintaining spiritual expression and growth, and advancing intellectual and professional knowledge in her/his faith and field.

Statute XXV: The Manager Information and Communication Technology

1.There shall be a Manager Information and Communication Technology who shall be appointed by the Council after a competitive recruitment process.

2.The Manager Information and Communication Technology shall be responsible for the University Information and Communication Technology Services and carry out such other duties as Council shall determine from time to time.

3.The Manager Information and Communication Technology shall hold office for a term of five years and shall be eligible for re-appointment for one further term.

4.The office of the Manager Information and Communication Technology shall become vacant if the Manager Information and Communication Technology dies or is removed from office by the Council on reasonable grounds.

5.In the absence of the Manager Information and Communication Technology, the Vice-Chancellor shall appoint an acting Manager Information and Communication Technology from among the members of the academic staff, and the acting Manager shall hold office for a term of six months.

6.The Manager Information and Communication Technology may resign by notice in writing addressed to the Vice-Chancellor and in accordance with the terms and conditions of service.

7.The Council may remove the Manager Information and Communication Technology from office in accordance with the terms and conditions of service.

8.The Manager Information and Communication Technology shall be responsible for—

(a)implementing an Information and Communication Technology strategy for the University;

(b)preparing Information and Communication Technology infrastructure plan, design and implementation to serve the ever-growing Information and Technology needs of the University and monitor their implementation;

(c)developing Information and Communication Technology policies and ensure proper implementation by departments;

(d)coordinating the acquisition of hardware and software geared towards improvement of university automation in line with international standards;

(e)overseeing Information and Communication Technology operations by analyzing and designing Information Systems and networks to aid in timely delivery of solutions;

(f)maintaining and improving the Information and Communication Technology Infrastructure to ensure a good learning and operational environment in the institution;

(g)representing the directorate at the senate to ensure the directorate issues are articulated and implemented;

(h)directing, developing, and supervising department staff by providing technical hands-on leadership to the technical team;

(i)developing, revising, and maintaining a set of comprehensive Information and Communication Technology policies and procedures;

(j)managing and maintaining the University website;

(k)publicizing the University programmes to prospective clients through the web;

(l)establishing collaborations and strategies for the improvement of web metrics ranking of the University;

(m)ensuring a robust and secure Information and Communication Technology infrastructure;

(n)submitting monthly reports on the operations of the directorate to the Council;

(o)developing appropriate Information and Communication Technology budgets to aid the directorate in planning for its activities; and

(p)appraising staff within the department.

Statute XXVI: The Manager, Corporate Communications & Marketing

1.There shall be a Manager, Corporate Communications and Marketing who shall be appointed by the Council after a competitive recruitment process and who shall hold office on such terms and conditions of service.

2.The Manager, Corporate Communications and Marketing be responsible for all communications of the University including the development and implementation of a communications strategy and a diverse range of business and marketing activities.

3.The Manager, Corporate Communications and Marketing may resign by notice in writing addressed to the Vice-Chancellor in accordance with the terms and conditions of service.

4.The Council may remove the Manager, Corporate Communications and Marketing from office in accordance with the terms and condition of service.

5.The functions of the Manager, Corporate Communications and Marketing shall include—

(a)developing and implementing a communications strategy for the University that builds and maintains a positive brand;

(b)overseeing corporate communications and branding in various online and print platforms such as Linkedln, Twitter, Facebook and Campus magazines;

(c)overseeing the development and maintenance of the corporate website including methods of delivering messages, easing of navigation and clarifying of information;

(d)ensuring that all content is current and relevant;

(e)providing consistent and timely information to employees through various communication programs;

(f)maintaining professional relationships with various members of the media;

(g)assisting the Vice-Chancellor in developing presentations, speeches and other important corporate messages;

(h)providing suggestions concerning graphics, clarity, distribution and press releases to finance and accounting departments for preparation of the corporation's annual report;

(i)implementing the communications budget;

(j)implementing policies to enhance the efficiency of the Communications & Marketing division and to further develop the building and maintaining of a positive corporate brand;

(k)overseeing the Institution's promotion and advertising efforts to drive student's acquisition and build brand awareness;

(l)implementing a marketing plan, approving campaigns and measuring the return on investment of various advertising methods;

(m)reviewing current marketing trends and advertisements to determine the effectiveness of different styles and strategies;

(n)analyzing sales numbers in comparison to the marketing budget in order to find the profit margin and which campaigns were most effective;

(o)researching on competitors to stay current with similar products or services on the market;

(p)working with both the sales and marketing departments to develop successful strategies and campaigns that attract new customers and keep current clients;

(q)collaborating with other executives to make high-level decisions regarding the budget and the direction of the University;

(r)creating and maintaining a successful brand and image that attracts customers to the product or service; and

(s)implementing marketing strategies for new products or services that comply with current industry standards.

Statute XXVII: The Manager, University Enterprises

1.There shall be a Manager, University Enterprises who shall be appointed by the Council after a competitive recruitment process and who shall hold office on such terms and conditions as may be determined by the Council.

2.The Manager, University Enterprises shall be responsible on all aspects of income generation units within and outside the University.

3.The Manager, University Enterprises may resign by notice in writing addressed to the Vice-Chancellor in accordance with the terms and conditions of service.

4.The Council may remove the Manager, University Enterprises from office in accordance with the terms and conditions of service.

5.The functions of the Manager, University Enterprises shall include—

(a)implementing an income generating strategy for the University;

(b)managing all income generating activities in the University;

(c)managing University commercial facilities and all income generation activities;

(d)preparing concept plans and business plans for all income generation activities in the University for approval by the University Management Board and the Council;

(e)providing strategic direction on improvement of performance of University income generating activities;

(f)formulating operating and financial policies and guidelines for all income generating units in the University;

(g)reviewing of recommendations from departments regarding the optimum utilization of production units based in departments for training, research and production activities;

(h)preparing quarterly reports from all income generation activities and production units and based upon these reports, making recommendations to Management regarding the operations of units;

(i)dealing with any other matters referred to the Unit by the Council, University Management Board, the Vice-Chancellor or any other University Committee; and

(j)mobilizing resources to build the University revenue base.

Statute XXVIII: The Manager, Corporate Strategy and Performance Management

1.There shall be a Manager, Corporate Strategy and Performance Management who shall be appointed by the Council after a competitive recruitment process and who shall hold office on such terms and conditions as the Council may determine from time to time.

2.The Manager, Corporate Strategy and Performance Management shall be responsible for coordinating the formulation of the University strategic plan and the day-to-day performance monitoring, reporting and evaluation activities in the University.

3.The Manager, Corporate Strategy and Performance Management may resign by notice in writing addressed to the Vice-Chancellor in accordance with the terms and conditions of service.

4.The Council may remove the Manager, Corporate Strategy and Performance Management from office in accordance with the terms and conditions of service.

5.The Manager, Corporate Strategy and Performance Management responsibilities shall include—

(a)coordinating the formulation of the University Strategic Plan;

(b)preparing in collaboration with cost centers and University Management Board the performance contract targets between the Government and the Council;

(c)coordinating the negotiation and vetting of the Council Performance contract with the Government by the Ministry of Education and the Executive Office of the President respectively;

(d)coordinating the cascading of the Council performance contract with the Government to other levels of the university;

(e)coordinating with Registrar (Administration) in undertaking performance appraisal for the staff of the University;

(f)coordinating, receiving and making quarterly performance contract reports for both the Council performance contract and cascaded contract;

(g)submitting quarterly reports to University Management Board, and the Council for necessary action and approval before forwarding to the relevant Government agencies;

(h)coordinating and preparing all documentation for performance contract mid-year review by the office of the President;

(i)preparing and coordinate all requisite information and documents required for performance contract evaluation process;

(j)preparing annual performance evaluation reports for all officers of the university who have cascaded contracts; and

(k)recommending staff rewards and sanctions to the University Management based on evaluated performance contract.

Statute XXIX: The Manager, University Advancement

1.There shall be a Manager, University Advancement, who shall be appointed by the Council after a competitive recruitment process and who shall hold office on such terms and conditions as the Council may determine from time to time.

2.The Manager, University Advancement, shall be responsible for resource mobilization for the University, establishing an endowment fund and taking lead in Public Private Partnership projects.

3.The Manager, University Advancement may resign by notice in writing addressed to the Vice-Chancellor in accordance with the terms and conditions of service.

4.The Council may terminate the appointment of the Manager, University Advancement in accordance with the terms and conditions of service.

5.The Manager, University Advancement responsibilities shall include—

(a)mobilizing resources from private and public sources in support of the strategic priorities of the University;

(b)establishing an endowment fund for the University;

(c)being responsible for Public Private Partnership projects;

(d)promoting experiential learning for students through partnerships and exchange programmes;

(e)disseminating internal and external information;

(f)supporting the development and implementation of a wide range of engagement strategies including communications, strategic relationship coordination, donor and volunteer recognition and stewardship, fund management, and community support;

(g)planning and organizing for special events and other engagement initiatives with respect to donor funds and student awards;

(h)managing the terms of reference for each fund, leading the approval process, and developing fund management policies and procedures;

(i)leading and maintaining strategic relationships with the University Alumni Association, liaising with departments of the University and interacting with a wide range of people including international, regional leaders and community leaders to enhance networks and realize funds mobilization; and

(j)promoting the corporate image and brand of the University.

Statute XXX: The Directors

1.There shall be a Director for each Institute, Centre and Directorate as shall be established by the Council from time to time.

2.A Director shall be responsible for the management, administration and performance of the Institute, Centre or Directorate as the case may be.

3.A Director shall be appointed after a competitive recruitment process by the Vice-Chancellor on behalf of the Council from among the senior academic and administrative staff.

4.A person appointed as a Director shall be of the status of at least a Senior Lecturer or in the case of administrative staff, at Grade 13 and above, and should have at least a three-year experience in a leadership position within the University.

5.Any person who has previously held the office of a director may be eligible for appointment to a different Directorate, Centre or Institute.

6.Where a vacancy occurs in the office of a Director as a result of death, termination, infirmity or such other reason as shall be determined by the Council, the Vice-Chancellor shall appoint, on behalf of the Council, an acting Director from among the members of the academic or administrative staff, and who shall hold office for a period of six months.

7.The Vice-Chancellor may assign such other duties to a Director as he may determine from time to time.

8.A Director shall serve on such terms as may be determined by the Council from time to time.

9.The mandate of each directorate shall be described in the directorate's policy and operational manual.

10.A Director may resign in writing addressed to the Vice-Chancellor and in accordance with the terms and conditions of Service.

11.The Vice-Chancellor may terminate the services of a Director in accordance with the terms and conditions of service.

Statute XXXI: The Deputy Directors

1.There may be a Deputy Director for each Institute, Centre and Directorate as shall be established by the Council from time to time.

2.A Deputy Director shall assist the Director in the performance of their functions.

3.A Deputy Director shall be appointed by the Vice-Chancellor on behalf of the Council from among senior academic and administrative staff.

4.A person appointed as a Deputy Director shall be of the status of at least a Lecturer or in the case of Administrative Staff, Grade 12 and above, and shall have served in a leadership position within the University.

5.Any person who has previously held office as a Deputy Director may be eligible for appointment to a different Directorate or Unit.

6.Where a vacancy occurs in the office of a Deputy Director as a result of death, termination, infirmity or such other reason as shall be determined by the Council, the Vice-Chancellor shall appoint an acting Deputy Director from among the members of the academic and administrative staff, and who shall hold office for a term six months.

7.The Vice-Chancellor may assign such other duties to a Deputy Director as he may determine from time to time.

8.A Deputy Director may resign in writing addressed to the Vice-Chancellor and in accordance with the terms and conditions of service.

9.The Council may terminate the services of a Deputy Director in accordance with the terms and conditions of service.

Statute XXXII: The Deans of Schools or Faculties

1.There shall be Deans of Schools or Faculties as the Council may determine from time to time.

2.A Dean shall be responsible to the Deputy Vice-Chancellor (Academics Affairs) or the Principal.

3.A Dean shall be elected from among the academic staff of the School by the academic staff in the School and shall be appointed by the Vice-Chancellor on behalf of the Council.

4.A person qualifies to be appointed as a Dean, if the person is at least a Senior Lecturer who has held the office of the Chairperson of Department for at least three years.

5.In special circumstances, the Vice-Chancellor may appoint a lecturer as an acting Dean.

6.A Dean shall hold office for a period of three years and shall be eligible for re-election for one further term of three years.

7.Any person who has served as a Dean for two consecutive terms, shall not be eligible for reappointment within three years immediately following the lapse of the last appointment.

8.The Dean may be recalled by the School through a vote of no confidence

9.A Dean may resign by notice in writing addressed to the Vice-Chancellor in accordance with the terms and conditions of service.

10.The Vice-Chancellor may terminate the appointment of a Dean in accordance with the terms and conditions of service.

11.The responsibilities of the Dean shall include—

(a)providing leadership in academic programmes and administration of the school or faculty;

(b)developing and implementing of the School's Vision and Goals;

(c)developing and implementing the school's strategic plan, work plan, procurement plan and budget;

(d)managing the budget of the school;

(e)coordinating the school's curriculum development, reviews, approvals, accreditation and implementation;

(f)evaluating, advising and supporting Departments/School in a manner that promotes excellence in admissions, registration, instructions, learning, administering examinations, processing results, grading and classification, scholarship, mentorship, recruitment, training, promotions, retention, creative productivity and service delivery at university;

(g)evaluating and appraising Department Chairpersons;

(h)maintaining collegiate and human values in an academic and scholarly environment;

(i)assessing and reviewing staff establishment and staff performance;

(j)developing, reviewing and implementing the School policies and procedures;

(k)providing leadership in information and communication technology in the School to improve visibility of the University including webometrics;

(l)evaluating overall Departmental or School performance in instruction, examination, research, and service delivery responsibilities;

(m)ensuring integrity and quality assurance standards are maintained in the School;

(n)providing recommendations to the Deputy Vice-Chancellor (Academic and Student Affairs) regarding sabbaticals and other leaves for faculty and staff in the school;

(o)advising the Deputy Vice-Chancellor (Academic and Student Affairs) on University policies and procedures within their jurisdiction especially in the academic area;

(p)developing, leading, and encouraging fundraising in support of the School's goals and that of its departments and programs, as well as research, innovations and outreach activities;

(q)representing the School in the Dean's Committee; and

(r)coordinating effective implementation of ODeL programmes in the School.

Statute XXXIII: Associate Deans of Schools or Faculties

1.There may be Associate Deans of Schools or Faculties who shall be appointed by the Vice-Chancellor on behalf of the Council, as determined by student population, size or the geographical spread of the School or Faculty or any other factor as the Council may determine from time to time.

2.A person qualifies to be appointed as an Associate Dean if the person is at least a Senior Lecturer and has held office as a Chairperson of Department.

3.An Associate Dean shall hold office for a term of three years and shall be eligible for re-appointment for one further term.

4.Where a vacancy occurs in the office of an Associate Dean, the Vice-Chancellor shall appoint an acting Associate Dean from among the academic staff.

5.An Associate Dean may resign by notice in writing addressed to the Vice-Chancellor in accordance with the terms and conditions of service.

6.The Vice-Chancellor may terminate the appointment of an Associate Dean in accordance with the terms and conditions of service.

7.An Associate Dean shall assist the Dean in the performance of the academic and administrative functions of the School or Faculty.

8.An Associate Dean shall be responsible for coordination of research activities in the school or faculties.

9.The Dean may assign such other duties to an Associate Dean as determined from time to time.

Statute XXXIV: The Chairpersons of Departments

1.There shall be Chairpersons of Departments who shall be appointed by the Vice-Chancellor, in consultation with the respective Dean or Director, Registrar Academic Affairs and the Deputy Vice-Chancellor (Academics and Students Affairs).

2.The Chairpersons of Departments shall be the academic and administrative heads of the departments.

3.The Chairpersons of Departments shall be responsible to the Dean or the Directors of the respective Schools or Institutes.

4.The Deans or Directors shall nominate three persons from each department, one of who shall be considered by the Vice Chancellor for appointment as Chairperson of Department.

5.A person qualifies to be appointed as a Chairperson of a Department if the person is at least a Senior Lecturer.

6.In the event of special circumstances, the Vice-Chancellor may, in consultation with the Deputy Vice-Chancellor (Academic Affairs), the Dean or the Director of the School or Faculty, Institute or Centre, appoint a Lecturer to be a Chairperson of Department.

7.A Chairperson of Department shall hold office for a term of three years and shall be eligible for re-appointment for one further term.

8.The terms and conditions of service of the Chairperson of Department shall be determined by the Council from time to time.

9.A Chairperson of Department may resign by notice in writing addressed to the Vice-Chancellor in accordance with the terms and conditions of service.

10.The Vice-Chancellor may remove a Chairperson of Department from office

11.The Chairpersons of Department shall perform the following functions—

(a)coordinating the teaching and research in the department;

(b)ensuring quality in teaching and research;

(c)submit budget and Solicit funds for the Department;

(d)establishing linkages and partnerships;

(e)initiating review of existing programmes;

(f)initiating development of new programmes;

(g)being the Chief Examinations Officer of the Department;

(h)making recommendations on human resource matters for academic staff within the Department;

(i)implementing Departmental policies, as determined by the Departmental Board and other University authorities;

(j)appraising the performance, the staff in the department;

(k)coordinating Infomration and Communication Technology operations in the Department for efficient operations; and

(l)coordinating the effective implementation of ODeL programmes in the Department.

Statute XXXV: Emeritus Professor or Professor Emerita

1.A Professor who has retired from active service in the University may be considered for appointment as Emeritus Professor or Professor Emerita of the University.

2.A person qualifies to be appointed an Emeritus Professor or Professor Emerita, if the person—

(a)is a Professor at the University at the time of retirement;

(b)has ten years of continuous distinguished academic service to the University; and

(c)has contributed to academic life of the University through attracting research, funding, scholarship and mentorship.

3.Nominations for designations as Emeritus Professor or Professor Emerita shall originate from Schools and shall thereafter be forwarded to the Senate for consideration.

4.Once approved by the Senate, it shall be forwarded to the Human Resource Management Committee of the Council for further consideration and then to the Council.

5.An Emeritus Professor or Professor Emerita—

(a)shall earn income and upkeep from the proceeds of their research and consultancies; and

(b)may be provided with such facilities such as office space as may be required for the discharge of their academic responsibilities.

Statute XXXVI: Staff of the University

1.The staff of the University shall be categorized as the academic staff, the research staff, the technical and administrative staff.

2.The terms and conditions of employment for all staff shall be as set out in the Schemes of Service for Non-Academic Staff, Harmonized Criteria for Appointment and Promotion of Academic Staff, Human Resource Policy and Procedures Manual and Collective Bargaining Agreements which shall be determined by the Council in consultation with the relevant staff unions from time to time.

3.Post retirement employment contracts of one-year renewable twice may be granted to professors in accordance with the Post Retirement Policy for Professors of the University.

4.All members of staff of the University shall be subject to the authority of the Council through the University structures.

5.All members of staff shall hold office on such terms and conditions of service as shall be determined by the Council in consultation with staff associations and unions from time to time, and as indicated in the letter of appointment.

6.There shall be two staff Disciplinary Committees—

(a)the Human Resource Management Committee chaired by the Deputy Vice-Chancellor (Administration and Finance) shall handle disciplinary matters for staff in grades 1 to 13; and

(b)A Committee of the Council, which shall handle disciplinary matters of staff in grades 14 to 20.

7.The Registrar (Administration) shall and table disciplinary cases before the Human Resource Management Committee.

8.The Committees under this section shall handle the disciplinary cases of members of staff as appropriate in accordance with the terms and conditions of service and the provisions of any law related to employment.

9.A member of staff may appeal against a decision of the Human Resource Management Committee as follows—

(a)staff in grades 14 to 20, to the Chairperson of the Council and thereafter the Council; and

(b)staff in grades 1 to 13, to the Vice-Chancellor and thereafter to the Council;

10.The staff of the University shall retire from employment as follows—

(a)for academic staff, retirement age shall be seventy years for Assistant Lecturers, Tutorial Fellows, Lecturers and Senior lecturers; and

(b)seventy-four years for Associate Professors, Professors and Senior Professors or such other age as may be determined by government from time to time.

11.The retirement age for non-academic staff of between grades one to fifteen, shall be sixty years except for persons living with disabilities who shall retire at the age of sixty-five years or in accordance with the Government policy from time to time.

12.The Council shall have such other powers to employ and retain staff on Contract basis as need arises, from time to time.

Statute XXXVII: Meetings of the Council

1.Unless the Council otherwise determines, meetings of the Council shall be held at least once in each quarter.

2.At all meetings of Council, quorum shall be two thirds of the total membership of Council.

3.The decisions of the Council shall be by consensus or a simple majority vote of those present and voting, provided that the Chairperson of the Council shall have a casting vote in case of an equality of votes.

4.The Chairperson may at any time call for a special meeting of the Council after consultation with Cabinet Secretary, upon request by management through the Vice Chancellor; on request in writing by at least half of the members of Council stating the proposed agenda.

5.The Chairperson shall preside at all meetings of the Council.

6.In the absence of the Chairperson, a member of the Council elected by the members present shall preside at the meeting.

7.Unless the Council otherwise determines, a quorum for a meeting of any Committee of the Council shall be the nearest whole number above half the membership of the Committee.

8.The Council shall cause minutes of its proceedings to be kept by the Secretary to the Council and such minutes shall be confirmed by the Council at a subsequent meeting.

9.Subject to the provisions of these Statutes, the Council shall have power to regulate its own procedure and that of its committees.

10.The Committees of the Council shall be as set out in the First Schedule

11.The Council may invite any person, whose technical expertise is required, to attend meetings of the Council or the Council Committees as may be determined from time to time.

12.The Council shall conduct its business through such Committees as it shall determine from time to time and shall at the full Council meetings consider the reports from the Committees and any other agenda.

Statute XXXVIII: The Senate

1.The Senate shall be the academic authority of the University and shall have the overall responsibility and general direction of research, instruction, examinations, conferment of degrees, award of diplomas and certificates.

2.Persons who are members of the Senate by virtue of their office shall cease to be members on the expiry of their term in office.

3.Membership of representatives of the Schools and Faculties shall be limited to a period of three years’ renewable once.

4.The Senate shall perform the following function—

(a)identifying, in consultation with the Alumni Association, suitable persons to be appointed as Chancellor of the University;

(b)determining the academic policy of the University and to advise Council on the provision of facilities to carry out that policy;

(c)directing and regulating the teaching and instruction within the University and the examinations held by the University, subject to the powers of the Council herein before defined;

(d)approving the list of graduands of the University and present to the Council for sealing;

(e)recommending to the Council, after report from Boards of Schools, Faculties or Institutes concerned, regulations for giving effect to these Statutes and regulations relating to programmes of study and examination;

(f)approving programmes of study, regulate admission of persons to the University and determine their continuance or discontinuation in such programmes and condition for qualifying for conferment of degrees, award of various titles, distinction and other awards offered by the university;

(g)considering and approving appointment of internal and external examiners upon request from schools or faculties;

(h)considering requests for the establishment of Colleges and Campus Colleges, Divisions, Schools, faculties, Institutes, Directorates, Centres, Departments or other units of learning and research and if found suitable may with or without amendments recommend to Council for their establishment;

(i)reviewing, amending, controlling or disallowing any act of any school, faculty, institute, department, division, centre or other unit of learning and research and to give appropriate direction to any such body;

(j)recommending, subject to any conditions made by the donors thereof which are accepted by the Council, the time, mode and conditions, of competition for fellowship, scholarship, studentship, exhibitions, bursaries, prizes and other aids to study and research and to award the same, where it is satisfied that on academic or other legitimate grounds it is necessary so to do and the Senate may withdraw or direct the withdrawal of any fellowship, scholarship, studentship, exhibition, bursary, prize or other aid to study and research;

(k)specifying the ceremonial academic dress to be worn by graduands and members of the University;

(l)exercising general responsibility for the resource and services of the University library;

(m)promoting the extra-mural, external and extension work of the University;

(n)recommending to the Council on all Statutes, regulations or proposed changes thereof;

(o)considering and reporting to the Council on any matters referred to it by the Council;

(p)discussing and declaring an opinion on any matters whatsoever relating to the University;

(q)requiring any student to withdraw from the University on academic grounds;

(r)formulating rules and regulations for the discipline of the students of the University;

(s)exercising all such powers as are or may be conferred on Senate by the Charter, these Statutes and regulations and do such other acts as Council may authorize; and

(t)specifying which units of learning or research and which subjects of study shall form part, or be the responsibility of each of the Schools. A Unit of learning or research or a subject of study may, if Senate so directs, form part or be the responsibility of more than one School or Faculty.

5.The Senate shall establish such committees with the membership and on such terms of reference as it may deem fit as set out in the Third Schedule.

Statute XXXIX: Meetings of the Senate

1.The Senate shall meet at least once every month and shall hold such other special meetings as the Vice-Chancellor shall determine from time to time or at the written request of not less than one-third of the members of the Senate, provided that the written request shall state the purpose of the meeting and such meetings shall be convened within two weeks of the date of the written request and all such meetings shall take at most three hours.

2.Subject to section 18 (2) of the Charter, members of student association shall not participate in the deliberations of the Senate, which the Chairperson considers to be confidential or which relate to examinations, grades and such other issues that may pose a conflict of interest.

3.The Vice-Chancellor, or in the absence of the Vice-Chancellor, a Deputy Vice Chancellor, shall preside at all meetings of the Senate at which the Deputy Vice-Chancellor is present and in the event of the absence of both the Vice-Chancellor and the Deputy Vice-Chancellors, the members present and constituting a quorum shall elect an acting Chairperson from among the members present provided that the person shall be a Professor of the University.

4.At the meetings of the Senate, a quorum shall be one-half plus one of the membership, except at Special Senate meetings.

5.Decisions of the Senate shall be by consensus or by a simple majority vote of those present and entitled to vote, provided that the Chairperson shall have a casting vote.

6.The Senate shall meet at the Senate designated premise or at such other University premises as the Chairperson shall determine from time to time.

Statute XL: The University Management Board

1.The University Management Board shall have such other powers and duties as may be assigned or delegated to it by the Council in accordance with these Statutes and the Charter.

2.The Registrar (Administration) shall be the Secretary to the Board

3.The University Management Board shall establish such committees with the membership and on such terms of reference as it may deem fit as set out in the Second Schedule.

4.The Vice-Chancellor may be in attendance in any of such meetings.

Statute XLI: Meetings of the University Management Board

1.The University Management Board shall meet at the University premises.

2.The University Management Board may meet at any other premise within Kenya upon approval by the Chairperson of the Council.

3.At all meetings of the University Management Board, the quorum shall be the nearest whole number above half the membership of the Board.

4.Decisions of the University Management Board shall be by consensus or by a simple majority vote of those present and entitled to vote, provided that the Chairperson of the Board shall have a casting vote.

5.The Vice Chancellor shall preside at all meetings of the University Management Board at which he is present and in the event of the absence of the Vice-Chancellor, he may nominate one of the Deputy Vice-Chancellors to chair the meeting.

6.The University Management Board shall determine the procedure of its own meetings or those of any of its Committees.

Statute XLII: Establishment of Constituent Colleges, Colleges Within the University and Campus Colleges

1.The Council may, on the advice of the Senate, establish Colleges within the University and Campus Colleges.

2.The functions of the Colleges within the University and the Campus Colleges shall be—

(a)promoting responsibility-based management at the Constituent Colleges, Colleges within the University or Campus College;

(b)carrying out teaching and training;

(c)conducting research, extension and development;

(d)providing professional services and consultancy;

(e)promoting the welfare of students and staff within the Constituent Colleges, Colleges within the University or Campus College;

(f)promoting the corporate image of the University; and

(g)enhancing quality assurance in student affairs; academic, research, innovation and extension; administration, finance, planning and development.

3.The following criteria shall apply in establishment of a College within the University and establishment of a Campus College—

(a)a College within the University and Campus College shall comprise at least three Schools or Faculties with related disciplines which are complementary to each other;

(b)a College within the University and Campus College shall have adequate facilities and sufficient human resource to accommodate all its constituent Schools or Faculties; and

(c)the premises of the Campus college shall be outside the Main Campus.

Statute XLIII: Meetings of Colleges Within the University and Campus College Management Boards

1.Unless the College or Campus College Management Board otherwise determines, a meeting of the Board shall be held at least once every month in the Campus or College.

2.In exceptional circumstances, the College or Campus College Management Board may meet at any other premises within Kenya upon approval by the Vice-Chancellor.

3.At all meetings of the Board, the quorum shall be the nearest whole number above half the membership of the Board except for special College and College Campus Management Boards.

4.Decisions of the Board shall be by consensus or by a simple majority vote of those present and entitled to vote, provided that the Chairperson shall have a casting vote in the event of a tie.

5.The Principal shall preside at meetings of the Board at which he or she is present and in the absence of the Principal, the Deputy Principal will preside but in the absence of both, the members present shall elect an acting Chairperson from among themselves.

6.The Principal may be a member of every Committee of the Board but shall not be a Chairperson of any such Committee.

7.The Board shall determine the procedure of its own meetings or those of any Committees.

Statute XLIV: Academic and Management of Boards of Colleges within the University and Campus Colleges

1.There shall be Academic Boards of Colleges within the University and Campus Colleges whose membership shall be as follows—

(a)the Principal, who shall be the Chairperson;

(b)the Deputy Principals;

(c)the Professors of the College;

(d)the Deans of schools;

(e)the Heads of Academic Departments;

(f)the Senior Assistant Registrars;

(g)the Senior Assistant Dean of Students;

(h)the College Librarian;

(i)the Senior Accountant; and

(j)one student representative nominated by the Students Association of the College

2.The College Academic Board shall have the following functions—

(a)implementation of academic programmes;

(b)overseeing implementation of academic programmes and activities;

(c)considering and recommending to senate matters related to examinations;

(d)ensuring compliance with the academic rules and regulations of the University;

(e)implementing the decisions of the Senate; and

(f)sourcing, receiving and awarding scholarships, grants, and fellowships in accordance with the University policy on award of scholarships, grants and fellowships.

3.There shall be College Management Boards of Campus Colleges whose membership shall consist of—

(a)the Principal, who shall be the Chairperson;

(b)the Deputy Principals;

(c)the Senior Assistant Registrars;

(d)the Senior Assistant Dean of Students;

(e)the College Librarian; and

(f)the Senior Accountant

4.The Campus College Management Board shall have the following functions—

(a)providing overall leadership and management of the College;

(b)strategic planning and implementation;

(c)receiving reports and implementing recommendations from the College Academic Boards;

(d)mobilizing resources; and

(e)establishing collaborations, linkages and partnerships.

Statute XLV: Schools, Institutes, Directorates, Centres and Parks

1.The Management Board may recommend to the Council for approval, the establishment of Schools, Faculties, Institutes, Directorates, Centres and Parks as set out in the Fourth Schedule.

2.The Council shall have power, on the recommendation of the Senate from time to time to establish Schools, Faculties, Institutes, Directorates, Centres and Parks and the constituent elements thereof.

3.In establishing Schools, Senate shall consider the following—

(a)the academic and societal needs for training, research and extension services; and

(b)the availability of adequate infrastructural support.

4.The following procedure shall apply in establishment of a School, Faculty, Institute, Directorate, Centre and Park—

(a)a written request addressed to the Chairperson of the Senate shall be made by the Schools, faculty, Committee of Deans, Management or other members of the University, provided that the Senate may on its own motion propose the establishment of a School or Faculty;

(b)upon receipt of the request, the Senate shall constitute an Ad hoc Committee consisting of the following members to consider the request—

(i)the Deputy Vice-Chancellor, who shall be the Chairperson;

(ii)one Senate representative;

(iii)the Finance Officer;

(iv)the Dean of Students;

(v)the Registrar Academic Affairs;

(vi)the University Librarian;

(vii)two persons nominated by the Committee of Deans; and

(viii)such other persons as the Committee may, for good reason, co-opt from time to time.

5.The Committee shall present an evaluation report to the Senate for consideration.

6.The Council shall consider the report from the Senate.

7.There shall be a Dean of each School, Faculty and a Director of each Institute, Directorate or Centre who shall be the Chairperson of the Board of the School, Faculty, Institute, Directorate or Centre.

8.In the absence of the Dean or the Director, the Board shall elect an acting Chairperson from among its members present.

9.Schools, Institutes, Campuses, Directorates or Centers shall make recommendations to the Senate with regard to Departments which shall be associated with the particular School, Faculty, Institute, Directorate and Centre provided that members from associated departments shall have no voting rights in the meetings of such Boards.

Statute XLVI: Departments

1.Each School, Faculty or Institute shall consist of such Departments as the Council may determine from time to time.

2.In establishing a Department, the School or the Faculty Board shall consider—

(a)the academic and societal needs for training and research; and

(b)the availability of basic infrastructural support.

3.The following procedure shall apply in establishment of a Department within a school—

(a)a written proposal processed through the Deans Committee;

(b)the Deans Committee shall forward its recommendation to the Senate which shall consider the proposal and make recommendations to the Council, and the Council shall consider the report from the Senate;

(c)a constituent part of one School, Faculty or Institute may in relation to other Schools, Faculties or Institutes in which such a department has teaching or other commitments be regarded as being associated with such School, Faculty or Institute; and

(d)each Department shall be regarded, for administrative purposes, as being a constituent part of one School, Faculty or Institute, but may in relation to other Schools, Faculties or Institutes in which such a Department has teaching or other commitments be regarded as being associated with such Schools or Institutes.

Statute XLVII: Departmental Boards

1.There shall be a Departmental Board for each Department which shall consist of—

(a)the Chairperson of the Department;

(b)all academic staff of the Department;

(c)where relevant, at least one representative of the technical staff in the department;

(d)two students in the Department elected annually by the students from amongst themselves, provided that the students so elected shall not be entitled to attend for deliberations on matters considered by the Chairperson to be confidential; and

(e)The Vice-Chancellor, the Deputy Vice-Chancellors and the appropriate Dean who may be members.

2.The Chairperson of Department shall be the Chairperson of the Departmental Board.

3.The Departmental Board shall have the following functions—

(a)arranging for, conducting and regulating the teaching and instruction to students within the Department;

(b)coordinating the setting and marking of examinations in accordance with regulations approved by the Senate;

(c)making recommendations to the School Academic Board for the establishment of new courses and the amendment of existing regulations and syllabuses relating to studies within the Department;

(d)providing research and consultancy services;

(e)recommending candidates for Staff Development Programmes;

(f)submitting recommendations to the Senate through the School Academic Board in respect to the appointment of External Examiners; and

(g)assigning functions and responsibilities to individuals or groups of individuals within the Department.

4.The quorum of the Departmental Board shall be one-half plus one of the membership of that particular Board.

5.The Chairperson of the Department may, after consultation with members of the Departmental Board, invite other persons to attend Departmental Board meetings.

6.Each Departmental Board shall meet at least twice every semester and shall maintain a proper system of agendas and minutes for such meetings.

Statute XLVIII: Student Matters

1.All matters affecting the education, welfare and discipline of students shall be governed by the Rules and Regulations approved by the Council from time to time.

2.There shall be a students' organizations of the University.

3.All students of the University shall belong to the students' organization

4.The functions of the students' organization shall be as provided for in the Act and the Charter.

5.The method of election of officers of the students' organization, and subject to constitution of the organization, powers and functions of the students' organization shall be specified in the election rules and regulations.

6.The regulations may authorize the students' organization to provide or assist in the provision of services for the general welfare of the student body.

7.The regulations may provide for the formation of clubs and societies for the general welfare of the student's body.

8.In any case where a student is a member of, or is admitted to any meeting of the Council, the Senate or any other body established in accordance with the Charter and these Statutes other than the students' organization or a joint Committee established in accordance with these Statutes, the student shall withdraw from the meeting when it is declared by the Chairperson of the meeting that they are about to discuss reserved areas of business which shall not at any time be made available to the student.

9.Reserved areas of business include matters affecting the appointments, promotions, discipline and other personal affairs of members of staff of the University and matters affecting admission and academic assessment of students.

10.Papers, minutes and other records for consideration at any such meeting which relate to reserved areas of business, shall not at any time be made available to the student.

11.The Chairperson of the meeting may decide in any case of doubt whether a matter is a reserved area of business or not and the decision shall be final.

12.There shall be a Student Disciplinary Committee of the Senate in accordance with the Third Schedule.

13.There shall be a Student Welfare Committee of the Senate in accordance with the Third Schedule.

Statute XLIX: Alumni Association

1.There shall be an Alumni Association of the University which shall consist of—

(a)the graduates of the University;

(b)the Chancellor;

(c)the Chairperson of the Council;

(d)the members of the Council;

(e)the Vice-Chancellor;

(f)the Deputy Vice-Chancellors;

(g)the Principals;

(h)the Professors;

(i)present and past academic staff of the University;

(j)associated members as provided in the Alumni Association Constitution; and

(k)special members as provided in the Alumni Association Constitution.

2.The objectives of the Alumni Association shall be to promote the reputation and wellbeing of the University, including resource mobilization for the development of the University.

3.The Alumni Association shall—

(a)consider and make recommendations on any matters within the sphere of competence of the University and participate in the process of appointment of the Chancellor of the University in accordance with the provisions of the Act, the Charter and these Statutes;

(b)mobilize resource for the University;

(c)source for Scholarships; and

(d)promote the University corporate image

4.A copy of all resolutions of the Alumni Association and a statement of such other matters as the Alumni Association may from time to time decide shall be duly certified by the Chairperson and sent to the Vice-Chancellor and the Chairperson of the Council for information.

Statute L: Examinations

1.The University examinations shall be the responsibility of the Senate in accordance with Examination Rules and Regulations.

2.There shall be Regular, Special and Supplementary examinations as provided by the University Rules and Regulations relating University Examinations.

3.Examinations shall be held under such conditions as the Senate may specify in the Regulations.

4.There shall be a Departmental Board of Examiners chaired by the Chairperson of Department.

5.The functions of the Board of Examiners shall be to receive and process examination results and make recommendations to the School or Faculty Board of Examiners for consideration.

6.There shall be a School, Faculty or Institute Board of examiners chaired by the Dean or Director, which shall receive and process examination results and make recommendations to the Senate.

7.There shall be external examiners of the University appointed by the Senate as provided by the regulations.

8.An external examiner shall be appointed from outside the University and its Constituent Colleges for a maximum period of four years and five years for 4 year and 5 year programmes respectively, which may be extended for a period of one year as circumstances may determine and on such terms as the Senate may determine from time to time.

9.An external examiner who has served the maximum period of four or five years may be considered for re-appointment after the expiry of a period of four or five years from the lapse of the last appointment.

10.In the absence of the external examiner, a qualified internal examiner shall be appointed from among the University Professors and who shall be appointed by the Deputy Vice-Chancellor (Academic and Student Affairs).

11.The internal examiner shall be eligible for payment of an honorarium as approved by the Senate.

12.Examinations shall be set, moderated and administered in accordance with the Regulations.

13.A candidate for a University examination shall pay such examination fees as the Council may, on the recommendation of the Senate, specify.

14.The Senate shall appoint an Ad Hoc Committee to determine cases of examination irregularities.

15.Any staff involved in any form of examination irregularity shall be liable to disciplinary proceedings.

16.There shall be an Examinations Irregularities Appeals Committee which shall constitute of Professors of the University.

17.The Examinations Irregularities Appeals Committee shall determine appeals arising from the decisions of the Examinations Irregularities Ad hoc Committee.

18.A person aggrieved by the decision of the Vice-Chancellor based on the Appeals Committee recommendation may appeal to the court.

19.The Examination Regulations shall provide the procedure for handling an examination irregularity.

Statute LI: The University Fees

1.The University shall charge tuition, administrative and other fees as the Council may from time to time determine for all academic and training programmes.

2.Whenever there is revision of fees, the fee schedules shall be availed online one-semester before the new semester reporting date.

3.The Office of the Registrar (Academic and Students Affairs) shall be responsible for the fee schedules.

4.The following shall apply regarding payment of fees—

(a)a student shall be required to pay all fees as specified in the fees schedules before registering for semester studies at the University;

(b)no student shall proceed for attachment, school practice, clinical practice, field practice or any other form of third semester studies without paying all fees;

(c)all administrative fees shall be paid at the beginning of the first semester;

(d)a student, who colludes with a member of staff, another student or any other person to alter the financial records shall be expelled from the university;

(e)members of staff who collude with students or other staff to alter financial records with an intention of defrauding the University or causing the University to lose it revenue or any other university resources shall be liable to disciplinary proceedings;

(f)a student may view their fees payment status on the ERP system through their account online;

(g)the billing statements shall not be mailed and shall only be available on the ERP system for downloading;

(h)erroneous invoice entries on the student's statement may be corrected with express approval from the Finance officer;

(i)a student who anticipates financial aid from a sponsor must verify the award status with the sponsor before the fee payment due date to prevent deferment;

(j)a student shall not be required to pay fees for the period the student is on suspension or deferment.

(k)any payments made during the suspension or deferment period will be utilised on resumption of studies;

(l)a student may request for a billing statement from the Finance officer, who shall provide the same as in accordance with the service charter and the Finance Officer shall review each case and make a decision based on individual circumstances;

(m)a student who wishes to withdraw from a program in which the student is registered shall be required to request for withdrawal from the Registrar (Academic Affairs) through the Chairperson of the Department and Dean of the Faculty, School, Centre;

(n)administrative fees shall not be refunded to a student after payment unless the withdrawal is due to class cancellation or lack of quorum;

(o)refunds for tuition fees shall be processed by the Finance Office within one week however there shall be no refund if the student had attended classes; and

(p)for emergency or late refunds after the sixth week, the Studies Withdrawal Form shall be considered only when accompanied by authentic supporting documents.

Statute LII: Conferment of Degrees and Award of Diploma and Certificates

1.A candidate may be conferred with a Bachelor's degree in accordance with these Statutes, regulations and the programme.

2.The Senate may accept, credit transfer and accumulation from accredited universities on approval by the Commission.

3.The Senate shall, on the recommendation of Schools, Faculties, Institutes and Centres, award Postgraduate Diplomas.

4.A candidate may be conferred with a Master's degree in any School, Faculty or Institute in accordance with these Statutes, regulations and the programme.

5.A candidate shall be conferred with a Doctorate degree in a School, Faculty or Institute of the university in accordance with these Statutes, regulations and the programme.

6.The University may confer Honorary (Honoris Causa) degrees as follows—

(a)proposals from a relevant Schools to confer an Honorary Degrees (Honons Causa) shall be presented to the Senate;

(b)every proposal under paragraph (a) shall be accompanied by a statement setting forth the degree recommended and the detailed grounds on which the recommendation is based;

(c)there shall be an Honorary (Honoris Causa) degree Committee constituted to consider and vet nominees;

(d)the Committee referred to in paragraph (c) shall consist of—

(i)the Vice-Chancellor, or a designated representative, who shall be the Chairperson;

(ii)the Deputy Vice-Chancellor (Academics);

(iii)the Deans of nominating Schools;

(iv)three professors nominated by Senate; and

(v)the Registrar Academic Affairs, who shall be the Secretary;

(e)the proposals for conferment of Honorary (Honoris Causa) degrees considered by the Senate may be approved by the Council;

(f)An Honorary (Honoris Causa) degree shall be conferred by the Chancellor presiding at the Congregation at which it is being conferred: However, where the recipient is the presiding Chancellor, the honorary Degree shall be conferred by the Pro Chancellor.

7.The University may award Diplomas, Certificates, and Other awards

Statute LIII: Congregation for the Conferment of Degrees and Award of Diplomas and Certificates

1.There shall be a congregation of the University constituting of the members of the University.

2.The Congregation shall be presided over by the Chancellor, or in his absence the Pro-Chancellor.

3.The procedure for convening a Congregation may be determined by the Senate and approved by the Council from time to time.

4.The Vice Chancellor shall declare a Congregation of the University a meeting convened for the purpose of conferment of degrees and awarding diplomas and certificates and shall pronounce such Congregation dissolved at the end of the ceremony.

Statute LIV: Processing and Signing of Certificates

1.All Certificates awarded in respect of degrees, diplomas and certificate programmes shall be approved by the Senate.

2.The format and features to appear on the certificate shall be determined by the Senate and approved by the Council as is necessary from time to time.

3.A Degree, Diploma and Certificates shall be signed by the Vice-Chancellor and the Deputy Vice Chancellor (Academic and Students Affairs).

4.Certificates for the short courses shall be signed by the Deputy Vice Chancellor (Academic and Students Affairs) and the Dean of school responsible for the Course.

5.All Certificates shall be processed in accordance with approved Policy.

Statute LVI: Cancellation of Degrees, Diplomas and Certificates

1.Pursuant to the provisions of section 7(2) of the Charter and on recommendation by the Senate, the Council may cancel a degree, diploma, certificate or any other award of the University.

2.A degree, diploma, certificate or other award of the University maybe cancelled only for the following reasons—

(a)where evidence of falsification of academic documents for entry into the University to pursue the programme for which the certificate was issued is discovered after one has graduated from the University;

(b)where a graduate or one purporting to be a graduate of the University is found guilty of falsifying transcripts or the certificate;

(c)where a graduate is involved in plagiarism or any other form of academic dishonesty in respect to the awarded degree.

3.A report or proposal for cancellation of the degree, diploma, certificate or award may be made by any member of the University to the Registrar Academic Affairs citing any of the reasons in paragraph 2 of this Statute.

4.Upon receipt of a report of a falsified certificate or academic transcript, the Registrar (Academic and Students Affairs), shall make a proposal to the Senate through the Deans Committee requesting for cancellation of the degree, diploma, certificate or award by citing any of the reasons in paragraph 2 of this Statute.

5.A person found to have committed an offence of falsifying a certificate or transcript of the university shall not only have the certificate canceled but the university may also prefer charges of forgery against the person in a court of law and expel the person if the person has not completed studies.

Statute LVII: Financial Provisions

1.All the funds, movable and immovable assets and property of the University shall be administered by the Council in accordance with the Act, the Public Finance Management Act, the Charter, these Statutes, Financial Regulations, and any other written law, in such manner and for such purposes as, in the opinion of the Council, shall promote the best interest of the University.

2.Pursuant to section 3(2c) of the Charter, the Council may borrow funds for such purposes from such sources and under such arrangements as may be approved by a resolution of Council from time to time and in accordance with the Public Finance Management Act.

3.Pursuant to section 44(3) of the Act, the University may, subject to any other written law, regulation and guidelines, appeal to the general public for subscriptions, donations or bequests for the benefit of the University.

4.The University may incur expenditure in accordance with budgets approved by the Council, and any approved expenditure under any vote head of the budget may not be exceeded without the approval of the Council.

5.There shall be paid into the Special Account all such moneys as are received by the University for special purposes and as are not payable into the Endowment Fund Account.

6.The moneys and the interest from the Special Account shall be used and applied for the special purposes for which such monies were established.

7.Revenue generated by any Unit of the University shall be paid into the Special Account and shall be used for the furtherance of the interests of the Unit for which it was generated.

8.The Unit funds shall be accounted for in the same manner as all other University funds.

The Unit funds shall be accounted for in the same manner as all other University funds.

9.There shall be paid into the Capital Account all such monies as are received by the University for the purpose of capital expenditure for construction, development and infrastructure of the University.

10.The capital money and the interest thereon from the Capital Account shall be used and applied on capital expenditure for the construction, development and infrastructure of the University.

11.There shall be paid into the Revenue Account all fees, dues and other amounts payable by or in respect of students, revenue grants by the Government or by any other Government or person.

12.The money outstanding to the credit of the Revenue Account shall be transferred to operational account for disbursement.

13.There shall be paid into the Operational Account all transfers from revenue account and other accounts.

14.The monies so transferred shall be used for the general operation of the University as per Council's approved budget or as specified.

15.There shall be paid into Research Account all such monies as are received for research activities.

16.The Balance of such funds shall not be surrendered at the end of the financial year but shall be carried forward to the next financial year.

17.Money allocated for research shall be used for research activities only

18.All monies received for specific projects shall be deposited in the Project Account and spent as per the projects stated budgets, and the balance of such funds shall not be surrendered at the end of the financial year but shall be carried forward to the next financial year, and money allocated for projects shall be expended on projects only.

19.The University Management Board shall determine the monies that may not be immediately required for any application or use and may approve the investment in securities or place on deposits with such bank as may be determined in accordance with section 49(2) of the Act.

20.The University Management Board may upon maturity of securities or other urgent need retire monies invested in securities or placed on deposits to finance University operations.

21.There shall be paid into the endowment fund account monies set aside to earn revenue to fund special groups and activities.

22.The Council shall cause the preparation and submission of annual estimates of the revenue and expenditure, both recurrent and capital, of the University to the Cabinet Secretary for approval in such form and at such times as the Cabinet Secretary shall from time to time prescribe, in accordance with the provision of section 44(1) of the Act.

23.The University may incur expenditure for purposes of the institution in accordance with estimates approved by the Council, and any approved expenditure under any sub head of the estimates may not be exceeded without approval of the Council.

24.In accordance with section 47(1) of the Act, the Council shall cause to be kept all proper books and records of accounts of the income, expenditure and the assets of the University.

25.The University shall prepare quarterly financial and non-financial operation reports in accordance with provisions provided by National Treasury within 15 days after the quarter and file the returns as provided within Public Finance Management Regulations.

26.Within three months after the end of the financial year, the University shall prepare and submit annual financial statements to the Auditor General with a copy to the Controller of Budget and National Treasury.

27.The accounts of the University shall be audited and reported in accordance with the provisions of the Public Audit Act.

28.In accordance with section 50 of the Act, the financial year of the University shall be the period of twelve months commencing on the lst July and ending on 30th June in each financial year.

Statutes LVIII: Budgeting and Expenditure

1.The preparation of budgets of all Units shall commence in July of each year and shall be submitted to the budget sub-committee in September for consideration and consolidation into the master budget.

2.The preparation of the University master budget shall commence in October and shall be completed by November of each financial year.

3.The Management Board shall consider and submit the budget to the Council by the end of December of each year for consideration before being submitted to the Cabinet Secretary.

4.The approval of the budget by the Council shall be communicated in July every year.

5.The approved budget funds shall be disbursed subject to their release by the National Treasury upon approval of the budget.

Statute LIX: General Provisions

1.The Council, the Senate, the University Management Board and the Academic Boards of the College, Campuses, Schools, faculties, Directorates, Institutes, Centres or Departments may respectively appoint such standing, special or ad-hoc committees as they may deem fit, and any such Committee may include students and persons who are not members of the body appointing the Committee, and the powers and duties of any Committee shall be such as the body appointing it may from time to time direct and shall include the powers to appoint sub-Committees as it deems fit.

2.The body appointing an ad hoc committee may make rules of procedure for the ad hoc committee.

3.Every ad hoc committee shall meet within the University premises, however in exceptional circumstances, the ad hoc committee may meet at any other premises on the approval of the Vice-Chancellor and such ad hoc committees may determine their own procedures and time of meetings.

4.The Council, the Senate, the University Management Board and the Academic Boards of Colleges, Schools, faculties, Institutes, Departments, Campuses, Directorates or Centres respectively may from time to time make regulations for governing their respective proceedings subject to the provisions of the Charter, these Statutes and Regulations.

5.Unless otherwise provided by the Charter, these Statutes or the Regulations, when any matter or question is put to a vote, it shall be determined by consensus or a simple majority vote of those present and voting, and in case of equality of votes, the Chairperson or other presiding Officer shall have a casting vote.

6.The Council, the Senate, the University Management Board and the Academic Boards, Boards of Colleges, Schools, faculties, Institutes, Departments, Campuses, Directorates or Centres may, subject to such conditions as they may deem fit to, impose or delegate any of the powers or duties conferred under the Charter, these Statutes or the regulations to their respective appointees.

7.Any delegation of powers may be revoked and shall not preclude the person or body making the delegation from exercising any of the powers or duties conferred or imposed under the Charter, these Statutes or the University Regulations.

8.The Council shall not delegate its powers to alter, amend, add to or revoke any of the provisions of these Statutes and the Regulations.

9.A contract made on behalf of the University may—

(a)if made between private persons would be by law required to be in writing and to be under Seal, be made on behalf of the University in writing under its Common Seal;

(b)if made between private persons would by law be required to be in writing and signed by the parties responsible therewith, be made on behalf of the University in writing and signed by any person acting under the express authority of the Council;

(c)if made between private persons would by law be valid although made orally and not reduced into writing maybe made either in writing or orally on behalf of the University by any person acting under the express or implied authority of Council; and

(d)be varied or discharged in the same manner in which it is authorized to be made.

10.A member of the University shall not take or hold any interest in any property belonging to the University other than as a Trustee for the purpose thereof.

11.Where a member is directly or indirectly interested in any contract or other matter before the Council or a committee thereof and is present at a meeting at which the contract or other matter is the subject of consideration, the person shall, at the meeting and as soon as reasonably practicable after the commencement, disclose the interest, and shall not take part in the consideration or discussion of, or vote on any questions with respect to the contract or other matter, or be counted in the quorum of the meeting during consideration of the matter.

12.The Ethics and Anti-Corruption Act, the Public Officer' Ethics Act, the Act, the Public Procurement and Disposal Act and Regulations, and other relevant laws shall apply.

13.Except where otherwise expressly provided by the Charter, any notice or document required by or for the purpose of the Charter, these Statutes, or the Regulations to be given or sent to any person may be given or sent either personally or by sending it by email, university website, facsimile or by post to him or her at his or her last known postal address.

14.Where a notice or other documents is sent by post, service thereof shall be deemed to have been properly effected by correctly addressing and posting a letter containing the notice or other documents, and at the expiration of seven days after the letter is put in the registered post.

15.Where a notice or other document is sent by email or fax, or posted on the University website service thereof shall be deemed to have been properly effected upon expiry of seven days following the date of dispatch.

16.The omission to give notice to or send a document to any person entitled to receive the same shall invalidate the proceedings consequent upon such notice or document.

FIRST SCHEDULE

(s. xxxvii)

COMMITTEES OF THE COUNCIL

1.The membership of the Human Resource Management Committee shall consist of—

(a)the Chairperson nominated from among members of the Council;

(b)two members of Council;

(c)representative of the Principal Secretary, State Department for University Education and Research, Ministry of Education;

(d)the Vice Chancellor;

(e)the Deputy Vice-Chancellor (Administration and Finance), who may attend on need basis;

(f)the Deputy Vice-Chancellor (Academic and Student Affairs), who may attend on need basis;

(g)the Deputy Vice Chancellor (Planning, Research and Innovation), who may attend on need basis;

(h)the Registrar (Administration), who may attend on need basis;

(i)the Legal Officer, who may attend on need basis; and

(j)the Council Secretariat

2.The Terms of Reference of the Committee shall be to—

(a)ensure there is a clear staff establishment and organizational structure for the University;

(b)implement the policies guiding the human resource function;

(c)recommend to the Council improvements in the job grading classification;

(d)examine and make recommendations to the Council on salaries, and terms and conditions of service for all University employees;

(e)recommend to the Council staff appointments for approval; and

(f)oversee staff disciplinary matters and advise Council on action to be taken.

3.The membership of the Finance, Resource Mobilization and Planning Committee shall consist of—Chairperson nominated from among members of CouncilOne member of CouncilRepresentative of the Principal Secretary, State Department for University Education and Research, Ministry of EducationAlternate to the Cabinet Secretary National Treasury and PlanningVice ChancellorInvitation on need basisDeputy Vice Chancellor (Administration and Finance)Deputy Vice Chancellor (Academic and Student Affairs)Deputy Vice Chancellor (Planning, Research and Innovation)Finance OfficerEstates OfficerRegistrar (Planning, Research and Innovation)Director, Performance MonitoringProcurement OfficerCouncil secretariatTerms of ReferenceTo oversee the overall University planning and implementation of University Master Plan and Strategic Plan;To recommend to Council the approval of annual estimates and expenditure;To receive and consider reports on the performance of various physical developments;To consider and make recommendations to the Council on acquisition and utilization of fixed assets;To oversee the safeguarding of university assets;To provide leadership in Resource Mobilization;To consider for approval, the annual procurement plan and recommend to Council for approval;To consider for approval, the necessary policies for Finance and Resource Mobilization functions;To consider for approval, the university's financial statements;To do any other duty as assigned by Council;To make any other related recommendations to Council.

4.The membership of the Academic, Research and Students Affairs Committee shall consist of—Chairperson nominated from among members of CouncilOne (I) member of CouncilRepresentative of the Principal Secretary, State Department for University Education and Research Ministry of EducationAlternate to the Cabinet Secretary, The National Treasury and PlanningVice ChancellorInvitation on need basisDeputy Vice-Chancellor (Administration and Finance)Deputy Vice Chancellor (Academic and Students Affairs)Deputy Vice Chancellor (Planning, Research and Innovation)Registrar (Academic and Students Affairs)Dean of StudentsDirector, Research and Postgraduate student supportCouncil SecretariatTerms of ReferenceTo oversee the development / review of the University statutes, education policies and quality standards;To consider and advice Council on curriculum development, students' admission, learning, examinations, mentoring and welfare;To establish structures and mechanisms for implementation of academic policies, enhancement of standards and good practices in teaching, learning and examinations;To oversee and co-ordinate activities associated with national and external agencies involved in academic quality assurance;To consider and advice Council on all matters related to research, innovation and protection of intellectual property rights;To consider for approval by Council priorities and targets for research and submit quarterly and annual progress reports for approval;To receive and recommend to Council for sealing of Degrees, Diplomas and Certificates;To receive and consider proposals to Council of nominations for the award of honorary degrees (Honoris Causa) of the University;To recommend to Council the application of the University seal to documents;To perform any other duty as may by assigned by Council;To make any other related recommendations to Council.The Audit, Compliance and Risk Management Committee Membership:Chairperson nominated from among members of the CouncilTwo members of the CouncilRepresentative of Principal Secretary, State Department for University Education and Research, Ministry of EducationAlternate to the Cabinet Secretary - The National Treasury and PlanningInternal Auditor - Secretary to the CommitteeInvitation on need basisDirector, Performance MonitoringDirector, Quality AssuranceVice ChancellorTerms of ReferenceTo formulate and review policies on risk management and compliance;To examine Internal Audit and External Auditor's findings and recommendations for the improvement of the internal controls;To consider management's response to the management letters from external auditors;To advise management on internal controls;To ensure management complies with Public Investment Committee's recommendations;To ensure there is an operational and effective internal audit function;To evaluate adequacy of management procedures in respect to risk management, control and governance;To ensure sound public financial management and internal controls, as well as compliance with policies, laws, regulations, procedures, plans and ethics;To initiate special audit/investigation, where necessary, on any concerns regarding corruption, lack of accountability and transparency;To review the Audit Committee's Charter and recommend to Council for approval;To advice on Quality and Performance Monitoring;To perform other oversight functions as may be requested by the University Council from time to time;To make any other related recommendations to Council.Ad-Hoc CommitteesAn ad-hoc committee may be constituted for specific task or objective, and dissolved after completion of the task or achievement of the objective. The Chair of Council shall nominate the chairperson of the ad-hoc committee and can be a member of the committee.

SECOND SCHEDULE

(s. xli)

COMMITTEES OF THE UNIVERSITY MANAGEMENT BOARD

The Budget and Resource Allocation CommitteeMembershipDeputy Vice Chancellor (Administration and Finance), who shall be the Chairperson;Registrar (Administration)One elected member of the Senate;Registrar (Planning, Research and Innovation)Chief Procurement Officer; andFinance Officer, who shall be the Secretary.Terms of ReferenceCoordinate preparation, implementation and monitoring of annual University budget and recommend the same to the University Management Board;To receive, consider and advice the University Management Board on recommended allocation of expenditure;To recommend to University Management Board for Council approval the virement of funds within budget votes.To receive, consider and advice the University Management Board on alternative sources of funding;To receive, consider and advice the University Management Board on preparation and implementation of Annual University Procurement Plan and Strategic Plan operational budget; andUndertake any other responsibility assigned by the University Management Board from time to time.The Human Resource Management Advisory CommitteeMembershipDeputy Vice Chancellor (Administration and Finance), who shall be the Chairperson,Deputy Vice Chancellor (Academic and Students Affairs)Two Senate representativesFinance Officer;Legal OfficerRegistrar (Administration) - Secretary.Terms of ReferenceTo oversee development of policies on staff recruitment, schemes of service, appraisal, staff establishment, promotion, remuneration and other terms and conditions of service, and recommend the same to the University Management Board;Monitor and advice the University Management Board on staff performance appraisal;To consider and approve staff applications for training, study leave, and fee waiver;To recommend to the University Management Board, members of staff who are due for promotion;Advise the University Management Board on staff welfare; andTo deal with such matters as the University Management Board may refer to it from time to timeReceive and consider matters of disciplinary nature affecting staff on behalf of the University Management Board, and to report to University Management Board on the appropriate action to be taken, provided that the disciplined staff may appeal to the Vice Chancellor and thereafter to Council;Investigate issues surrounding misconduct by staff which may have adverse effect on the staff and to recommend to University Management Board appropriate corrective action;Recommend to University Management Board serious disciplinary cases that may require suspension or dismissal.To receive, consider and shortlist candidates for various positions in the University;To interview shortlisted candidates for various posts; andAny other assignment that may be referred to the Committee by the University Management Board.The Committee may constitute ad hoc committees and co-opt other relevant university staff to enable effective execution of its functions as may be necessary.The Space Allocation CommitteeMembershipDeputy Vice Chancellor (Administration and Finance), who shall be the Chairperson;Registrar (Administration)Registrar (Academic and Students Affairs)Registrar (Planning, Research and Innovation) - SecretaryTerms of ReferenceAdvise the University Management Board on acquisition and/ or leasing of new buildings;Assess current and projected University space needs for teaching, learning and administrative purpose;Allocate University offices to entitled staff;Review the University space needs policy as the need arises and make appropriate recommendations to the University Management Board; andDeal with any relevant matter referred to it by the University Management Board.

THIRD SCHEDULE

SENATE COMMITTEES

The Graduation, Ceremonies, Prizes and Awards CommitteeMembershipthe Vice Chancellor - Chairpersonthe Deputy Vice Chancellor (Finance and Administration)the Deputy Vice Chancellor (Academic and Student Affairs)the Deputy Vice Chancellor (Planning, Research and Innovations)the Deans and DirectorsOne student representativeTwo Senate RepresentativesUniversity LibrarianFinance OfficerPublic Relations OfficerOne representative from UASU, MMUST ChapterDean of studentsRegistrar Academic and Student Affairs - (Secretariat)Any other co-opted on need basisTerms of ReferenceTo deal with policy issues related to the ceremonial functions such as: Graduation Ceremony, Open Days, National days, Cultural Days, etcOrganize Graduation ceremonies for the University and report to Senate;Advise the Senate on matters of graduation, prizes and awards;Recommend prizes for outstanding achievements to Senate;Any other duty that may be assigned by Senate.The Deans CommitteeMembershipDeputy Vice Chancellor (Academic and Student Affairs) - ChairpersonDeans and DirectorsUniversity Librarianean of StudentsRepresentative UASU (MMUST Chapter)Finance OfficerAny other person as may be recommended by SenateRegistrar Academic and Student Affairs – SecretariatTerms of ReferenceDevelop, review and implement policies on:Students' admissionOversee Curriculum implementationTeaching, examinations and assessmentsUniversity calendarUniversity feesMake recommendations to the Senate on proposals from School Boards that may have implications for other Schools, or for the systems in the University as a whole;Make recommendations to the Senate on regulations governing levels of fees and other regulations governing academic programmes;Consider and approve as appropriate applications for interschool transfer of students;Administer all scholarships received by the University for students;Deal with any relevant matter referred to it by the Vice Chancellor or Senate.The Students Disciplinary CommitteeMembershipDeputy Vice Chancellor (Academic and Student Affairs)- ChairpersonDean of Students - SecretariatUniversity LibrarianUniversity ChaplainConcerned Deans of faculties/schools/CentresConcerned CoDTwo Senate RepresentativesChairperson MMUSO Students Executive Council (SEC) Secretary MMUSOStudents Executive Council (SEC)Chief Security OfficerRegistrar Academic and Student AffairsChief Legal OfficerTerms of ReferenceDevelop, review and implement policies: -Students' disciplinary mattersTo hear, determine and recommend to senate appropriate disciplinary action.Any other function that may be referred to it by SenateThe Students Welfare CommitteeMembershipDeputy Vice Chancellor (Academic and Student Affairs) - ChairpersonDean of Students - Secretariat UniversityLibrarian UniversityChaplain Deans of faculties/schools/CentresTwo Senate RepresentativesChairperson MMUSO Students Executive Council (SEC)Secretary MMUSO Students Executive Council (SEC)Chief Security OfficerRegistrar Academic and Student AffairsChief Legal OfficerChief Medical OfficerTerms of ReferenceDevelop, review and recommend to Senate for implementation, the following policies: -Students' welfareStudents' accommodationAny other function assigned by SenateThe Quality Assurance CommitteeMembershipDeputy Vice Chancellor (Academics and Student Affairs) - ChahpersonDirector, Quality AssuranceDirector, of Curriculum Review and DevelopmentManager, ICT ServicesTwo Senate RepresentativesUniversity LibrarianUniversity Timetable and examinations coordinator.Dean of StudentsRepresentative, UASU, MMUST ChapterRepresentative, KUSU MMUST BranchRepresentative, KUDHEIHA MMUST ChapterStudents' Academic SecretaryRegistrar (Academic and Student Affairs)Registrar (Administration)Registrar (Planning, Research and Innovation) – SecretariatTerms of ReferenceEvaluation and monitoring of university procedures and processesGuide the development, review and implementation of procedures and processes for quality management systemsMake recommendations to Senate for the development of the Quality Policy of the UniversityIdentify quality indicators and monitor the implementation of the strategy.Provide feedback for improvement.Monitoring the Internal Quality Assurance (IQA) processes and procedures within the University.Coordinate External Quality Assurance (EQA).Review and recommend to Senate standards of ethics and practice.Assess professional performance and establish remedial measuresAny other function referred to it by Senate.

The Research, Linkages and Innovation Committee

Membership

(a)Deputy Vice Chancellor (Planning Research &Innovation) - Chairperson

(b)Director, Post Graduate Studies

(c)Director, Research and Postgraduate Support

(d)Director, Science Park Incubation and Innovation

(e)Director, Privately Sponsored Students Programme

(f)Director, International and Academic Linkages

(g)Director, Open and Distance Learning

(h)One representativefrom KUSU, MMUST Branch

(i)One representative from UASU, MMUST Chapter

(j)Two Senate Representatives

(k)One graduate student representative

(l)University Librarian

(m)One representative from each School with postgraduate students

(n)Finance Officer

(o)Registrar (Planning, Research and Innovation) - Secretariat

1.1Terms of ReferenceDevelop, review and make recommendations to Senate for implementation of the following:-

(i)Policy on University research and Innovation services.

(ii)Establishment of National and International research agenda for the University.

(iii)Strategies for Promotion of student research and innovation.

(iv)Coordination of the distribution of research funds for students and staff.

(v)Toadvise Senate on exploitation of research output and patenting.

(vi)Promote proposal writing for research grants.

(vii)Policies and procedures for linkages.

(viii)Promote the publication of research findings.

The Curriculum Development and Review Committee

1.2Membership

(a)Deputy Vice Chancellor (Academic and Student Affairs) - Chairperson

(b)Director, Curriculum Review and Development - Secretariat

(c)Dean of School presenting the academic programme

(d)Chairperson of Department presenting the academic programme

(e)TwoSenate representatives

(f)Any other expert may be coopted by Senate on need basis.

(g)Director, Quality Assurance

(h)Registrar (Academic and Student Affairs)

1.3Terms of Reference

(i)Oversee the development and review of University Academic Programmes and advise Senate.

(ii)Liaise with curriculum regulatory bodies on curriculum matters and report toSenate.

(iii)Ensure involvement of stakeholders in curriculum process.

(iv)Perform any other dutyassigned by senate.

2.LIBRARY AND INFORMATION COMMUNICATION AND TECHNOLOGY COMMITTEE

2.1Membership

(a)Deputy Vice-Chancellor (Academic and Student Affairs) - Chairperson

(b)University Librarian

(c)Finance Officer

(d)Manager, ICT - Secretariat

(e)Director, SPIIC

(f)Director, Research

(g)Director, IODeL

(h)Dean of Students

(i)Director, QA

(j)Two Senate Representatives

(k)One representative from KUSU, MMUST Branch

(l)One representative from UASU, MMUST Chapter

(111)Orie representative from KUDHEIHA MMUST Chapter

(n)Two students (SEC) Representatives

2.2Terms of Reference Develop, review and recommend toSenate for implementation of the following: -

(i)Design of University information technology and network related infrastructure and services.

(ii)Policy for digital knowledge creation and dissemination for the University.

(iii)Policyand procedures for ICT based institutional level risk management.

(iv)Advice Senate on funding needs.

(v)Assist the library in addressing the information and user needs.

(vi)Establish linkages between university library with users, University community and development partners.

9.0The Research and Extension Committee

9.1Membership

(a)Deputy Vice Chancellor (Planning, Research and Innovation)

(b)Deans of Schools

(c)Director, DPGS

(d)Director, SPIIC

(e)Director, PSSP

(f)Two Senate representatives

(g)University Librarian

(h)One Student Representative

(i)One representative from KUSU, MMUST Branch

(j)One representative from UASU, MMUST Chapter

(k)Registrar (Administration)

(l)Registrar (Academic and Student Affairs)

(111) Finance Officer

(n)Public Relations Officer

(0)Registrar (Planning, Research and Innovation) - Secretariat

9.2Terms of Reference

(i)To establish and recommend to Senate the extension policy of the University.

(ii)To establish extension priorities.

(iii)To receive and approve extension proposals, including outreach activities.

(iv)To encourage activities with Schools and Departments on matters pertaining to

(v)Institutional Linkage, continuing education and extension programmes.

(vi)Promote a closer linkage of research, training and extension through staff and students' involvement in outreach programmes.

OCCUPATIONAL HEALTH, SAFETY AND ENVIRONMENTAL MANAGEMENT COMMITTEE

10.0Membership

(a)Deputy Vice-Chancellor (Administration & Finance) - Chairperson

(b)Registrar (Planning, Research and Innovations)

(c)Chief Medical Officer Head of Health Services

(d)Dean of Students

(e)Two Senate Representatives

(f)One representative each from UASU, KUSU and KUDHEIHA

(g)One Student Representative

(h)Chief Security Officer

(i)Public Health Officer

(j)Registrar Administration - Secretary

10.1Terms of Reference Develop, review and recommend toSenate for implementation policies on:-

(a)Security of the University premises

(b)Occupational Health and Safety

(c)Corporate social responsibilityof the University

(d)Environmental management

(e)Liaise with public security agencies

11.PUBLICI1Y AND MARKETING COMMITTEE

11.1Membership

(a)Deputy Vice Chancellor (Planning, Research and Innovation) -Chairman.

(b)TwoSenate Representatives

(c)One representative for each School/Directorate/Institute

(d)One representative from the Library Department.

(e)Manager, Corporate Communication and Marketing - Secretariat

(f)Director, PSSP.

(g)Manager, MMUST Enterprises

11.2Terms of Reference

(a)To organize publicity activities and report to Senate.

(b)To design, develop publicity materials and recommend their distribution to Senate.

(c)Ensure regular update of MMUST website.

12EXAMINATIONS AND TIMETABLING COMMITTEE

12.1Membership

(a)the Registrar (Academic and Student Affairs), who shall be the Chairperson;

(b)two Senate representatives;

(c)the School Examination Coordinators; and

(d)the Director, University Examination and Time Tabling - Secretary.

12.2Terms of Reference

(a)liaise with all Schools and Campuses to develop the examination and teaching timetables and advice Senate on the same;

(b)in consultation with the Space Allocation Committee, ensure efficient use of available space;

(c)advice Senate on teaching and examination space requirements; and

(d)deal with any relevant matter referred to it by the Vice Chancellor and/or the Senate.

SCHOLARSHIPS AND BURSARIES AWARD COMMITTEE

12.1Membership

(a)the Deputy Vice-Chancellor (Academic and Student Affairs), who shall be the Chairperson;

(b)the Deputy Vice Chancellor (Administration and Finance);

(c)two members of Senate appointed by the Senate;

(d)the Finance Officer;

(e)the Dean of Students;

(f)two students' representatives nominated by the Students Governing Council;

(g)the Registrar Academic and Student Affairs, who shall be the Secretary;

12.2Terms of Reference

(a)review and make recommendations to the Senate on criteria for scholarships and bursary awards;

(b)receive applications for scholarships and bursaries;

(c)process the award of scholarships and bursaries and present to Senate for approval;

(d)propose modalities for soliciting for scholarships and bursaries on behalf of the University; and

(e)deal with any relevant matter referred to it by the Vice Chancellor or Senate.

The HONORARY DEGREE AWARD COMMITTEEMembershipVice Chancellor-Chaliperson;Deputy Vice Chancellor (Academic and Student Affairs);Deputy Vice Chancellor (Administration and Finance);Deputy Vice Chancellor (Planning, Research and Innovation)Registrar Planning, Research and InnovationRegistrar AdministrationTwo Senate representatives; andRegistrar Academic and Student Affairs-Secreta1y.Terms of ReferenceReceive and consider proposals and nominations for the award of honorary degrees;Recommend to the Senate a-HG-the award of honorary degrees.Deal with any relevant matter referred to it by the Senate.Draft citation for award of Honorary Degree and present to senate for approvalThe Ethics Review CommitteeMembership Registrar Planning, Research and Innovation-Cha1iperson;Two Senate representativesA representative of each School;University Chaplain;Dean of Students;Chief Legal Officer (Head of Legal Services); andDirector, Postgraduate Studies (DPS)-Secretary.Terms of Reference

(a)recommend grant of research permits to NACOSTI;

(b)provide guidelines for conducting research projects which involve human subjects or the use of human derived material;

(c)provide schools or faculties with guidelines on how to maintain ethical standards in their research projects;

(d)counsel researchers from the University on the required ethical principles in research;

(e)create awareness on the appropriate ethical code of conduct in research;

(f)deliberate and recommend ethical approval for research projects that engage human subjects, and human derived material;

(g)ensure participants are accorded ethical protection while taking part in research;

(h)monitor and evaluate research activities which include data collection that involve human subjects, and human derived material;

(i)seek guidance from externally certified bodies on ethical issues in research, and provide advice to University on good research practice;

(j)ensure academic freedom, intellectual property rights, emotional, psychological and physical protection for researchers;

(k)prepare and submit annual report to the Senate; and

(l)consider any relevant matter referred to it by the Vice-Chancellor or the Senate.

FOURTH SCHEDULE

BOARDS AND COMMITTEES OF THE UNIVERSITY

The University shall have the following Committees whose membership and functions shall be in accordance with the government laid down regulations and procedures—

(a)the Ethics, Integrity and Anti-Corruption Committee;

(b)the University Security Committee;

(c)the Research Committee;

(d)the Graduate Studies Board;

(e)the Tender Committee;

(f)the Disposal Committee;

(g)the Procurement Committee;

(h)the Budget Committee;

(i)the Environment and Public Health Committee;

(j)the University Community Liaison Committee;

(k)the Academic Integrity Audit Committee;

(l)the Professors' Committee;

(m)the Board of Directors, which shall include all Deans and Directors in the University; and

(n)any other Committee as provided by law or as the Council may deem necessary.

FIFITH SCHEDULE

SCHOOLS AND DIRECTORATES OF THE UNIVERSITY

The following shall constitute the Schools of the University—

(a)the School of Natural Sciences;

(b)the School of Medicine;

(c)the School of Nursing, Midwifery and Paramedical Sciences;

(d)the School of Public Health, Biomedical Sciences and Technology;

(e)the School of Agriculture and veterinary Technology;

(f)the School of Engineering and Built Environment;

(g)the School of Arts and Social Sciences;

(h)the School of Computing and Informatics;

(i)the School of Education;

(j)the School of Business and Economics; and

(k)the School of Disaster Management and Humanitarian AssistanceThe following shall constitute colleges within the University—

1.College of Health Sciences;

2.the College of Science and Engineering; and

3.the College Education and Social Sciences

3.The following shall constitute the Directorates and Institutes of the University—

S. No.	DIRECTORATE	PLACEMENT
1.	The Directorate of Corporate Communication and Marketing.	Vice-Chancellor.
2.	The Directorate of Industrial & International Linkages,Partnerships and Collaborations.	Vice-Chancellor.
3.	The Directorate of Quality Assurance.	Vice-Chancellor.
4.	The Directorate of Postgraduate Studies.	Deputy Vice-Chancellor (Academic and Student Affairs).
5.	The Directorate of University Examinations and Time-Tabling.	Deputy Vice-Chancellor (Academic and Student Affairs).
6.	The Directorate of Curriculum Review and Development.	Deputy Vice-Chancellor (Academic and Student Affairs).
7.	The Directorate of Privately Sponsored Students Programmes.	Deputy Vice-Chancellor (Academic and Student Affairs).
8.	The Institute of Open, Distance and e-Learning.	Deputy Vice-Chancellor (Academic and Student Affairs).
9.	The Technical and Vocational Education and Training Institute.	Vice-Chancellor.
10.	The Directorate of MMUST Enterprises.	Deputy Vice-Chancellor (Administration and Finance).
11.	The Directorate of Performance Monitoring and Evaluation.	Deputy Vice-Chancellor (Administration and Finance).
12	The Directorate of Research.	Deputy Vice-Chancellor (Planning, Research and Innovation.
13.	The Institute of Indigenous Knowledge and Cultural Studies.	Deputy Vice-Chancellor (Planning, Research and Innovation).
14.	The Directorate of Science Park, Innovation and Incubation.	Deputy Vice-Chancellor (Planning, Research and Innovation).
15.	The Directorate of Disability, Gender and Special Cases.	Deputy Vice-Chancellor (Planning, Research and Innovation.
16.	The Directorate of Career Services.	Deputy of Vice-Chancellor (Academic and Students Affairs).

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History of this document

02 August 2024 this version

Published in Kenya Gazette 117

26 July 2024

Commenced

Note: KGS Publication Date