The Kisii University Statutes

Legal Notice 153 of 2020

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The Kisii University Statutes

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Legal Notice 153 of 2020

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Universities Act

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Legal Notice

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UNIVERSITIES ACT

THE KISII UNIVERSITY STATUTES

LEGAL NOTICE 153 OF 2020

Published in Kenya Gazette Vol. CXXII—No. 154 on 14 August 2020
Commenced on 14 August 2020

[Revised by 24th Annual Supplement (Legal Notice 221 of 2023) on 31 December 2022]

Statute I: Citation

1.These Statutes shall be cited as the Kisii University Statutes.Statute II: Interpretation

1.In these Statutes, unless the context otherwise requires—"Act" means the Universities Act (Cap. 210);"academic staff" means a member of staff of the University appointed to teach, train or do research and any other employee designated as such by the Council;"academic year" means a period of two semesters of study and examinations, not necessarily consecutive, as designated by the Senate, provided, however, that the Senate may designate different dates and different periods for any academic year;"administrative staff" means a member of staff of the University who is in Grades V to XV and who is appointed to perform duties related to general management and administration of the University;"Cabinet Secretary" means Cabinet Secretary for the time being responsible for matters related to university education;"campus" means a location within which the University units offer programmes and academic activities;"Chancellor" means the Chancellor of the University appointed under section 38 of the Act;"Charter" means the Kisii University Charter;"Chairperson of Department" means a person appointed to head a teaching department under Statute XXIX;"college" means a College established within the University pursuant to section 8 of the Charter, but does not include a Constituent College;"Constituent Department" means a Department which for administrative purposes has been designated by the Council as being constituted within a particular School for purposes of teaching, research and extension;"Constituent College" a semi-autonomous college of the University established pursuant to section 19 of the Charter;"Council" means the Council of the University established under section 19 of the Charter;"credit factor" as used in course descriptions means and signifies fifteen (15) contact hours where one (1) contact hour equals to one (1) lecture hour or two (2) hours of tutorials or three (3) hours of practical;"Dean" means a person appointed to head a School under Statute XXVIII;"external examiner" means an external examiner appointed from outside the University who though knowledgeable in the subject, has not taught or examined the candidate;"lecturer" means a member of the academic staff of the University who is, in terms of appointment, a Professor, an Associate Professor, Adjunct Professor, Senior Lecturer, Lecturer, Tutorial Fellow, Graduate Assistant, or a person who holds any other teaching or research post which the Council has recognized as a post having academic status in the University;"School" means an academic unit established under Statute XXVI within the University, headed by a Dean, comprising constituent departments, with focus on related disciplines whose function is to provide professional education, training and research;"Senate" means the Senate of the University established under section 21 of the Charter;"student" means a person validly registered by the University for the purposes of receiving instructions in a particular area of study with a view to obtaining a qualification of the University; and"support staff" means members of staff of the University who are engaged in general duties in any of the Grades 1 to IV as the Council may from time to time determine.Statute III: Members of the University

1.The members of the University shall be as defined in the Act or the Charter.

2.The Council shall, on recommendation of the University Management Board, have the powers to declare such other persons as it may deem fit to be members of the University.

3.Membership of the University shall terminate when a person designated as a member ceases to hold any of the offices or status designated under the Act, the Charter or these Statutes.Statute IV: The Chancellor

1.The Chancellor shall be appointed and shall hold office as stipulated in the Act and the Charter.

2.A person shall only be appointed as a Chancellor where one is of high moral character and integrity in accordance with Chapter Six of the Constitution of Kenya.

3.The functions of the Chancellor and tenure of office shall be in accordance with the provisions of the Act.

4.The Chancellor shall be the titular head of the University and shall, in the name of the University, confer degrees, award diplomas, certificates and other awards of the University in consultation with the Council and the Senate.

5.In exercise of the powers conferred under the Act, the Chancellor may recommend to the Cabinet Secretary a visitation of the University.

6.The Chancellor may from time to time give advice to the Council which the Chancellor considers necessary for the betterment of the University.

7.The Chancellor shall enjoy such other powers and privileges and perform other functions as may be determined by the Act.Statute V: The Vice-Chancellor

1.There shall be a Vice-Chancellor of the University who shall be appointed by the Cabinet Secretary in consultation with the Council after a competitive process conducted by the Public Service Commission.

2.A person shall be qualified for appointment under this Statute if the person is a University Professor with proven management capabilities and experience in the higher university sector.

3.The Vice-Chancellor shall be the chief executive officer of the University and shall—a) be the academic and administrative head of the University;b) have overall responsibility of the direction, organization and administration of programmes of the University; andc) have such powers and duties as may be provided under the Charter.

4.The Vice-Chancellor shall hold office for a term of five (5) years and shall be eligible for reappointment for one further term of five (5) years.

5.The Vice-Chancellor shall be responsible to the Council for maintaining and promoting efficiency and good order of the University and may in cases of emergency,take intervention measures pending the Council and Senate decision and action.

6.The Vice-Chancellor shall by virtue of his office be an ex officio member of every Committee appointed by the Council, apart from the Audit, Governance and Risk Management Committees.

7.The Vice-Chancellor shall by virtue of being the overall administrative head of the University be the accounting officer of the University.

8.The Vice-Chancellor shall be responsible for implementing policy matters, planning, and co-ordination, public relations, fundraising and general development of the University.

9.The Vice-Chancellor, acting on behalf of the Council, shall be the disciplinary authority of the University in respect to the conduct of staff and students.

10.The Vice-Chancellor shall be the Secretary to the Council.

11.The Vice-Chancellor shall be the Chairperson of—a) the Senate;b) the University Management Board;c) the Staff Shortlisting and Interview Committee, Grade V-XIII for administrative staff and Grade X-XIII for academic staff (Schedule II);d) the Staff Disciplinary Committees for both academic and administrative staff in Grades XII-XIII (Schedule II);e) the Honorary Degree Award Committee (Schedule III); andf) any other Committee assigned by the Council from time to time.

12.The Vice-Chancellor shall, by virtue of his office, be a member of every Committee appointed by the Senate unless otherwise expressly provided.

13.The Vice-Chancellor may assign or delegate any duties of his office to a Committee, a Board or to a member of staff of the University and may withdraw any such assignment or delegation at any time.

14.The Vice-Chancellor shall have such other powers and duties as may be conferred by the Council in accordance with the Charter.

15.The office of the Vice-Chancellor shall become vacant if the holder—

(a)dies in office;

(b)resigns from office by notice in writing addressed to the Cabinet Secretary and copied to the Chairperson of the Council; or

(c)is removed from office by the Cabinet Secretary on the recommendation of the Council, in which case he shall be entitled to six (6) months notice or six (6) months pay in lieu of notice.

Statute VI: The Deputy Vice-Chancellor (Academic, Research and Student Affairs)

1.The Deputy Vice-Chancellor (Academic, Research and Student Affairs) shall be appointed by the Cabinet Secretary in consultation with the Council after a competitive process conducted by the Public Service Commission.

2.A person shall be qualified for appointment under this Statute if the person is—a) a University Professor; orb) an Associate Professor with proven management capabilities and experience in the university sector.

3.The Deputy Vice-Chancellor (Academic, Research and Student Affairs) shall hold office for a term of five (5) years and shall be eligible for reappointment for one further term of five (5) years.

4.The terms and conditions of appointment of the Deputy Vice-Chancellor(Academic, Research and Student Affairs) shall be determined by the Council.

5.The Deputy Vice-Chancellor (Academic, Research and Student Affairs) shall be the head of the Academic, Research and Student Affairs Division of the University, and shall have the following functions—a) Formulating and providing policy guidelines on planning, development and management of academic programmes;b) preparing of curricula and syllabi and rules and regulations governing the implementation of academic programmes;c) formulating of guidelines for the effective management, implementation and evaluation of academic programmes;d) coordinating of both continuous assessment and final examinations;e) guiding the Chairpersons of Departments, the Deans of Schools and the Directors of Campuses on the running of academic programmes;f) overseeing the administration of the student welfare services;g) working closely with the Deputy Vice-Chancellor (Administration, Planning and Finance) on staff development, training, research and extension programmes;h) coordinating of library services; andi) guiding the University in research, extension, linkages, innovation and resource mobilisation initiatives.

6.The Deputy Vice-Chancellor (Academic, Research and Student Affairs) shall be the Chairperson of the following—a) the Deans Committee;b) the Board for Academic Quality Assurance;c) the Board for Research, Extension and Innovation;d) the Students' Welfare Management Board;e) the Students' Disciplinary Committee;f) the Library, Publishing and Printing Committee;g) the Scholarships and Bursaries Award Committee;h) the Examinations and Timetabling Committee;i) the Staff Disciplinary Committee for academic staff in grades X-XI (Schedule II; andj) any other Committee or Board that may be assigned by the Vice-Chancellor.

7.The Deputy Vice-Chancellor (Academic, Research and Student Affairs) shall—a) be the Secretary to the Senate; andb) be responsible for—i) managing of academic facilities and programmes; andii) preparing, implementing and reviewing of the Academic Quality Assurance and e-learning policies.

8.The Deputy Vice-Chancellor (Academic, Research and Student Affairs) shall be responsible to the Vice-Chancellor and have such other duties as may be assigned or delegated by the Vice-Chancellor in accordance with these Statutes.

9.The office of the Deputy Vice-Chancellor (Academic, Research and Student Affairs) shall become vacant if the holder—

(a)dies in office;

(b)resigns by notice in writing addressed to the Cabinet Secretary and copied to the Chairperson of the Council and the Secretary of the Council; or

(c)is removed from office by the Cabinet Secretary on the recommendation of the Council, in which case he shall be entitled to six months notice or six months pay in lieu of notice.

Statute VII: The Deputy Vice-Chancellor (Administration, Planning and Finance)

1.The Deputy Vice-Chancellor (Administration, Planning and Finance) shall be appointed by the Cabinet Secretary in consultation with the Council after a competitive process conducted by the Public Service Commission.

3.The Deputy Vice-Chancellor (Administration, Planning and Finance) shall hold office for a term of five (5) years and shall be eligible for re-appointment for one further term of five (5) years.

4.The terms and conditions of appointment of Deputy Vice-Chancellor(Administration, Planning and Finance) shall be determined by the Council.

5.The Deputy Vice-Chancellor (Administration, Planning and Finance) shall be the head of the Administration, Planning and Finance Division of the University, and shall have the following functions—a) human resource management, development and staff welfare;b) financial and assets management;c) planning and development;d) Information and Communication Technology services;e) management of medical services; andf) central services (maintenance, transport, farm, catering and accommodation).

6.The Deputy Vice-Chancellor (Administration, Planning and Finance) shall be the Chairperson of the following—a) the Information and Communication Technology Committee;b) the Budget and Resource Allocation Committee;c) the Staff Recruitment, Appraisal, Training and Promotion Committee;d) the Space Allocation Committee;e) the Staff Disciplinary Committee (for non-teaching staff — Schedule II)f) the Staff Training and Human Resource Management Committee (Schedule II);g) the Shortlisting and Interview Committee for support staff, grade I-IV (Schedule II);h) the Staff Disciplinary Committee for the administrative staff, Grade I-X (Schedule II); andi) any other Committee or Board that may be assigned by the Vice-Chancellor.

7.The Deputy Vice-Chancellor (Administration, Planning and Finance) shall be the Secretary to the University Management Board.

8.The Deputy Vice-Chancellor (Administration, Planning and Finance) shall be responsible to the Vice-Chancellor and shall perform such other duties as may be assigned or delegated by the Vice-Chancellor in accordance with Statute VI (14).

9.The office of the Vice-Chancellor (Administration, Planning and Finance) shall become vacant if the holder—

(a)dies in office;

(b)resigns by notice in writing addressed to the Cabinet Secretary and copied to the Chairperson of the Council and the secretary of the Council; or

(c)is removed from office by the Cabinet Secretary on the recommendation of the Council, in which case he shall be entitled to six months notice or six months pay in lieu of notice.

Statute VIII: The Principal of a College

1.The Principal of a College shall be appointed competitively by the Council.

2.A person shall be qualified for appointment as the Principal of a College where such person is—a) a University Professor; orb) an Associate Professor with proven management capabilities and experience.

3.The Principal of a College shall hold office for a term of five (5) years and shall be eligible for reappointment for one further term of five (5) years.

4.The Principal of a College shall be the academic and administrative head of the College and as such, shall be responsible to the Vice-Chancellor for maintaining and promoting the efficient management of the College or Campus in collaboration with the respective Deputy Vice-Chancellors.

5.The Principal of a College shall by virtue of office be an ex officio member of every School Board within the College unless otherwise expressly provided.

6.The terms and conditions of appointment of Principal of a College shall be determined by the Council.

7.The Principal of a College shall have such other duties as may be assigned or delegated by the Vice-Chancellor in accordance with Statute V (13).

8.The office of the Principal of a College becomes vacant if the holder—

(a)dies in office;

(b)resigns by notice in writing addressed to the Chairperson of the Council and copied to the secretary of the Council; or

(c)is removed from office by the Council on the recommendation of the Vice-Chancellor, in which case he shall be entitled to six months notice or six months pay in lieu of notice.

Statute IX: The Deputy Principal of a College

1.The Deputy Principal of a college shall be appointed competitively by the Council.

2.A person shall be qualified for appointment as the Deputy Principal of a college where such person is—a) a University Professor; orb) an Associate Professor with proven management capabilities and experience.

3.The Deputy Principal of a college shall hold office for a term of five (5) years and shall be eligible for re-appointment for one further term of five (5) years.

4.The terms and conditions of appointment of a Deputy Principal of a College shall be determined by the Council.

5.The office of the Deputy Principal of a college shall become vacant if the holder—

(a)dies in office;

(b)resigns by giving a six months notice addressed to the Chairperson of the Council and copied the Secretary of the Council; or

(c)is removed from office by the Council on the recommendation of the Vice-Chancellor in which case he shall be entitled to a six months pay in lieu of notice.

Statute X: Directors of Campuses

1.There shall be a Director for each Campus, appointed by the Vice-Chancellor in consultation with the University Management Board through a competitive internal process.

2.A person shall be qualified for appointment under this Statute if the person is-a) a full-time academic staff; andb) of the rank of Senior Lecturer and above.

3.The Campus Director shall be responsible to the Vice-Chancellor for maintaining and promoting the efficient management of the Campus but shall report to respective Deputy Vice-Chancellors on operational matters pertaining to the day-to-day running of the campus.

4.The Campus Director shall hold office for a period of three (3) years and shall be eligible for reappointment for one further term.

5.Where a person previously served but has already ceased to be the Director, that person shall not become eligible for reappointment until six (6) years have elapsed since ceasing to be Director.

6.The Vice-Chancellor may assign such other duties to a Director as the Vice-Chancellor may determine from time to time.

7.Where the Director of a Campus is unable to perform the functions of his office, the Vice-Chancellor shall, in consultation with the University Management Board, appoint a suitably qualified person to serve as the acting Campus Director, provided that the Acting Director shall not hold office for longer than ninety(90) days.Statute XI: Registrars

1.There shall be Registrars who shall be designated as follows—a) the Registrar (Administration, Human Resource and Central Services);b) the Registrar (Academic Affairs);c) the Registrar (Research, Extension, Innovation and Resource Mobilisation); ord) any other designation as the Council may determine from time to time.

2.The Registrar (Administration, Human Resource and Central Services) shall be responsible for—a) working in partnership with academic and administrative units of the University in identification, recruitment, training, performance management of staff;b) the implementation and application of the University's human resource development and management policies and strategy;c) the implementation, application and review of the University's policies on employment and employee relations;d) overseeing the following operations in the University in coordination with its Schools, Campuses and departments—

(i)selection and recruitment of employees;

(ii)induction and orientation of new employees, training and development of employees;

(iii)remuneration and employees' terms of service;

(iv)managing employee benefits;

(v)performance management

(vi)employee relations and welfare;

(vii)management of leave and employee records;

(viii)discipline of employees; and

(ix)payroll management;

e) ensuring adherence to University rules and regulations;f) enforcement of University policies on human resource;g) coordinating management and provision of central services that include accommodation, estates, farm, transport and catering;h) safe custody of administrative University records; andi) undertaking such other responsibilities as shall be assigned by the Deputy Vice-Chancellor (Administration, Planning and Finance).

3.The Registrar (Academic Affairs) shall be responsible for—a) overseeing the promulgation, consistent application and compliance with policies relating to—

(i)development, review and delivery of curricula;

(ii)admission and enrolment of students;

(iii)course requirements;

(iv)teaching and learning;

(v)academic staff development;

(vi)examinations;

(vii)quality assurance;

(viii)student discipline and grievances;

(ix)setting of tuition fees;

(x)student financial aid;

(xi)students' record management; and

(xii)all other matters concerning administration of academic services.

b) the safe custody and stewardship of student academic records, and coordination services in the areas relating to course information, new semester registrations, the University calendar, academic timetabling and course scheduling, student progression, certification of enrolment and degrees awarded, administration of examinations, and protection and the release of academic transcripts and degree or diploma certificates;c) the communication of policy matters and important decisions made by the Council and the Senate to all students and academic staff, as may be appropriate, and the publication of the Academic Calendar and Academic Almanac and communication thereof to students and staff;d) preparation, implementation and review of the respective department's strategic plan and annual work plan;e) conducting annual appraisal of members of staff in the department;f) preparing the department's annual budget and procurement plan; andg) undertaking such other responsibilities as shall be assigned by the Deputy Vice-Chancellor (Academic, Research and Student Affairs).

4.The Registrar (Research, Extension, Innovation and Resource Mobilisation) shall be responsible for—a) setting policies to shape the University's research, extension, innovation, resource mobilisation and linkages agenda;b) facilitating the transfer of the University's innovations into the public domain while protecting the University's intellectual property rights and interests;c) overseeing preparation and implementation of University resource mobilisation policy;d) the promotion and implementation of policies and strategies on sponsored research and the coordination of research, linkages and innovation activities in the University including—i) research management and support;ii) communication and publication of research findings by University's scholars;iii) research ethics management; technology transfer and innovation;iv) commercialisation and entrepreneurship of research; andv) fundraising for research from industry and other external organizations;e) safe custody and stewardship of the University's research repository and ensuring that e-Research and learning repository is created, and maintained in the Library, and is kept up to date;f) ensuring that operational research management plans are prepared and submitted for review by the Research and Innovation Board;g) ensuring that strategic plans for research in the University are prepared and submitted for review by the Research and Innovation Board;h) the preparation of annual research budgets and submits them for review by the Research and Innovation Board;i) developing and applying metrics for measuring research performance by individuals, Schools and the University as a whole;j) ensuring that applications for internal research grants are processed in a timely manner and presented for review and evaluation, and award of grants to successful applicants by the Research and Innovation Board, in accordance with approved procedures and policies;k) ensuring that annual research reports are prepared and submitted to the Council in a timely manner;l) providing advice on funding opportunities, preparation and processing of grant applications and negotiation of research contracts;m) providing advice and support in the protection and development of intellectual property arising out of the University's research and innovation activities;n) continually reviewing the University regulations on research policies, resources and services to ensure that they reflect the changing needs of the University and its sponsors and submit proposals to the Board of Research and Innovation;o) serving as the Secretary of the University's Board of Research and Innovation;p) coordinating all research, extension, resource mobilization and linkages in the University;q) preparing and implementing and review the department's strategic plan and annual work plan;r) conducting annual appraisal of members of staff in the department;s) preparing the department's annual budget and procurement plan; andt) undertaking such other responsibilities as shall be assigned by the Deputy Vice-Chancellor (Academic, Research and Student Affairs).

5.Registrars shall be appointed by the Council through a competitive recruitment process and shall be responsible to their respective Deputy Vice-Chancellors.

6.Registrars shall hold office in accordance with the University Terms and Conditions of Service.

7.The office of a Registrar shall become vacant if the holder—

(a)dies in office;

(b)resigns from office by notice in writing addressed to the Chairperson of the Council; or

(c)is removed from office by the Council on the recommendation of the Vice- Chancellor, in which case the holder shall be entitled to six (6) months' notice or six (6) months pay in lieu of notice.

Statute XII: The University Librarian

1.The University Librarian shall be appointed by the Council through a competitive process.

2.A person appointed as the University Librarian shall hold office in accordance with the University Terms and Conditions of Service.

3.The University Librarian shall be responsible to the Deputy Vice-Chancellor (Academic, Research and Student Affairs) for the organization and operation of the Library services of the University.

4.The University Librarian shall be responsible for—a) the day-to-day running of the University Library including overseeing the acquisition, processing and circulation of library materials;b) library planning and budgeting including planning the growth of library resources, preparing the annual library budget and planning and implementing library staff training in conjunction with the Registrar (Administration, Human Resource and Central Services);c) identifying, developing and implementing the Information and Communication Technology policy in the library in conjunction with the Director of Information and Communication Technology;d) developing and administering library user Education programmes for members of staff and students;e) promoting cooperation with other Libraries and Information Resource Centres and facilitating inter-library loans and the exchange of information;f) setting technical standards for all library services within the University;g) preparing, implementing and reviewing of the department's strategic plan and annual work plan;h) coordinating and managing the operations of the University Printing Press to ensure optimal service delivery;i) conducting annual appraisal of members of staff in the department; andj) preparing the department's annual budget and procurement plan.

5.The University Librarian shall ensure that all approved academic programmes of the University are well catered for in terms of books, journals, e-learning resources and other resource materials and equipment, and shall in addition hereto strive to develop the library into a viable repository of current academic materials and other reading materials of scholarly value.

6.The University Librarian shall perform other tasks that may be delegated to the University Librarian by the Deputy Vice-Chancellor (Academic, Research and Student Affairs) in as much as such tasks relate to library services and the management of information resources in the University.

7.The office of the University Librarian shall become vacant where the holder—

(a)dies in office;

(b)resigns from office by notice addressed to the Council; or

(c)is removed from office by the Council on the recommendation of the Vice-Chancellor, in which case the holder shall be entitled to six months notice or six months pay in lieu of notice.

Statute XIII: The Dean of Students

1.The Dean of Students shall be appointed through a competitive recruitment process by the Council.

2.A person appointed as the Dean of Students shall hold office in accordance with the University Terms and Conditions of Service.

3.The Dean of Students shall be responsible to Deputy Vice-Chancellor (Academic, Research and Student Affairs) and shall exercise such powers and perform such duties in respect to the students' welfare and activities, including—a) planning and directing University activities related to student services and campus life to ensure conducive atmosphere for study;b) planning and directing incoming students' orientation programme to ensure smooth settling to residential life, study and university life in general;c) coordinating and supervising of student activities and programmes in the University and its campuses in liaison with the Campus Directors, Heads or Chairpersons of Departments and Students' Council;d) coordinating matters concerning students' welfare services;e) in liaison with relevant departments of the University, coordinating matters concerning students' conduct and discipline and advise the Deputy Vice-Chancellor (Academic, Research and Student Affairs);f) ensuring that a healthy interpersonal relationship exists among the students and that an atmosphere conducive to study is maintained;g) coordinating students' counselling and psychological services in liaison with the University counsellors;h) promoting mentorship, spiritual nourishment, sports and recreation, job placement, and students' welfare organizations;i) preparing the department's annual budget and procurement plan;j) advising the Students' Association in matters concerning its functions and regulate expenditure of its finances;k) coordinating the work study programme;l) administering the Students' Organization elections and to overseeing a smooth transition from one outgoing Students' Council to the new one;m) arranging in conjunction with the students' organization various types of entertainment for students and coordinating all other cultural activities and co-curricular activities;n) supervising and coordinating all students' publications and newspapers, and maintaining a communication link between the University Management Board and the students through their organization;o) keeping all Students' Organization equipment and the relevant respective records in safe custody;p) overseeing the management of Students' Centre facilities;q) preparing, implementing and reviewing of the department's strategic plan and annual work plan;r) serving as the Secretary to Students' Welfare Management Board;s) conducting annual appraisal of members of staff in the department; andt) performing such other official duties as may be assigned by the Deputy Vice-Chancellor (Academic, Research and Student Affairs).

4.The office of the Dean of Students shall become vacant where the holder—

(a)dies in office;

(b)resigns from office by notice in writing addressed to the Chairperson of the Council and copied to the Secretary of the Council; or

(c)is removed from office by the Council on the recommendation of the Vice-Chancellor, in which case the holder shall be entitled to six months notice or six months pay in lieu of notice.

Statute XIV: The Finance Officer

1.The Finance Officer shall be appointed through a competitive recruitment process by the Council.

2.A person appointed as the Finance Officer shall hold office in accordance with the University Terms and Conditions of Service.

3.The Finance Officer shall be responsible to the Deputy Vice-Chancellor (Administration, Planning and Finance).

4.The Finance Officer shall be responsible for—a) advising the University Management Board and the Council on financial matters;b) administering and monitoring of the financial system in order to ensure that the University finances are maintained in an accurate and timely manner as well as developing and managing reliable cash flow projection process;c) coordinating and implementing of all financial policies and procedures in the University;d) ensuring adherence to the International Financial reporting standards and maintenance of effective accounting systems in the University in line with the generally accepted accounting principles;e) liaising with National Government and other agencies on all University financial matters;f) ensuring the appropriate financial reporting systems, accounting systems and internal control mechanisms are in place to enable effective financial management of the business in line with statutory, regulatory, IFRS and internal University requirements;g) formulating and implementing of the departmental strategic plan;h) preparing the University budget and submitting it to the University Management Board and the University Council;i) submitting of the University end year financial statements and accounts to the University Council and Kenya National Audit Office;j) coordinating, preparing and reconciling of monthly bank statements reports;k) serving as the Secretary to the Budget and Resource Allocation Committee;l) overseeing computation of employees' salaries, statutory and any other deductions and contributions and remit the same to statutory bodies;m) preparing, implementing and reviewing of the department's strategic plan and annual work plan;n) conducting annual appraisal of members of staff in the department;o) preparing the department's annual budget and procurement plan; andp) performing such other official duties and responsibilities as may be assigned by the Deputy Vice-Chancellor (Administration, Planning and Finance).

5.The office of the Finance Officer shall become vacant if the holder—

(a)dies in office;

(b)resigns from office by notice in writing addressed to the Chairperson of the Council and copied to the Secretary of the Council; or

(c)is removed from office on the recommendation of the Vice-Chancellor. In which case the holder shall be entitled to six (6) months notice or six (6) months pay in lieu of notice.

Statute XV: The Chief Procurement Officer

1.The Chief Procurement Officer shall be appointed through a competitive recruitment process by the Council.

2.A person appointed as the Chief Procurement Officer shall hold office in accordance with the University Terms and Conditions of Service.

3.The Chief Procurement Officer shall hold a senior management position at the level of the Registrars and the Finance Officer.

4.The Chief Procurement Officer shall be responsible to the Vice-Chancellor.

5.The Chief Procurement Officer shall be responsible for—a) coordinating the development and implementation of policies, procedures, systems, structures and frameworks for all procurement related activities to deliver best practice procurement and contract management solutions to the University;b) overseeing adherence to contractual agreements, recommending amendments and advising vendors and requisitioners on contractual rights and obligations as well as coordinating all phases of negotiation of disputes arising from contacts;c) overseeing the preparation and distribution of invitations to tender and manage and conduct all aspects of the tender exercise;d) establishing and maintaining work programs and time frames for processing requests in accordance with the procurement manual;e) providing expert authoritative advice to key University stakeholders on all aspects of procurement strategy and practice to inform business planning and action, encourage innovative approaches and enhance value through improved procurement efficiency and outcomes;f) consolidating the annual procurement plan for the University based on departmental procurement estimates so as to offer input in development of the University's budget;g) overseeing the development and implementation of internal procurement policies for use in directing procurement activities in the University;h) participating as well as overseeing the development of long term and short term sourcing strategies for the University to enable attraction and retention of reliable suppliers;i) establishing and leading University-wide procurement governance and risk management framework to monitor, manage and drive procurement performance, ensuring compliance with relevant legislations and policies, and managing risks related to procurement;j) preparing, implementing and reviewing of the department's strategic plan and annual work plan;k) conducting annual appraisal of members of staff in the department;l) preparing the department's annual budget and procurement plan; andm) performing other duties and responsibilities assigned by the Vice-Chancellor.

6.The office of the Chief Procurement officer shall become vacant where the holder of the office—

(a)dies in office;

(b)resigns from office by notice in writing addressed to the Chairperson of the Council and copied to the Secretary of the Council; or

(c)is removed from office by the Council on the recommendation of the Vice-Chancellor, in which case the holder shall be entitled to six months notice or six months pay in lieu of notice.

Statute XVI: The Chief Internal Auditor

1.The Chief Internal Auditor shall be appointed through a competitive recruitment process by the Council.

2.A person appointed as the Chief Internal Auditor shall hold in accordance with the University terms and conditions of service.

3.The Chief Internal Auditor shall hold a senior management position at the level of Registrars and Finance Officer.

4.The Chief Internal Auditor shall be administratively responsible to the Vice-Chancellor and functionally answerable to the Council and shall also perform such official duties as may be delegated or assigned to him by the Council or Vice-Chancellor.

5.The Chief Internal Auditor shall be responsible for—a) developing and implementing annual risk based internal audit plan that outlines the activities to be undertaken by the Internal Audit department;b) leading the Internal Audit Department as per the Approved Internal Audit Charter and Internal Audit Plan, regulatory guidelines and the Institute of Internal Auditors' Guidelines and Standards;c) carry out independent assessments of the University's systems of internal control and advise the management and Board on their appropriateness and effectiveness;d) determining the level of compliance with internal policies, procedures, statutory and regulatory requirements;e) preparing and present timely audit reports to the Audit, Governance and Risk Committee of the Council;f) conducting post audit reviews to assess the implementation of recommendations outlined in both external and internal audit reports;g) liaising with the external auditors on the both interim and final audits and agreeing with the respective departments the action plans required, guide and support the departments in the necessary preparation;h) preparing, implementing and reviewing of the department's strategic plan and annual work plan;i) preparing the department's annual budget and procurement plan; andj) conducting annual appraisal of members of staff in the department.

6.The Chief Internal Auditor shall be the Secretary to the University Council Committee on Audit, Governance and Risk Management.

7.The office of the Chief Internal Auditor shall become vacant if the holder—

(a)dies in office;

(b)resigns from office by notice in writing addressed to the Chairperson of the Council; or

(c)is removed from office by the Council on the recommendation of the Vice-Chancellor, in which case he is entitled to six months' notice or six months' pay in lieu of notice.

Statute XVII: The Chief Medical Officer

1.The Chief Medical Officer shall be appointed through a competitive recruitment process by the Council.

2.A person appointed as the Chief Medical Officer shall hold office in accordance with the University terms and conditions of service.

3.The Chief Medical Officer shall be responsible to the Deputy Vice-Chancellor(Administration, Planning and Finance).

4.The Chief Medical Officer shall be responsible for—a) ensuring the smooth delivery of health care to the employees of the University and their families;a) providing health education and control measures for preventable diseases and injuries;b) providing formal and informal training to other health personnel in the Medical Department;c) leading and actively participating in the care coordination program including—

(i)monitoring of the appropriateness of consultations;

(ii)diagnosing procedures;

(iii)utilization of resources; and

(iv)leading all initiatives that concerns involving patient safety, quality, infection control and risk management, patient service, ethics;

d) diagnosing, caring and treating of diseases;e) performing medical and surgical procedures;f) preparing and responding to emergencies and disasters;g) participating in management of medicines, medical instruments and equipment;h) providing health education, maintaining medical records, health information and data;i) counselling patients and their relatives on diagnoses and bereavement;j) preparing, implementing and reviewing of the department's strategic plan and annual work plan;k) preparing the department's annual budget and procurement plan;l) conducting annual appraisal of members of staff in the department; andm) performing other official duties and responsibilities assigned by the Deputy Vice-Chancellor (Administration, Planning and Finance).

5.The office of the Chief Medical Officer shall become vacant if the holder—

(a)dies in office;

(b)resigns from office by notice in writing addressed to the Chairperson of the Council: or

(c)is removed from office by the Council on the recommendation of the Vice-Chancellor, in which case he shall be entitled to six months' notice or six months' pay in lieu of notice.

Statute XVIII: The Chief Planning Officer

1.The Chief Planning Officer shall be appointed through a competitive recruitment process by the Council.

2.A person appointed as the Chief Planning Officer shall hold office in accordance with the University terms and conditions of service.

3.The Chief Planning Officer shall hold a senior management position at the level of Registrar and Finance Officer.

4.The Chief Planning Officer shall be responsible to the Deputy Vice-Chancellor (Administration, Planning and Finance).

5.The Chief Planning Officer shall be responsible for—a) overseeing preparation, implementation and review of the University Strategic Plan towards attaining the vision of the University;b) preparing and presenting to the University Management Board and the Council progress reports on the status implementation of the University's Annual Work Plan and Strategic Plan;c) working closely with schools, departments and campuses to provide support for the development and monitoring of their strategic plans;d) preparing and presenting quarterly performance contract progress reports for approval to the University Management Board and Council;e) overseeing preparation, implementation and review of the proposals in the University Physical Development Master Plan;f) monitoring and preparing progress reports on implementation of the University's capital development projects;g) facilitating preparation and implementation of the University's ISO Quality Management Systems and related international certifications;h) coordinating preparation, implementation and review of all policies of the University, including being custodian of all University policies;i) initiating preparation of proposals on infrastructure development and planning in the University in reference to the University Physical Development Master Plan;j) coordinating preparation, implementation and evaluation of annual performance contracts in all divisions and campuses of the University, including cascading of performance contracts to all administrative and academic units of the University;k) liaising with the Finance Officer to ensure that the University's budget is linked with the University's Strategic Plan;l) preparing, implementing and reviewing of the department's strategic plan and annual work plan;m) preparing the department's annual budget and procurement plan;n) conducting annual appraisal of members of staff in the department; ando) performing such other duties and responsibilities assigned by the Deputy Vice-Chancellor (Administration, Planning and Finance).

6.The office of the Chief Planning Officer shall become vacant if the holder—

(a)dies in office;

(b)resigns from office by notice in writing to the Chairperson of the Council; or

(c)is removed from the office by the Council on the recommendation the Vice-Chancellor, in which case he is entitled to six months of notice or six months pay in lieu of notice.

Statute XIX: The Chief Legal Officer

1.The Chief Legal Officer shall be appointed through a competitive recruitment process by the Council.

2.A person appointed as the Chief Legal Officer shall hold office in accordance with the University Terms and Conditions of Service.

3.The Chief Legal Officer shall be responsible to the Vice-Chancellor.

4.The duties of the Chief Legal Officer shall include—a) providing and handling of all legal matters of the University, in addition to managing the associated legal costs;b) protecting the University from possible litigation by offering legal counsel to the University Management Board, the Council and staff;c) preparing briefs and documents to be used as evidence in Courts;d) preparing updates for the University Management Board and the Council in relation to the reviews and interpretation of the University Statutes;e) crafting of charges for staff and students violating the regulations governing the conduct and discipline of staff and students;f) exercising due diligence and research to ensure the University complies with applicable law;g) formulating and guiding the preparation of documents such as Memoranda of Understanding and Collaboration agreements;h) preparing general Contracts and Agreements that bind the University to ensure they are not ambiguous;i) attending courts and ensuring that witnesses attend court sessions when called upon to do so and briefing the University Management Board on the development of litigations;j) formulation of statutes and policies that govern the conduct and discipline of staff and students from time to time;k) preparation of staff and students' indemnities;l) ensuring that the University adheres to the laid down procedures and regulations in employees matters, disciplinary measures and any other matter which has legal implications;m) preparing, implementing and reviewing of the department's strategic plan and annual work plan;n) preparing the department's annual budget and procurement plan;o) conducting annual appraisal of members of staff in the department; andp) performing such other official duties assigned by the Vice-Chancellor.Statute XX: The Council

1.The membership, powers and functions of the Council shall be as prescribed in the Charter and the Act, provided that the Act shall take precedence over the Charter.

2.Unless the Council otherwise determines, a meeting of the Council shall be held at least four (4) times in a calendar year at such time and place within Kenya as the Chairperson may appoint.

3.At all meetings of the Council, a quorum shall be two thirds of the membership.

4.Decisions of the Council shall be by a simple majority vote of those present and voting, provided that where there is an equality of votes, the Chairperson shall have a casting vote.

5.The Chairperson may at any time call a meeting of the Council, and shall call a meeting within twenty-eight (28) days of receiving a request for the purpose signed by at least one-half (1/2) of the membership of the Council .

6.In the absence of the Chairperson, the members present and constituting a quorum shall elect a person from among themselves to preside at the meeting of the Council.

7.The Council may, subject to such limitation as it may deem fit, delegate any of its powers or duties to its Committees it may deem fit,

8.(1) The following are the Committees of the Council—

(a)the Human Resources and Appointments Committee;

(b)the Audit, Governance, Risk Management Committee;

(c)the Planning, Finance, Building, Development and General Purposes Committee; and

(d)the Academic, Research, Extension, Collaboration and Sealing Committee.

(2)The terms of reference of the Committee are as set out in Schedule I.

9.The Council may set up any other Committee as it deems fit.

10.Unless the Council otherwise determines, a quorum of any Committee of the Council shall be the nearest whole number above half the membership of the Committee.

11.The Council shall nominate the Chairperson of each such Committee, provided that in the absence of such Chairperson, the members present and constituting a quorum may elect a person from among themselves to preside over the meeting.

12.The Vice-Chancellor shall be the Secretary to all the Committees of the Council, apart from the Audit, Governance and Risk Management Committee where the Chief Internal Auditor shall be the Secretary.

13.The Council shall cause minutes of its proceedings to be kept by the Secretary and, such minutes shall be confirmed subject to any necessary amendment, at a subsequent meeting.

14.Subject to the provisions of Charter, the Council shall have power to regulate by such means as it may deem fit its own procedures or that of any of its Committees.Statute XXI: The Senate

1.There shall be a Senate of the University whose membership shall consist of the following—a) the Vice-Chancellor, who shall be the chairperson;b) the Deputy Vice-Chancellors;c) the Principals of each Constituent College;d) the Principals of each College within the University;e) the Registrars;f) the Finance Officer;g) the Campus Directors;h) the Chief Legal Officer;i) the Deans of Schools;j) the Heads of Academic units;k) the Chairpersons of Departments:l) the full Professors of the University;m) one representative of each board of the Schools;n) two members elected by the Academic Board or equivalent body (if any) of each Constituent College from among the members of such board or body;o) the University Librarian;p) one representative of each of the College and Campus Academic Boards appointed by the respective boards from amongst its members;q) one representative of each of the School Academic Boards appointed by the respective boards from amongst its members;r) the Dean of Students;s) the Director of Information and Communication Technology;t) the Director of e-Learning;u) the Director Board of Postgraduate Studies;v) two members elected by the Students' Association, who shall not be entitled to attend deliberations of the Senate on matters which are considered by the Chairperson of the Senate to relate to examinations, grades and such other issues that may pose a conflict of interest; andw) such other member as the Senate may determine.

2.The Deputy Vice-Chancellor (Academic, Research and Student Affairs) shall be the Secretary to the Senate.

3.The Senate shall have the following functions, powers and duties—a) recommending to the Council the establishment and abolition of Campuses;b) promoting of e-learning in the University;c) setting the dates of the academic year and determine the schedule of academic programmes within the academic year;d) approving all syllabi and curricula of the University;e) making regulations governing methods of assessing and examining the academic performance of students;f) evaluating academic records of applicants for both undergraduate and postgraduate programmes for purposes of admission into the University;g) regulating the conduct of examinations;h) appointing internal and external examiners;i) approving the examination results;j) subject to the provisions of the Act, approving the award of degrees including the award of honorary degrees and other academic distinctions;k) determining which qualifications or credits from other Universities or institutions shall be acceptable as equivalent to particular qualifications of the University;l) determining the procedure to be followed in the conferment of degrees and other awards;m) determining the design of academic dress and prescribe its use;n) evaluating research, teaching, staffing and general work of academic bodies or sections of the University and if it so wishes to report and make recommendations thereon to the Council;o) promoting and administering the extra-mural, external and extension work of the University;p) promoting research, extension, e-learning and innovation work in the University;q) promoting co-operation and linkages with other institutions of higher learning and industry;r) making regulations governing the award of fellowships, scholarships, bursaries, prizes and other awards;s) developing, implementing and promoting quality assurance systems and structures in all University academic operations;t) promoting the welfare of students and staff in the University;u) proposing regulations and procedures for the discipline of students;v) discontinuing a student from a programme of study on academic and non-academic grounds;w) receiving proposals from various Boards and Schools, Centres, and consider their recommendations and make appropriate decision;x) reviewing the Statutes from time to time and present recommendations thereon to the Council provided that all Statutes shall be reviewed at least once every five years;y) recommending to the Cabinet Secretary responsible for university education persons to be considered as Chancellor;z) cancelling or withdrawing of degrees or other awards if the degree or award has been fraudulently obtained; andaa) determining general policy matters relating to the library, laboratory facilities, teaching aids, workshops and such other academic services which are in its view necessary for the furtherance of the academic objectives of the University.

4.The Council shall only initiate any action in respect of sub-section three (3) above, upon receipt of a report or proposal thereunder from the Senate, and shall not reject any such report, or amend any regulations as proposed without further reference to the Senate.

5.The Senate shall exercise such other powers as may be conferred to it by the Act or by the rules and regulations, and to do such other functions as the Council may authorize.

6.Unless the Senate otherwise determines, regular meetings of the Senate shall be held at least once every three (3) months at such time and place within Kenya as the Chairperson of Senate may appoint.

7.The Chairperson of Senate shall call a meeting within ten (10) days of receiving a request for that purpose signed by not less than thirty percent (30%) of the members of the Senate.

8.In the absence of the Chairperson of the Senate, any of the Deputy Vice-Chancellors may preside over the meetings of the Senate.

9.In absence of the Deputy Vice-Chancellors as set out in paragraph 8, the members present and constituting a quorum shall elect a person from among themselves to preside over the meeting.

10.The Registrar (Academic Affairs) shall act as the Secretary to the Senate if the Chairperson of the Senate or the Deputy Vice-Chancellor (Academic, Research and Student Affairs) are absent.

11.At any meeting of the Senate, a quorum shall be the nearest whole number above half the membership.

12.The decision of the meeting of the Senate shall be carried by a majority of the members present and voting, and in the case of an equality of votes, the Chairperson or person presiding shall have a casting vote.

13.Subject to such limitation as it may deem fit, the Senate may delegate any of its powers or duties to any of its Committees referred to in paragraph 14 (1), and may empower any such Committee to act jointly with any other Committee appointed by the Council.

14.(1) The Committees of the Senate are the following—a) the Deans Committee;b) the Library, Publishing and Printing Committee;c) the Students' Disciplinary Committee;d) the Examinations and Timetabling Committee;e) the Graduation and Ceremonies Committee;f) the Scholarships and Bursaries Award Committee;g) the Honorary Degree Award Committee;h) the Ethics Review Committee; andix) the e- Learning Committee.

(2)Schedule III shall apply with respect the membership and terms of service of the Committees.

15.The Senate may set up any other Committees as it deems fit.

16.Subject to the provisions of this Statute, the Senate shall have power to regulate its own procedures and those of its Committees by such means as it deems fit.

17.The Senate may, at its own discretion, invite other scholars to attend its meetings in an advisory capacity, provided that, persons so invited shall neither acquire rights of membership to the Senate, nor have any voting rights.Statute XXII: The University Management Board

1.There shall be a University Management Board which shall consist of—a) the Vice-Chancellor, who shall be the Chairperson;b) the Deputy Vice-Chancellors;c) the Principals of Colleges within the University;d) the Registrars;e) the Finance Officer; andf) such other member of senior management as the Council may determine.

2.The Deputy Vice-Chancellor (Administration, Planning and Finance) shall be the Secretary to the University Management Board.

3.The Chairperson of the University Management Board may invite other officers of the University to attend the University Management Board meetings when specific matters pertaining to their departments or offices are being discussed and such officers shall be in attendance but shall not be eligible to vote.

4.The University Management Board shall—a) be responsible for the efficient management of the human, physical and financial resources of the University;b) coordinate and control the development, planning, management and administration of the University and its resources in accordance with approved policies, rules and regulations;c) submit proposals to the Council concerning annual financial estimates, development priorities, staff development plans, terms and conditions of service, fundraising strategies, student welfare, public relations policies as well as any policies and any matters related to the development, management and administration of the University;d) authorize the initiation of legal proceedings or defend or compromise legal proceedings in the name of and on behalf of the University;e) advise the Council on matters concerning management and administration of the University;f) propose to the Council rules and regulations for the administration of the University and for the execution of its programmes and plans; andg) perform any other official duties delegated by the Council and related to the management of the University.

5.(1) The Committees of the University Management Board are the following—a) the Budget and Resource Allocation Committee;b) the Staff Training and Human Resource Management Committee;c) the Space Allocation Committee; andd) the Staff Disciplinary Committees.

(2)Schedule II shall apply with respect to the membership and terms of service of the Committees.

6.The University Management Board may establish such other committee as it deems necessary.

7.Unless the University Management Board otherwise determines, a meeting of the University Management Board shall be held at least once every month at such time and place within Kenya as the Chairperson may appoint.

8.At all meetings of the University Management Board, a quorum shall be the nearest whole number above half the membership.

9.Decisions of the University Management Board shall be by a simple majority vote of those present and voting provided that where there is an equality of votes, the Chairperson or the person presiding shall have a casting vote.

10.The Chairperson or in his absence the Deputy Vice-Chancellor (Administration, Planning and Finance) shall preside at meetings of the University Management Board, and in the absence of both the Chairperson and the Deputy Vice-Chancellor (Administration, Planning and Finance) the members present and voting may elect a person from among themselves to preside over the meeting.

11.The Registrar (Administration, Human Resource and Central Services) shall act as the Secretary to the University Management Board.

12.The University Management Board may, subject to such limitations as it may deem fit, delegate any of its duties to its Committees and may empower any such Committee to act jointly with any other Committee appointed by the Senate or the Council.

13.Subject to the provisions of this Statute, the University Management Board shall regulate its own procedures and those of its Committees by such means as it deems fit.

14.The Chairperson of the University Management Board may invite other officers of the University to attend University Management Board meetings when specific matters pertaining to their departments or offices are being discussed and such officers shall be in attendance but shall not be eligible to vote.

15.The University Management Board shall have such other powers and duties as may be assigned by the Council.Statute XXIII: Establishment of Colleges and Campuses

1.There shall be established colleges and campuses within the University in accordance with the Charter.

2.Subject to the provision of the Statutes, colleges and campuses so established shall consist of academic departments as derived from schools and shall have such functions and powers as provided for in instruments that established them.Statute XXIV: The College or Campus Management Board

1.There shall be a College or Campus Management Board for each college or campus of the University, whose membership shall be composed of the following—a) the Principal or the Campus Director, who shall be the Chairperson;b) the Deputy Principal or the Deputy Campus Director;c) the Deans of Schools or the School coordinators;d) the Senior Assistant Registrar (Academic Affairs);e) the Senior Accountant;f) the Senior Assistant Librarian;g) the Senior Assistant Dean of Students; andh) the Senior Assistant Registrar (Administration), who shall be the Secretary;

2.The College or Campus Management Board shall be responsible for the administrative functions of the College or the Campus and for this purpose its functions shall include—a) managing of the personnel, facilities and finances of the College or the Campus;b) planning for the College or the Campus needs and development;c) preparing of annual estimates of the funds required by the College or the Campus;d) generating of revenue and administering of all funds entrusted to it;e) providing for the welfare of staff and students;f) implementing of rules and regulations governing the conduct, behaviour, discipline of staff and students of the College as approved by the Senate and the Council; andg) overseeing repair and maintenance of College or Campus equipment and facilities.

3.Unless the College or Campus Management Board otherwise determines, a meeting of the College Management Board shall be held at least twice in each semester at such time and place within Kenya as the Chairperson may appoint.

4.At all meetings of the College or the Campus Management Board, a quorum shall be the nearest whole number above half the membership.

5.Decisions of the College or Campus Management Board shall be by a simple majority vote of those present and voting provided that where there is an equality of votes, the Chairperson or the person presiding shall have a casting vote.

6.The Chairperson may at any time call a meeting of the College or Campus Management Board within fourteen (14) days of receiving a request for that purpose addressed to him and signed by a half of the membership.

7.The Chairperson, or in the absence of the Chairperson, the Deputy Principal or the Deputy Campus Director, shall preside at all meetings of the College or the Campus Management Board and in the absence of both the Chairperson and the Deputy Principal, the members present shall elect a person from among themselves who shall preside over the meeting.

8.The College or Campus Management Board may, subject to such limitations as it may deem fit, delegate any of its powers or duties to its committee and may empower any such committee to act jointly with other committees appointed by the College or Campus Academic Board.

9.Provided that the Campus or the College Management Board shall not delegate to a committee the powers to approve, without further reference to the College Management Board the annual estimates of expenditure.

10.The Chairperson shall be an ex officio member of every committee of the College or Campus Management Board but shall not be Chairperson of any such committee unless expressly provided.

11.Unless the College or Campus Management Board otherwise determines, a quorum of any committee of the College Management Board shall be the nearest whole number above half the membership.

12.The College or Campus Management Board shall have powers to regulate its own procedures and those of its committees by such means as it deems fit.Statute XXV: The College or Campus Academic Board

1.There shall be a College or a Campus Academic Board whose membership shall be composed of—a) the Principal or the Campus Director, who shall be the Chairperson;b) the Deputy Principal or the Deputy Campus Director;c) the Deans of Schools or the School Coordinators;d) the Chairpersons or the coordinators of the Constituent Departments;e) all Professors and Associate Professors of the College or Campus who are not being members of College or Campus Academic Board by virtue of any other provision of these Statutes;f) one representative from each School or the Campus or College;g) the Senior Assistant Librarian;h) the Senior Assistant Dean of Students;i) one student representative; andj) the Senior Assistant Registrar (Academic Affairs), who shall be the Secretary.

2.The College or Campus Academic Board shall be responsible to the School Boards.

3.The College or Campus Academic Board may, at its own discretion, invite other persons to attend meetings in an advisory capacity, provided that the persons so invited shall not acquire rights of membership to the Board and shall have no voting rights.

4.The College or Campus Academic Board shall be responsible for the administration and management of the academic programmes of the College or the Campus.

5.Unless the College or Campus Academic Board otherwise determines, meetings shall be held at least once a month at such time and place within Kenya as the Chairperson may appoint.

6.The Chairperson may at any time call a meeting of the College or Campus Academic Board within seven (7) days of receiving a request for that purpose signed by not less than thirty percent (30%) of the members.

7.In the absence of the Chairperson, the members present and forming a quorum shall elect a person from among the members who shall preside over the meeting.

8.At any meeting of the College or Campus Management Board, a quorum shall be the nearest whole number above half the membership.

9.The decision of the meeting of the college or the campus management board shall be carried by a majority of the members present and voting, and in the case of an equality of votes, Chairperson or the person presiding shall have a casting vote.

10.The college or campus academic board may, subject to such limitations as it may deem fit, delegate any of its Committees and may empower any such Committee to act jointly with any other Committee.

11.Subject to the provisions of this Statute, the College or Campus Academic Board shall have power to regulate its own procedure and those of its Committees by such means as it may deem fit.Statute XXVI: Schools of the University

1.There shall be Schools of the University which shall consist of Departments as the Council shall, on recommendation of the Senate, from time to time determine.

2.Each Department shall be regarded for administrative purposes as being a constituent part of a School.

3.Schools shall make recommendations to the Senate with regard to the establishment of Departments which shall be associated with the particular School.

4.The Schools of the University are the following—a) the School of Agriculture and Natural Resource Management;b) the School of Arts and Social Sciences;c) the School of Business and Economics;d) the School of Education and Human Resource Development;e) the School of Information Science and Technology;f) the School of Pure and Applied Sciences;g) the School of Health Sciences;h) the School of Law; andi) the School of Engineering and Technology.

5.The Senate may recommend to the Council for establishment of any other Schools as it deems necessary in accordance with the Charter.Statute XXVII: Membership and functions of the School Boards

1.There shall be a School Board for each School, whose membership shall be composed of the following—a) the Dean of School, who shall be the Chairperson;b) the academic staff of the School;c) two student representatives elected by students in the School, who shall not be entitled to attend deliberations of the School board on matters which are considered by the Chairman of the meeting to relate to examinations, grades or any issues that may pose a conflict of interest;d) full-time technical staff of equivalent grades of lecturer and above; ande) the School Administrative Officer, who shall be the Secretary;

2.The Deputy Vice-Chancellor (Academic, Research and Student Affairs) and the Principal of the College and the Director of the Campus shall be ex officio members of each School Board.

3.Each School Board may at its own discretion invite other persons to attend its meetings in an advisory capacity, provided the persons so invited shall not acquire membership of the Board or have any voting rights.

4.The School Board shall have the following functions—a) considering and making recommendations to the Senate concerning the progress of students within the respective School;b) making recommendations to the Senate concerning syllabi and regulations dealing with courses of study for degrees and other awards;c) regulating the conduct of examinations in the relevant disciplines and to make recommendations thereon to the Senate;d) recommending to the Senate the names of external examiners for appointment;e) formulating development plans for the Schools;f) undertaking income generating activities; andg) dealing with any matters referred to it by the Senate.

5.The School Board shall meet at least once per semester.

6.Unless the School Board otherwise determines, a quorum of a School Board shall be the nearest whole number above half the membership.

7.(1) There shall be a Board of Examiners for each School which shall consist of—a) internal examiners; andb) external Examiners.2. The members of the Board of Examiners shall be appointed by the Senate or the Academic Board in accordance with these Statutes.3. The functions of the Board of Examiners shall be to receive examination results and deliberate thereon, and approve them for forwarding to the Campus or the College Academic Board or the Senate.

8.Attendance in the meetings of the Board of Examiners shall be mandatory for all internal examiners.

9.Student representatives shall not be entitled to attend deliberations of the Board on matters which are considered by the Chairperson to be relating to examinations, grades and such other issues that may pose a conflict of interest.

10.Decisions of the School Board shall be by a simple majority vote of those present and voting, provided that where there is an equality of votes, the Chairperson or the person presiding shall have a casting vote in the event of a tie on any issue.Statute XXVIII: The Dean of School

1.There shall be a Dean of School who shall be the Chairperson of the School Board.

2.A Dean of School of School shall be appointed by the Vice-Chancellor in consultation with the University management Board through a competitive internal process.

3.A person shall be qualified for appointment as the Dean of School if a person is a full-time member of the academic staff of the rank of Senior lecturer and above.

4.The Dean of School shall hold office for a period of three (3) years and shall be eligible for re-appointment for one further term and where a person previously served but has already ceased to be Dean, that person shall not become eligible for reappointment until six (6) years have elapsed since ceasing to be Dean.

5.Where the Dean of school is unable to perform the functions of his office, the Vice-chancellor shall, in consultation with the University Management Board appoint an acting Dean of School from among the Chairpersons of Departments of the School provided that the Acting Dean shall not hold office for a period longer than ninety (90) days.

6.The Dean of School shall chair the meetings of the School Board, and in the absence of the Dean, the members present and constituting a quorum shall elect a person among themselves to preside over the meetings.

7.The Dean of School shall be the academic and administrative head of the School, and as such shall be responsible to the Deputy Vice-Chancellor (Academic, Research and Student Affairs) and the College or the Campus Principal in the case of a College or the Campus for maintaining and promoting the efficient management of the School.

8.The Dean shall have the following functions—a) preparing, implementing and reviewing the School Strategic Plan;b) convening the School Board meetings;c) providing overall management of the School academic programmes as required by the College or the Campus Academic Board and the Senate under various rules and regulations, including being Chief Examiner of the School;d) implementing the University policy decisions and regulations in respect to the School;e) representing the School in the Senate and any of its committees;f) planning and coordinating the School budgetary estimates and inter-departmental activities which shall include but not limited to internships;g) overseeing the work of Chairpersons of Departments;h) working in liaison with other University organs for the effective and efficient management of the School;i) promoting and maintaining a conducive working environment in the School;k) preparing and implementing the School Annual Work Plan, Performance Contract; and Procurement Plan; andl) Undertaking annual staff performance appraisal in the School.

9.The Dean shall have such other duties and responsibilities as may be assigned or delegated by the Deputy Vice-Chancellor (Academic, Research and Student Affairs).Statute XXIX: The Chairpersons of Departments

1.The Department shall be the basic unit in academic functioning of the University.

2.A Chairperson of Department shall be appointed by the Vice-Chancellor in consultation with the University Management Board through a competitive internal process.

3.A person shall be qualified to be appointed as a Chairperson of Department if a person is a full-time member of the academic staff of the rank of Senior Lecturer and above.

4.The Chairperson of a Department shall hold office for a term of three (3) years and shall be eligible for reappointment for one further term.

5.Where a Chairperson of a Department is unable to perform functions of his office, the Vice-Chancellor shall, in consultation with the University Management Board, appoint an Acting Chairperson of Department, who shall not hold office for a period not exceeding one (1) calendar year.

6.The Chairperson of the Department shall be the academic and administrative head of the Department and shall be answerable to the Dean of School for maintaining and promoting the efficient management of the Department.

7.The duties of the Chairperson of a Department shall be—a) preparing, implementing and reviewing the Department Strategic Plan;b) assigning teaching duties to the teaching staff, and supervising teaching and the administration of examinations on behalf of the Vice-Chancellor;c) articulating and implementing the mission and objectives of the Department;d) convening Departmental meetings;e) managing the department's academic programmes as required by the Senate in accordance with various rules and regulations including being Chief Examiner of the Department;f) supervising of examinations, including marking, invigilation, moderations and submission of marks;g) representing the Department in the School Board, the Senate and other organs of the University;h) proposing and forwarding to the relevant authority a shortlist of candidates who are eligible for promotion;i) recommending candidates for staff development to the School Board;j) planning and budgeting for the Department;k) supervising academic and administrative staff of the Department;l) making recommendations to the School Board for the establishment of new courses and programmes and the review of existing ones in the Department;m) preparing and implementing the Department Annual Work Plans, Performance Contracts and Procurement Plan; andn) undertaking annual staff performance appraisal in the Department.

8.The Chairperson shall have such other duties and responsibilities as may be assigned or delegated by the Dean of School.

9.Departmental meetings shall be held at least twice a semester and copies of confirmed minutes shall be sent to the Dean of School.Statute XXX: Departmental Board

1.There shall be a Departmental Board for each Department which shall consist of—a) the Chairperson of the Department;b) all full-time members of the academic staff of the Department; andc) the technical staff in-charge of workshops or laboratories in the Department.

2.The Vice-Chancellor, the Deputy Vice-Chancellor (Academic, Research and Student Affairs) and the Dean of School shall be entitled to attend Departmental Board meetings in an ex officio capacity.

3.The Chairperson of the Department may, from time to time, after consultation with members of the Departmental Board, invite other persons to attend Departmental Board meetings provided such persons have no voting rights.

4.Each Departmental Board shall meet at least twice every semester and maintain proper system of agenda and minutes for such meetings, and copies of confirmed minutes shall be sent to the Vice-Chancellor, the Deputy Vice-Chancellor (Academic, Research and Student Affairs), the Principal of the College and the Dean of School by the Chairperson of Department.

5.The Departmental Board shall be responsible for—a) arranging for, conducting and controlling the teaching and instruction of students within the Department and the setting and marking of examination papers in accordance with regulations approved by the Senate, the general academic policy agreed upon by the School Board and the approved administrative procedures of the University;b) making recommendations to the School Board for the establishment of new programmes and the amendment of existing regulations and syllabuses relating to studies within the Department;c) providing consultancy services on matters concerning the subject assigned to the Department within the limitation of its capabilities and subject to the general University Policy on Consultancy Services;d) formulating the departmental strategic plan and making recommendations in respect of annual and other estimates of expenditure in the Departmental Budget Committee;e) recommending candidates for the award of scholarships to the University's Scholarship and Bursary Award Committee, through the relevant Dean of School or Director;f) formulating general guidelines on research and suggesting means of funding research programmes in the Department;g) participating in shortlisting of staff in the Department's area of specialization;h) submitting recommendations to the Senate, through the School, in respect of the appointment of Internal and External Examiners and any other consultants in the Department; andi) constituting a Departmental Training Committee to oversee the training needs and development of academic programmes.

6.The Chairperson shall preside at all meetings of the Board at which he is.

7.Departmental Board meetings shall have a quorum of the nearest whole number above half the membership.

8.Decisions at meetings of the Departmental Board shall be by a majority vote of those present and voting, provided that where there is an equality of votes, the Chairperson or the person presiding shall have a casting vote.Statute XXXI: The Board of Postgraduate Studies

1.There shall be a Board of Postgraduate Studies responsible for the coordination of postgraduate studies.

2.The membership of the Board shall consist of—a) the Director of Postgraduate Studies, who shall be the Chairperson;b) one representative from each School, being of the rank of Senior Lecturer or above, elected by the respective School Board;c) two elected representatives of the Senate;d) the University Librarian;e) the Director of Academic Quality Assurance;f) the Registrar (Research, Extension, Innovation and Resource Mobilisation);g) two Postgraduate Student Representatives; andh) the Registrar (Academic Affairs), who shall be the Secretary.

3.The elected members of the Board shall serve for a period of two years, renewable once only.

4.The Director of the Board shall be administratively responsible to the Deputy Vice-Chancellor (Academic, Research and Student Affairs) for the day to day management of the affairs of the Board.

5.The Director of the Board of Postgraduate Studies shall be appointed by the Vice-Chancellor in consultation with the University Management Board through a competitive internal process.

6.A person shall be qualified for appointment as the Director under this Statute if the person is a full-time member of the academic staff of the rank of Senior Lecturer and above.

7.A Director of the Board of Postgraduate studies shall hold office for a term of three (3) years and shall be eligible for reappointment for one further term of three years.

8.The Board may, at its own discretion, invite other scholars to attend its meetings in an advisory capacity and without the right to vote at any of such meetings.

9.Subject to the provisions of these Statutes, the Board shall regulate itself in such manner as it may deem fit.

10.The Board shall be responsible to the Senate for the conduct of postgraduate studies in the University and shall have responsibility over the following—a) harmonizing of postgraduate syllabi and regulations;b) admitting of postgraduate students;c) administering of postgraduate scholarships and research grants;d) supervising of postgraduate programmes, and the administering and processing of postgraduate examinations, research projects and theses; ande) general welfare, discipline and progress of postgraduate students.

11.With respect to the harmonizing of postgraduate syllabi and regulations, the Board shall—a) have the primary responsibility for the enforcement of the common regulations for Postgraduate Diploma, Masters and Doctoral Studies in all Schools and Campuses;b) liaise with all Departments, Schools and Campuses and making such recommendations as regards the content and organization of postgraduate programmes available therein as are consistent with the Senate approved rules and regulations;c) make available all information relating to postgraduate studies throughout the University by publishing a prospectus and bibliographic records on postgraduate research undertaken or to be done within the University; andd) cause to be published and disseminate any material it considers relevant to the general conduct of postgraduate studies within the University.

12.The Board shall, with respect to the admission of postgraduate students, be responsible for receiving from Departments through Schools, the details of all postgraduate programmes.

13.The Board shall be responsible for receiving, advertising and allocating all scholarships for postgraduate studies to qualified applicants.

14.The Board shall, in administering and processing postgraduate examinations, Doctoral, Masters research projects and theses, be responsible for receiving and approving the nominations by Departments and Schools of supervisors and examiners for all postgraduate research or other similar work and shall have the following responsibilities—a) keeping records on the progress of postgraduate research, receiving from Schools recommendations for the deregistration of candidates whose work is unsatisfactory or for their discontinuation for sufficient cause, and recommending to the Senate as it shall deem fit;b) processing the appointment of Boards of Examiners for postgraduate, Masters and Doctoral research projects and theses or other related presentations;c) causing copies of submitted research projects and theses or similar presentations to be forwarded to the Examiners;d) causing meetings of Boards of Examiners to be convened in consultation with the Dean of the School concerned;e) providing Secretariat for the Boards of Examiners meetings;f) forwarding the recommendations of the Board of Examiners to the Senate; andg) causing the approved research projects and theses or similar presentations to be deposited in the University Library.

15.With respect to the conduct and supervision of postgraduate programmes, the Board shall be responsible for the effective and regular management and proper conduct of postgraduate programmes and shall maintain close coordination with the Departments, the Schools, the Campuses and that Colleges that conduct postgraduate studies.

16.The Board shall ensure that effect is given to the following principles and requirements—

(a)that postgraduate research supervisors shall be competent and shall be specialized in the subject area within which the proposed research falls;

(b)that supervisors shall keep regular contact with their students, as provided for in the relevant regulations;

(c)that joint supervisors shall maintain regular consultations with one another with regard to the progress of the student;

(d)that supervisors shall submit progress reports on their students work as provided for in the relevant regulations;

(e)that the students role as researcher is shall be fully reflected in any joint publications by the supervisor;

(f)that the supervisor shall ensure that he or she works efficiently and harmoniously with the student;

(g)that appropriate disciplinary measure or other action shall be recommended to the relevant authority in relation to any supervisor who fails to perform supervising duties; and

(h)that the maximum number of students per supervisor shall be six (6) for Masters and three (3) for Doctor of Philosophy which threshold the Director may, under special circumstances, raise to not more than 10 for Masters and 7 for Doctor of Philosophy.

17.The Board shall, with respect to the welfare and discipline of postgraduate students, have the following responsibilities—a) receiving any reports on the welfare and conduct of the students, and deliberating upon and making recommendations thereon to the Senate as it deems appropriate; andb) considering any matter affecting the welfare and conduct of postgraduate students or their conditions of research, and making appropriate recommendations thereof to the Senate.

18.The Board may exercise such other powers or perform such other functions as may be assigned by the Senate.

19.The Board shall meet at least once in every month.Statute XXXII: The Board of Academic Quality Assurance

1.There shall be a Board of Academic Quality Assurance.

2.The membership of the Board shall consist of—a) the Deputy Vice-Chancellor (Academic, Research and Student Affairs), who shall be the Chairperson;b) the Deans of Schools;c) the Principals of Campuses/Colleges/Campus Directors;d) the Director, Board of Postgraduate Studies;e) the Registrar (Academic Affairs);f) the Registrar (Research, Extension, Innovation and Resource Mobilization);g) the University Librarian;h) two elected representatives of the Senate;i) two students representatives; andj) the Director, who shall be the secretary.

3.The elected members of the Board shall serve for a term of two years and shall be eligible for reelection for one more term.

4.The Director shall be appointed by the Vice-Chancellor in consultation with the University Management Board through a competitive internal process.

5.A person shall qualify for appointment as the Director of the Board of Academic Quality Assurance if the person is a full-time member of the academic staff of the rank of Senior Lecturer and above.

6.The Director shall hold office for a term of three (3) years and shall be eligible for reappointment for one further term.

7.The Director shall be responsible to the Deputy Vice-Chancellor (Academic, Research and Student Affairs) for the day-to-day running of the Directorate.

8.The Board shall be responsible to the Senate for the execution of the Academic Quality Assurance Policy in the University.

9.The Board shall regulate its own procedures in such manner as it may deem fit.

10.The Board shall be responsible for—a) developing and overseeing implementation and reviewing of the University Academic Quality Assurance Policy and advising the Senate on matters of policy and practice to enhance teaching, learning and research;b) overseeing, conducting and developing, on behalf of the Senate, of pedagogic practice across the University;c) guiding, developing and implementing of internal and external quality assurance procedures and practices in the University;d) ensuring academic programmes at the University meet the quality standards set by stakeholders;e) ensuring that graduates attain skills, knowledge and competencies through the University academic programmes that are valued by stakeholders;f) the University assuring its stakeholders and the Commission for University Education that the University polices, systems and processes for the development, maintenance and enhancement of quality in all its academic provisions are functioning effectively;g) providing guidance in identifying internal and external standards and criteria consistent with internationally recognized standards for quality assurance at the University;h) assisting Schools in maintaining and developing quality academic programmes through enhanced support processes;i) facilitating development of continuous quality improvement to achieve academic excellence;j) harmonising various academic quality assurance aspects and activities within the University;k) annually facilitating self-assessment of all academic programmes as per schedule;l) continuously monitoring the quality of teaching at delivery points;m) facilitating review of all academic programmes after their full cycle;n) validating new academic programmes as per academic quality assurance regulations;o) advising the University Management Board and the Senate on academic quality assurance; andp) any other function as may be assigned by the Senate or the University Management Board.

11.The Board shall meet at least once every quarter.Statute XXXIII: The Student Welfare Management Board

1.There shall be a Student Welfare Management Board of the University which shall be responsible to the Senate through the University Management Board.

2.The membership of the Board shall consist of—a) the Deputy Vice-Chancellor (Academic, Research and Student Affairs), who shall be the chairperson;b) the Chief Medical Officer;c) the Catering and Accommodation Manager;d) the Chief Security Officer;e) the Registrar (Academic Affairs);f) the Deputy Registrar (Central Services);g) the Career Services Officer;h) the Construction and Maintenance Manager;i) two (2) Student Union representatives; andj) the Dean of Students, who shall be the Secretary.

3.The Board shall in the performance of its functions and in the exercise of its powers be responsible to the Senate through the University Management Board.

4.The Board shall have the following functions—a) planning, organizing and managing the provision of academic and social counselling, work study programmes and sports activities, both within and outside the University, accommodation, catering, community service, linkages with industry, recreation, health, security, oversight of student elections, orientation and any other student welfare services;b) developing and implementing programmes that support students educational experience and wholesome life;c) on a quarterly basis, submitting progress reports to the University Management Board regarding the operations of the Board;d) advising student organizations and mentoring students in their development of leadership skills, moral reasoning, social intelligence and other skills required in their lives;e) developing mechanisms to anticipate and promptly, efficiently and effectively respond to students' needs.

5.Without prejudice to the generality of the functions under paragraph 4 of this Statute, the Board shall with respect to each of the matters specified in that section, exercise the following powers and duties—a) in compliance with the University financial guidelines, managing all monies made available to, or generated by the Board;b) ensuring management of student affairs and making appropriate recommendations on staff appointment, promotion, termination of service and any other related matters;c) ensuring allocation or reallocation of student accommodation, keeping control of rooms and ensuring their lawful and approved use;d) ensuring student accommodation, sporting facilities and their environs are clean, safe and habitable;e) establishing and maintaining a security system for the protection of persons and property in the premises occupied by students, as well as their precincts;f) enhancing the quality and habitability of student accommodation, games, sporting and recreational services and facilities;g) ensuring services, decent and hygienic conditions of all facilities and their maintenance including, times of preparation of food in the kitchens, dining areas and use of the sporting and games facilities;h) ensuring discipline of both staff and students in the management of student affairs;i) ensuring procurement of goods in all units in accordance with the rules;j) ensuring professional maintenance of equipment and sporting facilities;k) ensuring student registration with relevant sporting associations and clubs, and effective participation by the students including training;l) ensuring that cases of breach of discipline within and outside the precincts of the halls, kitchens, games and recreational facilities by students are properly investigated and referred to the relevant disciplinary body of the University;m) ensuring in liaison with other relevant units, appointment of appropriate staff for the provision of counselling (academic and social) and career guidance services;n) facilitating the registration of student organizations, election of officials and their induction into the University system;o) forging and maintaining an effective linkage with industry, facilitating work study programmes and placing of students;p) ensuring effective channels of communicating between the Management and the student community;q) facilitating any agreement, on behalf of the University, on matters relating to the provision of accommodation, catering, sports, games, recreational services and student placing; andr) performing such other related functions or exercise such other related powers as may be assigned by the-Vice Chancellor, the Senate or the Council.

6.The Board may co-opt up to three members for such length of time as it deems fit for any assistance or advice it may require, but a person so co-opted shall not be entitled to any vote at a meeting of the Board nor be counted as a member for the purpose of forming a quorum.

7.All departments shall deliberate on all matters falling within their competence and the minutes containing their deliberations shall be brought before the Board.

8.The Board shall meet at least once in every quarter.Statute XXXIV: The Board of Research, Extension and Innovation

1.There shall be a Board for Research, Extension and Innovation.

2.The Membership of the Board shall consist of—a) the Deputy Vice-Chancellor (Academic, Research and Student Affairs), who shall be the Chairperson;b) the Registrar (Academic Affairs);c) the Deans of Schools;d) the Directors of Campuses; ande) the Registrar (Research, Extension, Innovation and Resource Mobilisation), who shall be the Secretary.

3.The Board shall be responsible to the Senate and shall have the following functions—a) developing, reviewing and monitoring implementation of the University Research, Extension, Linkages and Innovation policy;b) making recommendations to the Senate and the Council on the University strategy on research, linkages, extension and innovation and the achievement of its research, extension and innovation objectives;c) setting targets for research, extension, linkages and innovation performance which are consistent with those of individual Schools and monitor performance against those targets;d) identifying new opportunities for funding for research, extension, linkages and innovation and stimulating responses to those opportunities;e) promoting the development of research, extension, linkages and innovation partnerships and engaging with broader society;f) identifying future patterns of research, extension, linkages and innovation activities in the University and making recommendations concerning the infrastructure which shall be necessary to support them;g) encouraging diversity in the nature of research, extension, linkages and innovation being conducted within the University by forming of multidisciplinary Research Groups to positively embrace new developments and initiatives in the various disciplines;h) promoting the writing of proposals and sourcing for research, extension, linkages and innovation grants, establishing research, research laboratories and centers of excellence;i) supporting educational initiatives aimed at ensuring that research, innovation and teaching materials are developed in local languages;j) making recommendations to the Senate on the allocation of funds available for research, extension and innovation;k) contributing to the national economic development through research, extension, innovation, linkages and scholarly publications;l) guiding Schools to be selective in the areas of research, extension, linkages and innovation that they pursue by developing their capacities;m) promoting, stimulating and encouraging research, extension, linkages and innovation ethos and culture within the University via the execution of the Research, Extension and Innovation Policy;n) submitting quarterly progress reports to the Senate on the research, extension, linkages and innovation activities of the University;o) disseminating of all relevant research, extension and innovation activities of the University;p) developing collaborative and industrial linkages with industries in the field of research, extension and innovation; and q) dealing with any other emerging issues in the field of research, extension and innovation as may be determined by the Senate.

4.The Board shall meet at least once in every quarter.Statute XXXV: The Information and Communication Technology Directorate

1.There shall be a University Information and Communications Technology Directorate.

2.There shall be a Director of the Information and Communication Technology Directorate who shall be competitively appointed by the Council.

3.A person appointed as the Director of the Information and Communication Technology Directorate shall hold office as set out in the University Terms and Conditions of Service.

4.The office of the Director of Information and Communication Technology shall become vacant if the holder—a) dies in office;b) resigns by giving notice in writing addressed to the Chairperson of the Council; orc) is removed from office by the Council on the recommendation of the Vice-Chancellor, in which case the holder shall be entitled to six months notice or six months pay in lieu of notice.

5.The Director of Information and Communication Technology shall be responsible to the Deputy Vice-Chancellor (Administration, Planning and Finance) in the day-to-day running of the Directorate.

6.There shall be an Information and Communication Technology Committee of the University whose membership shall consist of—a) the Deputy Vice-Chancellor (Administration, Planning and Finance) as the Chairperson;b) a representative of each School and Campus;c) the Registrar (Administration, Human Resource and Central Services);d) the Registrar (Academic Affairs);e) the University Librarian; andf) the Director of Information and Communication Technology as the Secretary.

7.A quorum of the Information and Communication Technology Committee shall be the nearest whole number above half the membership.

8.The Information and Communication Technology Committee may at its discretion, co-opt other persons not exceeding three to attend meetings in an advisory capacity provided such persons shall not have a right to vote.

9.The Information and Communication Technology Committee shall have the following functions—a) preparing, overseeing, implementing and reviewing the University Information and Communication Technology policy and align it with the University Strategic Plan;b) integrating the use of Information and Communication Technology in teaching, learning and research;c) ensuring the University Information and Communication Technology resources are aligning to its stated strategic aspirations;d) overseeing development and support of major Information and Communication Technology systems and functions;e) developing and reviewing practice to ensure management and application of University Information and Communication Technology resources is efficient and effective;f) assessing and advising the University Management Board and the Senate on any proposed changes to the current Information and Communication Technology and practices;g) considering and recommending Information and Communication Technology budget and the allocation of Information and Communication Technology resources among users;h) facilitating implementation of Information and Communication Technology projects;i) ensuring regular update of the University website, and ensure that the content is relevant;j) ensuring Information and Communication Technology investment priorities are effectively aligned with the University strategic plan;k) designing and implementing Information and Communication Technology business continuity and disaster recovery plan for the University; andl) addressing any other Information and Communication Technology strategic and policy matters as may be referred to it by the University Management Board and the Senate.

10.The Information and Communication Technology Committee shall regulate its business and conduct of its meetings.

11.The Information and Communication Technology Committee shall, on a quarterly basis, submit progress reports to the University Management Board and the Senate on implementation of the Information and Communication Technology strategies at the University.

12.The Information and Communication Technology Committee shall meet at least once in every quarter.Statute XXXVI: The Directorate of E- Learning

1.There shall be a Directorate of e-Learning of the University.

2.The Directorate shall be headed by a Director who shall be appointed by the Vice-Chancellor in consultation of the University Management Board through a competitive internal process.

3.A person shall qualified for appointment under this statute if the person is a fulltime member of the academic staff of the rank of Senior Lecturer and above.

4.The director shall hold office for a term of three (3) years and shall be eligible for reappointment for one further term of three years.

5.The Director shall be responsible to the Deputy Vice-Chancellor (Academic, Research and Student Affairs) in the day-to-day running of the Directorate.

6.There shall be an e-Learning Committee of the University whose membership shall consist of—a) the Deputy Vice-Chancellor (Academic, Research and Student Affairs), who shall be the chairperson;b) the Registrar (Academic Affairs);c) the Director of Information and Communication Technology;d) a representative of each School; ande) the Director of e-Learning, who shall be the Secretary.

7.A quorum of the e-Learning Committee shall be the nearest whole number above half the membership.

8.The e-Learning Committee may at its discretion, co-opt other persons not exceeding three to attend meetings in an advisory capacity provided such persons shall not have a right to any vote.

9.The e-Learning Committee shall have the following functions—a) formulating, reviewing and mainstreaming the University e-Learning Policy;b) ensuring that e-learning and teaching is practiced in all Departments and Schools of the University;c) establishing the standards for the e-learning platform;d) institutionalizing e-learning in the University;e) offering e-learning support to staff and students in all campusesf) establishing the infrastructural resources required for efficient service delivery;g) considering and recommending e-learning budget;h) coordinating and developing effective e-learning content;i) identifying potential e-learning resources;j) determining the bandwidth and connectivity requirements for various e-learning service delivery modes;k) developing appropriate business model for e-learning services;l) scrutinizing any relevant hardware and software license agreements with vendors and service level agreements and advise the University Management Board and the Senate accordingly; andm) addressing any other e-Learning strategic and policy matters as may be referred by the University Management Board and the Senate.

10.The e-Learning Committee shall regulate its business and conduct of its meetings.

11.The e-Learning Committee shall, on a quarterly basis, submit progress reports to the Senate on implementation of e-Learning strategies at the University.

12.The e-Learning Committee shall meet at least once in every quarter.Statute XXXVII: The Aids Control Unit

1.There shall be an AIDS Control Unit of the University, hereinafter referred to as "the Unit", for the control and management of HIV and AIDS and other emerging diseases.

2.The Unit shall operate under the University Medical Department.

3.There shall be a Coordinator of the Unit who shall be appointed by the Vice-Chancellor in consultation with the University Management Board through a competitive internal process.

4.A person shall be qualified for appointment under this Statute if the person is a full-time member of the academic staff of the rank of Senior Lecturer or Senior Assistant Registrar and above.

5.The Coordinator shall be responsible to the Chief Medical Officer for the execution of the University HIV and AIDS Policy and for the control and management of the Unit.

6.The Coordinator shall hold office for a period of three (3) years and shall be eligible for re-appointment for one further term.

7.The Unit shall be governed by a Committee which shall consist of—a) the Chief Medical Officer, who shall be the chairperson;b) a representative of the Registrar (Administration, Human Resource and Central Services);c) a representative of each School and Campus;d) the Dean of Students;e) two students' representatives; andf) the Coordinator, who shall be the Secretary.

8.The Committee shall be responsible to the University Management Board and shall, in collaboration with relevant units, be responsible for—a) creating awareness on the effects of HIV and AIDS in the University and the general community and on the social and economic development of Kenya;b) engaging in informative and formative researching on methods of curbing the spread of HIV and AIDS and reducing its impact on the intellectual and economic development of the University and the surrounding community;c) offering proactive, informed consultancy and policy advice to relevant bodies and organizations in the County and National Government in the prevention of infections;d) developing IEC material and offer outreach services in form of campaigns against HIV and AIDS;e) devising a behaviour change and training model for high risk and vulnerable groups;f) establishing Holistic Counselling and Testing Centres in the University;g) building partnerships with relevant stakeholders such as National AIDS Control Council;h) soliciting funding for HIV and AIDS control, awareness and prevention; andi) performing any other functions and undertaking any other activities as may from time to time be assigned by the Vice Chancellor.

9.The Board shall on a quarterly basis, submit progress reports to the University Management Board on HIV and AIDS prevention initiatives at the University.

10.The Board shall regulate its business and conduct of its meetings.

11.The Board shall meet at least once in every quarter.Statute XXXVIII: The Alcohol and Drug Abuse Prevention Unit

1.There shall be an Alcohol and Drug Abuse Prevention Unit (hereinafter referred to as "the Unit") for the control and management of alcohol and drug abuse in the University.

2.The Unit shall operate under the Medical Department of the University.

3.There shall be a Coordinator of the Unit who shall be appointed by the Vice-Chancellor in consultation with the University Management Board through a competitive internal process.

4.A person shall be qualified for appointment under this Statute if the person is a full-time member of the academic staff of rank of Senior Lecturer or Senior Assistant Registrar and above.

5.The Coordinator shall hold office for a period of three (3) years and shall be eligible for re-appointment for one further term.

6.The Coordinator shall be responsible to the Chief Medical Officer for the execution of the University Alcohol and Drug Abuse Prevention Policy and for the control and management of the Unit.

7.The Unit shall be governed by a Committee which shall consist of—a) the Chief Medical Officer, who shall be the Chairperson;b) a representative of the Registrar (Administration, Human Resource and Central Services);c) the Senior Students' Counsellor;d) a representative of each School and Campus;e) the Dean of Students;f) the Chief Security Officer;g) two student representatives; andh) the Coordinator, who shall be the Secretary.

8.The Committee shall be responsible to the University Management Board and shall, in collaboration with relevant units, be responsible for—a) creating awareness on the effects of Alcohol and Drug Abuse in the University and the general community and on the social and economic development of Kenya;b) overseeing the overall implementation of the Alcohol and Substance Abuse Policy;c) advocating for ADA issues in decision making at all levels;d) soliciting funding for Alcohol and Drug Abuse control, awareness and prevention;e) giving timely support and advice to the ADA Unit Coordinator, in carrying out ADA implementation procedures;f) assisting in budgeting of the allocation that shall be given to the unit by the University or external sourcing to facilitate the implementation of the policy;g) performing any other functions and undertaking any other activity as may from time to time be assigned by the Vice-Chancellor.

9.The Board shall on a quarterly basis, submit progress reports to the University Management Board on Alcohol and Drug Abuse control awareness and prevention initiatives at the University.

10.The Board shall regulate its business and conduct of its meetings.

11.The Board shall meet at least once in every quarter.Statute XXXIX: The Alumni Association

1.There shall be an Alumni Association of the University, hereinafter referred to as "the Association", which shall serve and represent the alumni of the University as provided in the Charter.

2.The functions of the Association shall be—a) bringing together graduates and former students of the University;b) engaging in fundraising activities for the University;c) promoting the University's welfare and corporate image; andd) nominating and presenting to the Senate persons to be considered as Chancellor.

3.The membership of the Association shall consist of—a) graduates of Kisii University;b) former students of Egerton University, Kisii University College; andc) former students of Egerton University, Kisii Campus.

4.Past and present academic staff of the University may be admitted into the alumni association as associate members.

5.The Association shall meet and discuss any matters relating to the University and shall transmit its resolutions and recommendations thereon to the University Management Board.

6.The operations of the Association shall be governed by a constitution whose articles shall be approved by the Council.Statute XL: The Students' Association

1.There shall be an Association of Students of the University.

2.Membership of the association shall consist of—a) students; andb) any other person as provided for in the student association constitution.

3.The functions of the said Association shall be for the promotion of student welfare.

4.The governance structure for the association shall be as provided for in the Act.

5.The rules of operation of the Association shall be as provided for in the constitution and approved by the Council.

6.The governance of the association shall be in line with University polices and guided by the Dean of Students.

7.The Association shall have a right of representation—a) in the Senate;b) in the University Student Disciplinary Committee;c) in the Student Welfare Management Board;d) in the Schools Board; ande) in any other Committee or Board as determined by the University Management Board from time to time subject to conditions specified in these Statutes.Statute XLI: Fellowships, Scholarships, Bursaries and other AwardsThe award of fellowships, scholarships, bursaries and other awards shall be as follows—a) the Senate may award fellowships, scholarships, bursaries, prizes and other awards which it may consider necessary or desirable from time to time;b) a proposal to make awards may be made by a member of the University and shall be made in writing to the Vice-Chancellor:c) every proposal shall be accompanied by a statement setting forth the award recommended and detailed grounds on which the recommendation is based;d) the Vice-Chancellor shall refer such proposal to the Scholarships and Bursaries Award Committee for deliberation; ande) any recommendation made by the Scholarships and Bursaries Award Committee shall be forwarded to both the Senate and the Council for approval.Statute XLII: Degrees, Diplomas and other Awards

1.The University shall have powers—a) to award diplomas or certificates or other awards;b) to confer the degrees of Bachelor, Masters and Doctor and such other degrees as may be approved by the Senate; andc) to confer honorary degrees or any other academic distinction to a person who has rendered distinguished service to the advancement of any branch of learning or who has otherwise rendered service in any field of human endeavour worthy of such a degree or academic distinction.

2.The Senate may cancel or withdraw such certificates, diplomas, degrees, or any other such awards as provided for under Statute L of these Statutes.

3.Subject to the provisions of the Charter and these Statutes, the designation of degrees to be conferred and diplomas to be awarded by the University shall for the time being be as follows—a) SCHOOL OF BUSINESS AND ECONOMICSDoctor of Philosophy DegreeDoctor of Philosophy in Business AdministrationDoctor of Philosophy in Tourism ManagementDoctor of Philosophy in EconomicsDoctor of Philosophy in Entrepreneurship and ManagementMaster's DegreeMaster of Purchasing and Logistics ManagementMaster of Human ResourceMaster of EntrepreneurshipMaster of Business AdministrationMaster of Entrepreneurship and ManagementMaster of Tourism and Hospitality ManagementMaster of Procurement and Logistics ManagementMaster of Science in MarketingMaster of Science in Finance and InvestmentMaster of Science in Project Management, Monitoring and EvaluationMaster of Science in Project ManagementBachelor's DegreesBachelor of CommerceBachelor of Human Resource ManagementBachelor of Purchasing and Supplies ManagementBachelor of Cooperative ManagementBachelor of Catering and Hotel ManagementBachelor of Business AdministrationBachelor of Entrepreneurship and ManagementBachelor of Science Ecotourism and Hospitality ManagementBachelor of Catering and Hotel ManagementBachelor of Hotel and Hospitality ManagementBachelor of Entrepreneurship and Small Business ManagementBachelor of Business Information ManagementBachelor of Science in Economics and StatisticsBachelor of Science in Project ManagementBachelor of Secretarial Management and AdministrationBachelors of Tours and Travel ManagementBachelor of Tourism ManagementDiploma ProgrammesDiploma in Business AdministrationDiploma in Sales and MarketingDiploma in Human Resource ManagementDiploma in Stores and Supplies ManagementDiploma in Project ManagementDiploma in Marketing ManagementDiploma in Co-operative ManagementDiploma in Tourism and Hospitality ManagementDiploma in Hotel and Hospitality ManagementDiploma in Accounting and FinanceDiploma in Secretarial Management and AdministrationDiploma in Credit ManagementDiploma in Risk ManagementDiploma in Financial AnalysisDiploma in Taxation and Consultancyb) SCHOOL OF HEALTH SCIENCESDoctor of Philosophy DegreeDoctor of Philosophy in Biomedical SciencesMaster's DegreesMaster of Public HealthMaster of Science in Phytochemistry and Drug Development and Medical EthnobotanyMaster of Science in Medicinal EthnobotanyMaster of Science in Natural Resources ManagementMaster of Science in NutritionMaster of Science in Biomedical ScienceBachelor's DegreesBachelor of NursingBachelor of Biomedical Science and TechnologyBachelor of Science in Clinical Medicine and Community Health (direct entry)Bachelor of Science in Clinical Medicine and Community Health (Upgrading)Bachelor of Science in Community Health and DevelopmentBachelor of Science in Medical Laboratory SciencesBachelor of Food Nutrition and DieteticsBachelor of Science in Nursing (Direct Entry)Bachelor of Science in Public HealthBachelor of Clinical Medicine and SurgeryDiploma ProgrammesDiploma in Clinical Medicine and SurgeryDiploma in Medical Laboratory SciencesDiploma in Pharmaceutical TechnologyDiploma in Community Health and DevelopmentDiploma in Community Nutrition and DieteticsDiploma in Health Records and Information Managementc) SCHOOL OF PURE AND APPLIED SCIENCESDoctor of Philosophy DegreeDoctor of Philosophy in Mathematical StatisticsDoctor of Philosophy in Analytical ChemistryDoctor of Philosophy in Organic ChemistryDoctor of Philosophy in PhysicsDoctor of Philosophy in Pure MathematicsDoctor of Philosophy in ParasitologyDoctor of Philosophy in Mathematical StatisticsDoctor of Philosophy in Theoretical PhysicsDoctor of Philosophy in Condensed Matter PhysicsDoctor of Philosophy in Environmental PhysicsDoctor of Philosophy in Health PhysicsDoctor of Philosophy in Materials PhysicsDoctor of Philosophy in Renewable Energy and PhysicsMaster's DegreesMaster of Science in Plant PathologyMaster of Science in Mathematical StatisticsMaster of Science in Inorganic ChemistryMaster of Science in ParasitologyMaster of Science in Analytical ChemistryMaster of Science in Applied MathematicsMaster of Science in Theoretical PhysicsMaster of Science in Physical ChemistryMaster of Science in Organic ChemistryMaster of Science in Pure MathematicsMaster of Science Renewable Energy PhysicsMaster of Science in PhysicsMasters of Science in Phytochemistry and Drug DevelopmentMaster of Science in GeophysicsMaster of Science in Condensed Matter PhysicsMaster of Science in Materials PhysicsMaster of Science in Health PhysicsMaster of Science in Environmental Energy PhysicsBachelor's DegreesBachelor of Actuarial ScienceBachelor of Science in BiochemistryBachelor of Science in BiologyBachelor of Science in BiotechnologyBachelor of Science in Cellular and Molecular BiologyBachelor of Science in ChemistryBachelor of Science in Analytical ChemistryBachelor of Science in PhysicsBachelor of Science in Renewable EnergyBachelor of Science in Applied StatisticsBachelor of Science in Waste ManagementBachelor of Science in Environmental ChemistryBachelor of Science in Laboratory TechnologyBachelor of BiologyBachelor of BiochemistryBachelor of Petroleum ChemistryBachelor of Industrial ChemistryBachelor of Conservation BiologyBachelor of Forensic BiologyBachelor of Natural ProductsBachelor of Geographical and MineralogyBachelor of Science in Medicinal EthnobotanyBachelor of Science in MicrobiologyBachelor of Science MeteorologyDiploma ProgrammesDiploma in e-waste managementDiploma in forensic biologyDiploma in Forensic ChemistryDiploma in Science Laboratory Technologyd) SCHOOL OF LAWBachelor's DegreeBachelor of LawsDiploma ProgrammeDiploma in Lawse) SCHOOL OF AGRICULTURE AND NATURAL RESOURCE MANAGEMENTDoctor of Philosophy DegreesDoctor of Philosophy in Agricultural Extension and Rural DevelopmentDoctor of Philosophy in Agricultural Education and ExtensionDoctor of Philosophy in FisheriesDoctor of Philosophy in LimnologyDoctor of Philosophy in Natural Resources ManagementDoctor of Philosophy in AgronomyDoctor of Philosophy in Agricultural Education and ExtensionDoctor of Philosophy in Environmental ScienceDoctor of Philosophy in Sustainable AgricultureDoctor of Philosophy in Agricultural and Applied EconomicsMaster's DegreesMaster of Science in AgronomyMaster of Science in Sustainable AgricultureMaster of Science in Agricultural ExtensionMaster of Science in FisheriesMaster of Science in Animal PhysiologyMaster of Science in AquacultureMaster of Science in EconomicsMaster of Science in Agricultural EducationMaster of Science in LimnologyMasters in Environmental Science and Water ManagementMaster of Science in Agricultural and Applied EconomicsMaster of Science in Livestock Production SystemsBachelor's DegreesBachelor of Science in Agricultural EconomicsBachelor of Science in AgricultureBachelor of Science in Environmental ScienceBachelor of Agribusiness ManagementBachelor of Science in Agricultural Education and ExtensionBachelor of Science in Animal ScienceBachelor of Science in Aquatic ScienceBachelor of Science in Fisheries and AquacultureBachelor of Science in Agricultural Extension and Rural DevelopmentBachelor of Science in Soil Environment and Land Resource ManagementBachelor of Science in HorticultureBachelor of Science in Natural Resource ManagementDiploma ProgrammesDiploma in Animal Health and ProductionDiploma in Agricultural ExtensionDiploma in Fisheries and Aquaculture EntrepreneurshipDiploma in Animal Science and TechnologyDiploma in Agricultural Education and ExtensionDiploma in Agricultural Economics and Resource Managementf) SCHOOL OF ARTS AND SOCIAL SCIENCESDoctor of Philosophy DegreesDoctor of Philosophy in HistoryDoctor of Philosophy in Counselling PsychologyDoctor of Philosophy in Disaster ManagementDoctor of Philosophy in Development StudiesDoctor of Philosophy in GeophysicsDoctor of Philosophy in KiswahiliDoctor of Philosophy in LinguisticsDoctor of Philosophy in LiteratureDoctor of Philosophy in Project Planning and ManagementDoctor of Philosophy in Counselling PsychologyDoctor of Philosophy in GeographyDoctor of Philosophy in Leadership and GovernanceDoctor of Philosophy in Political ScienceMasters DegreesMaster of Arts in GeographyMaster of Arts in Counseling PsychologyMaster of Arts in CriminologyMaster of Arts in Development StudiesMaster of Arts in HistoryMaster of Arts in KiswahiliMaster of Arts in LinguisticsMaster of Arts in SociologyMaster of Arts in Project Planning and ManagementMaster of Arts in Public Administration and Political ScienceMaster of Arts in Religious in StudiesMaster of Arts in LiteratureMaster of Arts in International RelationsBachelor's DegreesBachelor of ArtsBachelor of Arts in GeographyBachelor of Arts in KiswahiliBachelor of Arts in LinguisticsBachelor of Arts in LiteratureBachelor of Arts in MusicBachelor of Arts in PsychologyBachelor of Arts in Public Administration and Political ScienceBachelor of Arts in Social Work and SociologyDiploma ProgrammesDiploma in Public Administration & Political ScienceDiploma in Community and Social DevelopmentDiploma in Social WorkDiploma in Public RelationsDiploma in MusicDiploma in Criminology and Security StudiesDiploma in County GovernanceDiploma in International Relations, Conflict Resolution and Peace BuildingDiploma in Ethics and Anti-Corruption StudiesDiploma in Disaster Managementg) SCHOOL OF EDUCATION AND HUMAN RESOURCE DEVELOPMENTDoctor of Philosophy DegreesDoctor of Philosophy in Educational ManagementDoctor of Philosophy in Educational PsychologyDoctor of Philosophy in Special Needs EducationDoctor of Philosophy in Educational Counseling PsychologyDoctor of Philosophy in Early Childhood DevelopmentDoctor of Philosophy in ReligionDoctor of Philosophy in SociologyDoctor of Philosophy in Educational FoundationsDoctor of Philosophy in Curriculum StudiesMaster's DegreesMaster in EducationMaster of Education in Special Needs EducationMaster of Education in Early Childhood Development EducationBachelor's DegreesBachelor of Education (Early Childhood Education)Bachelor of Education (Primary Option)Bachelor of Education (Arts)Bachelor of Education (Science)Postgraduate Diploma in EducationPostgraduate Diploma in ScienceDiploma ProgrammesPostgraduate Diploma in EducationDiploma in Education (Primary Option)Diploma in Education - Arts (Secondary Option)h) SCHOOL OF INFORMATION SCIENCE AND TECHNOLOGYDoctor of Philosophy DegreesDoctor of Philosophy in Information ScienceDoctor of Philosophy in Knowledge ManagementDoctor of Philosophy in Media and CommunicationDoctor of Philosophy in Information SystemsDoctor of Philosophy in Communication StudiesMaster's DegreesMasters of Information ScienceMaster of Communication StudiesMaster of Information ScienceMaster of Information SystemMaster of JournalismMaster of Knowledge ManagementMasters of Communication StudiesBachelor's DegreesBachelor of Information TechnologyBachelor of Library Information ScienceBachelor of Science Mathematics (Pure, Applied and Statistics)Bachelor of Science Mathematics with ComputingBachelor of Applied Computer ScienceBachelor of Arts (Communication Media)Bachelor of Computer ScienceBachelor of Software EngineeringDiploma ProgrammesDiploma in Library and Information ScienceDiploma in Journalism and Mass CommunicationDiploma in Computer ScienceDiploma in Information Technology

4.The Senate shall offer and recommend for conferment of any other degree or award of diploma or certificate as it may deem fit.Statute XLIII: Staff Matters

1.Staff Associations

(1)The staff of the University shall have the right to join a staff association of their choice as recognized by the University.

(2)The conduct and affairs of the staff association shall be as provided in the constitutions of the said associations.

2.Employment of Staff

(1)The Council shall appoint such academic and administrative staff as it may deem necessary for the efficient functioning of the University.

(2)The Council may make such other appointments, whether paid or honorary, as it may deem fit.

(3)All members of staff shall be employed under the terms of service approved by the Council.

(4)All members of staff of the University shall be subject to the general authority of the Council and of the Vice- Chancellor.

3.Terms and Conditions of Service

(1)The Council shall, subject to the provisions of section 20(c) and (d) of the Act, determine the terms and conditions of appointment and promotion of all staff of the University, which shall be contained in the University Terms and Conditions of Service for Members of Staff as may be revised from time to time.

(2)The Council shall, subject to this Statute, appoint and promote such academic and administrative such staff as it may deem necessary for the efficient functioning of the University with such duties and upon such terms and conditions as the Council may prescribe from time to time.

(3)The Council may, subject to this Statute, make such other appointments and promotions, whether paid or honorary as it may deem fit.

(4)The council shall determine the categorization of staff for purposes of Terms and Conditions of Employment and these shall be limited to teaching, senior management, administrative, technical and support staff.

(5)The Council may review the conditions of appointment and promotion of any staff categories from time to time, provided that in so doing any changes in such conditions shall apply in individual cases only to the extent that the changes are mutually acceptable to the member of staff and the Council.

4.Staff Disciplinary Procedure

(1)The disciplinary procedure shall provide for a warning to be issued to an employee in order to accord them an opportunity of correcting the misconduct concerned.

(2)Heads of Departments responsible for discipline shall adhere to the following guidelines—

(a)before issuing a warning, all facts shall be established and evaluated to determine whether the suspected misconduct occurred;

(b)the employee shall, in all cases, be given the opportunity to defend their case;

(c)appropriate action which may be taken may include—i) a warning;ii) training; oriii) supervision;

(d)where a warning is issued, the nature of the misconduct shall be made clear to the employee, and the employee shall be required to correct the situation with an indication of possible consequences of failure to comply, and a date for reviewing of the matter shall be agreed with the employee; and

(e)in cases of serious misconduct, including theft or use of violence in the workplace, the steps laid down in the disciplinary procedures under dismissal shall apply.

(3)Indiscipline shall include the following—a) minor misconduct, including—i) habitual absence from work;ii) repeated lateness;iii) extended rest breaks; andiv) low work standards.b) unacceptable behavior, including—i) recurring absence from work;ii) unauthorised absence from the workplace;iii) minor insubordination;iv) neglect of safety precautions; andv) lack of attention to duty.c) serious misconduct, including—i) serious neglect of work standards;ii) insulting behavior; andiii) rowdiness at work and disobedience to those placed in authority.d) gross misconduct, including—i) fighting;ii) pecuniary embarrassment;iii) incapacitation due to alcohol;iv) theft;v) intentional gross neglect of duty;vi) insubordination;vii) threats;viii) abuse;ix) intentional work practices which are dangerous;x) sexual harassment;xi) bullying; andxii) corruption among others.

4.(1) Verbal and written warnings issued shall depend on the seriousness of the misconduct.

(2)The discipline procedure shall take the following steps-(a) Step 1: Verbal WarningShall involve informing the employee and explaining what the employee did wrong and recommend change, if any. To assist in the effective functioning of the Disciplinary Procedure and verbal warnings need not be given for petty behaviour or where a timely word of advice would correct the unsatisfactory behaviour concerned.The employee shall, in signing this record, acknowledge that the warning has been received and understood. The refusal by the employee to sign and acknowledge shall not invalidate the warning. Details of the warning shall be valid for a period of six (6) months fromb) Step 2: First Written WarningWhen an employee who has been verbally warned continues to breach regulations but such breach, in the opinion of the University, does not warrant urgent and immediate interdiction or suspension, the University shall—i) issue the employee with a written notice of the complaint against the employee;ii) require the employee to give a written explanation within fourteen(14) days from the date of the notice;iii) consider the explanation given by the employee with any other information or evidence relevant to the matter and determine whether the employee is guilty or not;iv) if the employee is found guilty, the employee shall be issued with a first written warning and a copy sent to the Registrar (Administration, Human Resource and Central Services) for record keeping in the employee's file.v) The employee shall sign the record as an acknowledgment that the warning has been received and understood.

(vi)The warning shall state—

A) the details of the complaint;B) the changes expected;C) the period of time during which the employee's performance shall again be reviewed;D) that failure to change may result in loss of employment;E) the period of time for which the warning shall remain valid; andF) a copy of this warning shall be kept in the employee's file. Refusal by the employee to sign the record shall not invalidate the written warning issued.c) Step 3: Final Written Warning

(i)Where a written warning is considered inadequate because of the seriousness of the misconduct or when an act of misconduct is committed within twelve (12) months of the employee having received an earlier written warning for misconduct. The final written warning shall be kept in the records of the employee's file.

(ii)The employee shall sign the record as an acknowledgment that the warning has been received and understood.

(iii)Refusal by the employee to sign the record shall not invalidate the written warning issued.

(iv)The written warning shall be kept in the employee's file and shall be valid for a period of twelve (12) months.

d) Step 4: Final Decision and ActionWhere steps 1 to 4 have been followed but the employee's performance remains unacceptable or where the employee continues to breach the University's regulations, a final recommendation to the Vice-Chancellor may be made by the relevant Staff Disciplinary Committee as follows—i). Suspension or Interdiction

(A)An employee may be interdicted only if—i) proceedings which may lead to his dismissal are being taken;ii) proceedings which may lead to his dismissal are about to be taken; oriii) criminal proceedings are being instituted against him.

(B)An employee may be suspended from duty under the following circumstances—i) if the employee has been convicted of a serious criminal offence;ii) if as a result of the proceedings for dismissal taken against him the University considers that the employee ought to be dismissed; oriii) when an employee is reported to have absconded duty without lawful excuse.

(C)An employee who is interdicted shall receive salary, not being less than half of his salary as the Vice-Chancellor may deem fit.

(D)For the purposes of this regulation, "salary" does not include allowances and benefits.

(E)An employee who is be suspended, under this regulation, shall not be entitled to any salary and commuting allowance.

(F)But the employee shall be entitled to all allowances and medical cover. Where disciplinary or criminal proceedings instituted against an employee under interdiction or suspension and such an employee is neither dismissed nor otherwise punished, the whole or any salary withheld or stopped shall be reinstated to the employee upon termination of such proceedings.

(G)If any punishment other than dismissal is inflicted, the employee may be refunded such proportion of salary withheld or stopped as a result of the employee's interdiction/suspension as the Vice-Chancellor shall determine.

ii). Dismissal

(A)The relevant Staff Disciplinary Committee may, depending on the nature of the misconduct, recommend summary dismissal of an employee with notice or pay in lieu of notice. In case of misconduct, which may warrant dismissal, the University Management Board shall, through the Registrar (Administration, Human Resource and Central Services), convene a meeting of the relevant Staff Disciplinary Committee in accordance with Schedule II of these Statutes at the earliest possible opportunity.

(B)The Disciplinary Committee shall investigate the case and make a report on the matter considering all the evidence and its recommendations, and the Committee shall grant the employee under investigation an opportunity to defend himself and call any witnesses if necessary.

(C)The employee concerned shall be accorded an opportunity to state his case and respond to any accusations made. When the facts and circumstances have been considered, the Disciplinary Committee shall arrive at a decision and recommend the same to the Vice-Chancellor who shall forward the same to the University Management Board for final approval of the ruling.

(D)The final determination made shall be communicated to the employee in writing.

iii. Summary Dismissal or Termination of EmploymentAn employee who engages in gross misconduct shall be summarily dismissed.Gross misconduct includes any instances where the employee—

(A)Without lawful cause, an employee absents himself from the proper and appointed place for the performance of his work;

(B)is intoxicated during working hours, rendering himself incapable of performing his work;

(C)Uses abusive or insulting language or insulting to a person placed in authority;

(D)Fails or refuses to obey lawful and proper instructions which it is within the scope of his duty to obey issued by his employer or a person placed in authority;

(E)Is arrested for a recognizable offence punishable by imprisonment and is not within ten days either released on bail or on bond or otherwise lawfully set at liberty;

(F)Commits, or on reasonable and sufficient grounds is suspected of having committed a criminal offence against or to the substantial detriment of his employer or the employer's property;

(G)Constantly fails to meet set targets without justifiable cause;

(H)Neglects to perform any work which was his duty to have performed, or if he carelessly and improperly performs any work which by its nature it was his duty, under his contract, to have performed carefully and properly.

iv. Termination of Employment

(A)The University may terminate employment on the following grounds—i) misconduct;ii) poor performance; oriii) physical incapacity.

The University shall explain to the employee, in a language the employee understands, the reason for which the University shall consider termination and the employee shall be entitled to have a union representative present during this explanation;

(B)The University shall, before terminating the employment of an employee or summarily dismissing the employee, hear and consider any representations which the employee may have on the grounds of misconduct or poor performance; and

(C)Disciplinary cases shall be finalized within a period of six (6) months which the Vice-Chancellor may in cases where investigation demands, extend and make a report to the Council.

(D)The Vice-Chancellor shall, upon receiving serious disciplinary complaints against any employee in senior management of Grade XIV and above, assign the case to the relevant Council Committee, which shall determine the case and shall grant the employee an opportunity to defend himself.

5.Where an employee is satisfied with the determination regarding his case, the employee may appeal to the Council for a review of the case within 30 days from the date of communication and the Vice-Chancellor shall present the appeal to the Council for reconsideration.

6.Staff Complaints and Grievances Procedurea) Phase 1: Verbal DiscussionEmployees shall bring complaints to the attention of their immediate Supervisor in the first instance and the Supervisor shall respond to the complaint within two (2) working days and a resolution shall be encouraged at this stage through discussion and counselling.b) Phase 2: Pre-grievance HearingIf no agreement is reached under paragraph (a), the employee shall present the Supervisor with a written grievance and the supervisor shall be required to respond in writing within three (3) working days. Copies of this correspondence shall be sent to the Office of the Registrar (Administration, Human Resource and Central Services). A resolution shall be encouraged at this stage through discussion and the counselling of all parties concerned.c) Phase 3: Grievance HearingWhere the grievance is not resolved or the Supervisor is the offender, the matter may be referred to the next level of management. At this stage, the officer in charge shall convene a meeting to review the grievance with the complainant and the supervisor. The hearing shall be treated confidentially but the complainant may choose to be accompanied by a colleague or any other person who shall be an employee.Minutes of the grievance meeting shall be taken. Both the accused and the aggrieved party shall provide evidence and the allegations shall be clearly stated. There shall be adequate allowance for enquiry and cross-examinations of and by both parties.d) Phase 4: JudgmentThe Registrar (Administration, Human Resource and Central Services) shall, having received the evidence, constitute and chair a committee to hear the case and confirm their decision in writing within seven (7) working days. The Officer handling the case shall state the recommendations, findings and disciplinary action where necessary. The Registrar (Administration, Human Resource and Central Services) shall retain all minutes on decisions made and they shall be filed in individual employee files.e) Phase 5: ConclusionIf the issue is not resolved, the employee shall write a request for the matter to be discussed by the Council or relevant appeals committee as appropriate. If the employee shall still not be satisfied with the recommendations of the Committee, the employee shall further appeal to the Vice-Chancellor in writing, clearly stating reasons for his dissatisfaction. The Vice-Chancellor, may at his discretion determine the case, and may consult with the relevant Disciplinary Committee or the Council, whichever is applicable to bring the matter to a conclusion.

7.Staff Shortlisting CommitteesThe staff shortlisting committee shall be constituted as set out in Schedule II of these Statutes.Statute XLIV: Student Matters

1.The Council reserves the right to determine the types and level of fees to be paid by students and the right to withhold a degree, diploma, certificate or any other award until any outstanding debts are settled with the University.

2.(1) The Senate shall exclude any student from participating in any academic activity or enjoying any other University services unless such a student pays in full all the requisite fees.

(2)The Senate reserves the right to exempt any student from this requirement.

3.The Senate may withhold the conferment of any degree, award of diploma, certificate or any award on any person until all outstanding fees and other dues are settled with the University.

4.(1) The "Rules and Regulations Governing the Students Association, Conduct and Discipline" issued by the Council shall, unless otherwise stipulated in these Statutes, govern matters affecting the education and discipline of students including their academic and general conductors approved by the Senate and the Council.

(2)The Students' Disciplinary Committee is composed of members set out in Schedule III of these Statutes.

5.A student shall be required to register within a period of three (3) weeks and any student who fails to so register shall be presumed to have deferred their studies to the next academic year.

6.A student who fails to register or attend classes for a period exceeding two (2) Weeks in any one Semester shall not be eligible to take examinations, and shall be subject to deregistration unless he submits a request for deferment.

7.A student may defer studies for one (1) or more academic years for a maximum of four (4) academic years or five (5) academic years in the case of a five (5) year programme or six years in the case of a six year programme with the authority of the Senate, provided that the student shall apply to the Registrar (Academic Affairs) through the Dean of School, for such deferment within the first two (2) Weeks of the semester.

8.A student who does not complete his academic programme within a period not exceeding twice the stated length of the academic programme shall automatically be deregistered unless under very special circumstances approved by the Senate.Statute XLV: University Examinations

1.University examinations shall be conducted under the authority of the Senate.

2.There shall be rules and regulations governing University examinations as set out in statutes XLVI and XLVII.

3.There shall be regular University examinations, special examinations, supplementary examinations and re-sit to be held under such conditions as the Senate may prescribe.

4.Unless the Senate otherwise determines, there shall be internal and external examiners of the University appointed by the Senate on terms to be prescribed by the Council. The internal examiners shall prepare and evaluate the examinations.

5.External examiners shall be appointed for periods and on such terms as the Senate may, from time to time determine, provided that no external examiner shall hold appointment for a period of two consecutive terms.

6.In case of re-examination of script of a candidate who has appealed for a remark, an independent examiner who did not teach the candidate in the course or the paper under examination shall be appointed.

7.Every candidate for a University examination shall pay, to the University in respect of such examination, such fees as the Council shall prescribe from time to time.

8.All University examinations shall be held at the end of the semester in which the courses have been taught unless otherwise approved by the Senate.

9.In the event of any alleged examination irregularity involving either a student or a member of staff, the same shall be dealt with in accordance with respective regulations in force.

10.Departments shall establish moderating committees chaired by the Chairperson of Department and consisting of members of academic staff who shall moderate examinations internally.

11.There shall be a Board of Examiners of each School.

12.(1) The membership of the Board shall consist of—a) the Dean or the Director of Campus, who shall be the Chairperson;b) internal examiners; andc) external examiners.

(2)The members of the Board referred to in (b) and (c) shall be appointed by the Senate.

13.The functions of the Board of Examiners shall be receiving and processing examination results and making recommendations thereon to the Senate.

14.Publication of all University examination results shall be the responsibility of the Deputy Vice-Chancellor (Academic, Research and Student Affairs).

15.Any issues regarding the published examination results shall be made to the Registrar (Academic Affairs).Statute XLVI: Rules and Regulations for Undergraduate and Diploma Programmes

1.Minimum Entry Requirements for Bachelor's DegreeA person may apply for a Degree programme if the person meets any of the following requirements—a) a mean grade of grade C+ (plus) in the Kenya Certificate of Secondary Education;b) a candidate with disabilities may be given special consideration with regard to the minimum requirement at Kenya Certificate of Secondary Education;c) two (2) relevant Principal passes obtained in the Kenya Advanced Certificate of Education Examination at the same sitting or different sittings;d) a holder of a diploma of Kisii University with a "Credit" pass or higher or an equivalent qualification from a recognized institution in the relevant field of specialization acceptable to the Senate; ore) meet additional entry requirements as may be specified by the respective Department.

2.Minimum Entry Requirements for Diploma ProgrammesA person may apply for a diploma programme if the person meets the any of the following requirements—a) a mean grade of grade C- (minus) in the Kenya Certificate of Secondary Education;b) a candidate with disabilities may be given special consideration with regard to the minimum requirement at KCSE;c) a holder of a certificate from a recognized institution with a "Credit" pass or higher or equivalent qualification from a recognized institution in the relevant field of specialization, acceptable to the Senate; or d) meet additional or specific entry requirements as may be specified by the respective Department or School offering the diploma programme.

3.Duration of Study and Course Loading

(1)The duration of study for a degree or diploma shall be as prescribed under the respective academic programmes and approved by the Senate.

(2)A candidate shall take and pass at least one hundred and twenty (120) Credit Factors of the prescribed courses to qualify for the award of a degree or at least sixty (60) Credit Factors for the award of a Diploma and at least thirty (30) Credit Factors for certificate programmes.

(3)The number of Credit Factors required for the award of diploma or conferment of degree shall vary from one programme to another or from one School to another.

(4)A full-time student shall register for and take fifteen (15) to twenty one (21) Credit Factors of courses per semester, while part-time students may take half that number of Credit Factors in consultation with the respective Department, School.

(5)The Senate may accept a Credit Transfer up to a maximum of forty nine percent (49%) of the required degree or diploma programme credits acquired from a recognized institution and taken within a period acceptable to the Senate provided that such credits shall have been obtained by passing the courses at the grade of "B" and above.

(6)A candidate shall fulfill other conditions as may be set by the respective Departments Schools from which the degree is sought.

4.Degree and Diploma Structure and Course Requirements

(1)The Bachelor's degrees and diplomas are structured as specified under individual academic programmes and approved by the Senate.

(2)Courses taken to fulfill graduation requirements shall be drawn from those specified by the respective Department or School and from the University common core courses.

(3)The University common core courses are intended to broaden the academic background of the student consistent with their respective professional training and facilitate a more profound appreciation of the society and environment of which they are a part.

(4)A candidate shall be required to take and pass at least nine (9) Credit Factors of common core courses selected from outside the candidate's area of specialization.

5.Examination Processing and General Requirements

(1)All examinations shall be conducted under the authority of the Senate as specified under various rules and regulations.

(2)Every candidate shall, to be eligible to take University examinations, pay to the University in respect of the examinations such fees as the Council shall prescribe from time to time.

(3)A student shall register for scheduled courses within the first two (2) weeks of the semester and after fulfilling all other requirements shall be eligible to take examinations.

(4)There shall be Internal and External Examiners of the University appointed by the Senate upon the recommendation of the Boards of School who shall prepare examinations and examine students in papers assigned to them by the School.

(5)Final examination marks shall be agreed upon between the Internal and External Examiner, provided that where no such agreement can be reached the Chief Examiner concerned shall make the final decision.

(6)In the case of re-examination, a Moderator may be appointed from within or outside the University who had no part in teaching the candidate in the subject for the paper under examination.

(7)Subject to approval by the Senate, Departments may establish Moderating Committees chaired by the Chairperson of Department and consisting of senior academic staff that shall moderate the examinations.

(8)A student shall not be permitted to proceed to the subsequent year of study, unless the student satisfies all the previous examinations requirements.

(9)A student shall be permitted to proceed to the subsequent year of study, provided the student re-sits the courses failed when next offered

6.Invigilation of Examinations

(1)On examination day, the Chairperson of Department shall be the Chief Examiner of all papers in his Department. The course lecturer shall be the Chief Invigilator and shall be assisted by at least one other invigilator.

(2)The Chief Invigilator shall be in charge of supervising examinations.

(3)All candidates shall assemble in the exam hall 10 minutes before thestart of the examination. No candidate shall be allowed into the examination room after 30 minutes of start of the examination.

(4)A candidate shall not be allowed to leave the examination room until 30 minutes before the end of the examination, and once a candidate leaves they shall not be permitted to return to the examination hall.

(5)A candidate shall produce Student Identity Card or National Identity Card and examination card for verification and identification.

(6)Before the lecturer administers an examination, examination regulations shall be read to all candidates.

(7)The Chief Invigilator shall record the registration number of a candidate taking the said examination in the prescribed attendance sheet.

(8)All candidates shall write their registration numbers on the answer booklets provided and no names shall be written on the answer booklet.

(9)After examinations, the Chief Invigilator shall collect all examination materials, answer booklets, extension sheets, question papers and attendance sheets and shall take them back to the examinations office for entry of returns.

(10)The Chief Examiner shall then submit the used scripts to the course lecturer for marking.

7.Assessment Criteria and ProceduresOrdinary Examinations

(1)The ordinary examinations shall be graded on the basis of percentage marks consisting of thirty percent (30%) as Continuous Assessment Tests (CAT) and seventy percent (70%) as final examinations.

(2)A course having three (3.0) Credit Factors or less shall be examined by a paper of two (2) hours only.

(3)Where a course is mainly practical in nature, it may be examined wholly or silbstantially by continuous or practical assessment.

(4)The total marks scored for each course shall be translated into Letter Grades as follows-

70percent and above A (Excellent) 60 -69 percent B (Good)

50-59percent C (Average)

40-49percent D (Below average)Below 40 percent F (Fail)

(5)Other designations related to examinations shall be as follows—P PassI IncompleteK Course in progressCT Credit TransferAU Audit

//8.Special Examinations//

(1)Special examinations shall be administered at the end of the academic year for candidates who were unable to sit for end of semester examinations due to acceptable reasons.

(2)A student shall obtain prior written authorization to be eligible to sit for special examination.

(3)whereas authorization to sit for special examinations on account of sickness shall be obtained from the Chief Medical Officer, that on account of bereavement or any other social problem shall be obtained from the Dean of Students, using a prescribed Form.

(4)Special examinations shall be graded like ordinary examinations.

(5)A student who fails special examinations shall sit for supplementary examinations when next offered.

(6)A student shall not proceed to the next year of study unless the student passes all examinations for the current year of study.

//9.Supplementary Examinations//

(1)A student who fails an examination shall be required to sit for supplementary examinations upon payment of the requisite fees.

(2)Supplementary examinations shall be administered at the end of each academic year.

(3)Students who fail supplementary examinations shall not progress to the next academic year of study, but retake the failed course when next offered.

(4)Whereas results of passed supplementary examinations shall be awarded a pass grade, results of retaken courses shall be graded normally.

//10.Discontinuation//A student shall be discontinued on academic grounds if the student—a) fails more than fifty percent (50%) of all Credit Factors taken in an academic year;b) fails a repeated course;c) fails to register for, and attend scheduled classes for two weeks or longer without the consent of the Senate;d) commits an examination malpractice; ande) fails to meet any other condition stipulated by the School for the award of degree or diploma.

11.Remarking of Examinations

(1)A candidate shall to appeal to the Dean of School through the Chairperson of Department for remarking of an examination, on payment of a non-refundable fee to be determined from time to time by the Council.

(2)Remarking shall be done by an Examiner (or Examiners) other than the original one and shall be moderated by a Moderating Committee as established under Sub-section 5 (7) of this Statute.

12.Assessment Criteria for Medical Programmes

(1)A student—

(a)who fails an end-of-semester examination shall be required to re-sit the failed course;

(b)who fails a re-sit course shall to repeat the academic year or level only once during the duration of the programme or level; and

(c)who fails a course during a repeated academic year or level shall re-sit the failed courses.

13.Discontinuation:A student shall be discontinued on academic grounds if the student—

(a)fails more than fifty percent (50%) of all Credit Factors taken in an academic year or level;

(b)fails re-sit course in a repeat year or level;

(c)fails to register for, and attend scheduled classes for two weeks or longer without the consent of the Senate;

(d)commits an academic or examination malpractice; or

(e)fails to meet any other condition stipulated by the School for the award of degree or diploma.

14.Procedure for Processing Examinations ResultsThe procedure for processing examination results shall be as follows—a) after administering of examinations, marked examination scripts, mark sheets, examination papers, attendance sheets and marking schemes for every course shall be received by Chairperson of Department from respective lecturers within three weeks;b) within two weeks of receipt of the marked scripts, the Chairperson of Department shall forward them to the external examiner for moderation;c) final examination marks shall be agreed upon between the Internal and External Examiner and where no such agreement can be reached, the Chairperson of Department shall arbitrate and determine the final mark;d) the Chairperson of Department shall receive moderated results and the Dean or the Director shall convene the School Board meeting within one (1) week to discuss the results;e) following the School Board meeting, the Dean or Director shall issue provisional results to the students; and t) the provisional results are forwarded to the Senate for approval.

15.Course EvaluationCourse evaluation comprises of—a) evaluations of the programmes and the courses shall be conducted by students, lecturers, and Chairperson of Departments, and on a periodic basis by the peers;b) at the end of every academic semester, students shall be given an opportunity to rate the course offered and taken, and the results forwarded to the Directorate of Academic Quality Assurance for analysis. The final result after analysis shall be submitted to the Chairperson of Department through the Dean of the School for reference and action;c) the School alumni and the various industries shall be called upon to interrogate the courses and assess their market viability; andd) the Commission for University Education Standards shall be upheld in the design and implementation of every new programme;

16.Examination Irregularities and Disciplinary Procedures and PenaltiesExamination Malpractices

(1)A student shall be liable for expulsion or dismissal from the University if the student commits any of the following malpractices—

(a)copying or reading from another candidate's script or from any other unauthorized source;

(b)bringing into the examination room any unauthorized materials relevant to the examination like books, notes, electronic devices with pre-set formulae, mobile phones, tablet computers, pre-written answers etc.;

(c)abetting, aiding or covering up an examination malpractice;

(d)seeking or obtaining a deferment of examination on false pretence; and

(e)plagiarism; or

(f)engaging in any other misconduct relating to examinations such as, taking an examination script out of the examination room instead of handing it over to the examiner at the end of examination time.

17.Evidence CollectionEvidence collection shall be conducted as follows—a) a student found cheating shall first record a statement and shall continue sitting for the examination.b) a student found cheating who refuses to record a statement shall not continue sitting for the examination and the examination scripts shall be confiscated.c) the Chief Examiner and Invigilators shall write and sign the statements about the incident.d) the Chief Invigilator shall report immediately in writing to the Chairperson of Department about the examination malpractice as stipulated in the Statutes.e) the Chairperson of Department shall immediately report in writing to the Dean of School, attaching the evidence.

18.Disciplinary Procedures and PenaltiesDisciplinary procedures shall be as follows—a) any examination malpractice shall immediately be reported in writing by the Invigilators through the Chief Examiner of the Department to the Dean of School where the course is taught. The report shall include statements by the student involved, invigilators and examiners;b) on receiving the report of examination malpractice, the Dean of school shall convene, not later than two (2) Weeks after the end-of-semester examinations, a School Students' Disciplinary Committee to deliberate on the case;c) the membership of the School Students Disciplinary Committee shall be as follows—i) the Dean of School where the course is offered as the Chairperson;ii) two (2) Chairpersons of Department where the course was taught and, if different, where the student was registered;iii) two (2) School representatives from within the School where the course was offered; andiv) the Registrar (Academic Affairs), who shall provide the Secretariat;d) the School Students Disciplinary Committee shall conduct its own procedures and its findings shall be reported to the School Board of Examiners and the Senate as soon as possible, but before the Senate deliberates on the relevant examination results.

19.Review of Disciplinary CasesReview of disciplinary cases shall be as follows—

(1)A student may, if not satisfied with the verdict of the Senate, apply for a review of the case to the Vice-Chancellor within twenty-one (21) days from the date the verdict is communicated.

(2)The Vice-Chancellor shall present applications for review of cases to the Senate for consideration.

(3)The Senate shall constitute a sub-committee to review the cases and make recommendations for consideration and approval.

(4)The Senate sub-committee shall consist of the following—

(a)a Dean of School not associated with the case as the Chairperson;

(b)three (3) Chairpersons of Departments from different Schools;

(c)the Chief Legal Officer; and

(d)the Registrar (Academic Affairs) as the Secretary.

(5)The sub-committee shall review the case and present its recommendations to the Senate within fourteen (14) days.

(6)The Senate shall consider the recommendations and make a verdict on the case after receiving the report.

(7)The verdict of Senate on reviewed cases shall be final.

20.Expulsion from the University

(1)A student may be expelled from the University under the following conditions—a) being involved in an examination malpractice;b) declared by the Students Disciplinary Committee to have demonstrated gross misconduct; andc) discovered to have been admitted irregularly.

(2)A student expelled from the University owing to irregular admission shall not be entitled to any previous academic records.

21.Classification of Degree and Diploma

(1)Except for the medical degree and diploma, the Bachelor's degree and diploma shall be classified on weighted average percentage marks of all the courses taken in all the years of study at the University as follows:

(2)The student Academic Transcript shall show the following—

(a)the Credit Factors for each course;

(b)the score for each course and the respective letter grade, including the "F" grade;

(c)the Weighted Average Score for the current academic year;

(d)the Cumulative Weighted Average Score; and

(e)courses and respective Credit Factor-Transfers, in case of in-service students.

(3)The Official Provisional Transcript shall be signed and issued by the Dean of School offering the degree or diploma.

(4)The Official Final Transcript shall be signed and issued by the Registrar (Academic Affairs).

(5)The Classification of the degree and diploma in medical programmes shall be as follows—

(a)a student shall be required to pass normal requirements for the programmes; and

(b)a student shall be required to pass the Qualifying Professional Examination(s) set by the School in collaboration with relevant professional bodies.

(6)Unless otherwise stated, medical certificates shall not be classified.Statute XLVII: Rules and Regulations for Postgraduate ProgrammesMaster's Degree

1.Application and Admission Procedures

(1)An applicant may obtain application forms from the Board of Postgraduate Studies upon payment of a prescribed non-refundable fee and returned duly completed and signed.

(2)All applicants for registration shall be processed in the first instance through the relevant Department in which such registration is sought.

(3)The Department shall forward all applications received with appropriate recommendation to the Board of the School concerned for approval and onward transmission to the Board of Postgraduate Studies for admission on behalf of the Senate.

(4)Applicants shall be admitted to only one degree programme at a time.

(5)Admission shall be confirmed by letter from the Dean, Board of postgraduate Studies.

(6)Admission shall be offered to holders of a Bachelor's degree with an Upper Second Class Honours or above or equivalent qualification from recognized institutions:provided that in exceptional cases, holders of lower second class honours may be admitted if they have two years of relevant experience.

(7)In exceptional cases, the Senate may also admit to the Masters programme a non-holder of Upper Second Class Honours provided that such candidate can, on the basis of the research and other scholarly work done, demonstrate to the satisfaction of the Senate qualification to undertake postgraduate studies.

(8)Subject to approval by the Senate, Departments may formulate regulations requiring applicants to have attained other academic qualifications as may be consistent with the goals of their Masters programmes or to appear for interview to determine their suitability for admission.

2.Duration of Study and Course Loading

(1)Full-time candidates for the Master's degree shall be registered for a minimum of eighteen (18) months and a maximum of thirty-six (36) months except in the case of special cases where the School shall guide the Senate.

(2)Part-time candidates for the Master's degree by coursework, examination and thesis shall successfully complete thirty (30) Credit Factors of coursework and in addition successfully complete a Master's thesis of fifteen (15) Credit Factors and a Masters Project of 9 Credit Factors to qualify for the award of the Master's degree.

3.Credit Transfer

(1)Credit transfers shall only be accepted from accredited institutions and programmes.

(2)Credit transfers may be permitted up to a maximum of 49% of the course units for similar programmes at the same level.

(3)All course credits transferred shall be of grade B and above and shall be indicated in the transcript.

(4)The relevant Department shall guide the Board of Postgraduate Studies on transferable courses through their School or Campus.

4.Master's Degree OptionsThe options for the Master's degree programme shall be as follows—a) Master's degree by Coursework, Examination and Thesis, whereby a candidate shall be required to do coursework, take examinations, conduct research, and submit a thesis at the end of the candidate's study programme.b) Master's Degree by Coursework, Examination and Project a candidate shall be required to take prescribed courses and examinations and a project equivalent tothree courses of 9 Credit Factors.

5.Conduct of Study and Supervision

(1)Candidates registered in accordance with these regulations shall be required to pursue their programmes of study under the guidance of Supervisors approved in that capacity by the Senate on the recommendation of the Department of the School Board concerned throughthe Board of postgraduate Studies.

(2)There shall be one (1) or two (2) Supervisors appointed for each candidate. At least one Supervisor shall be a member of the academic staff in relevant field of the Department offering the degree programme.

(3)Candidates shall be required to consult with their Supervisor at least twice per month.

(4)Supervisors shall submit progress reports on the candidate to the Board of Postgraduate Studies through the Chairperson of Department and Director, Board of Postgraduate Studies on a prescribed form once every four (4) months.

(5)Where the progress of the candidate is unsatisfactory, the candidate shall be warned in writing by the Director, Board of Postgraduate Studies through the Dean of School and the Chairperson of Department concerned. If the candidate shows no improvement after the warning within four (4) months, the Director of the Board of Postgraduate Studies shall recommend to the Senate for the candidate's deregistration.

(6)Where in the judgment of the Board of postgraduate Studies, a candidate is not receiving proper supervision from the supervisor the Board shall order change of the Supervisor.

6.Examinations

(1)Master's degree examinations shall be conducted under the authority of the Senate as specified under various rules and regulations of the University.

(2)Examinations shall consist of—

(a)continuous Assessment based on Assignments, Laboratory practicals and such other tests as the regulations of the Department may prescribe, which shall constitute forty percent (40%) of the total marks for each course;

(b)the final examinations which shall constitute sixty percent (60%) of the total marks for each course; and

(c)continuous assessment for programmes conducted by research or thesis only shall be reflected in the candidate's progress reports submitted by the Supervisor.

(3)Courses which are purely of practical nature and seminars may be assessed entirely by Continuous Assessment.

(4)Marks obtained in examinations shall be converted into letter grades as follows, except for the School of Health Sciences which shall inform the Senate appropriately for approval-

70%and above A (Excellent) 60-69% B (Good)

50-59%C (Average)

0-49%F (Fail)

(5)Other designations related to examinations shall be as follows—P PassI IncompleteK Course in ProgressCT Credit TransferAu Audit

(6)Re-sit of ExaminationsA candidate who fails in twenty five percent (25%) or less of the total Credit Factors in an academic year but has Cumulated Weighted Average marks of fifty percent (50%) or more shall be required to re-sit examination once only, and shall be awarded grade "C" fifty percent (50%) in all courses passed in re-sit examination.

7.DiscontinuationA student shall be discontinued for—

(a)failing more than twenty five percent (25%) of the total Credit Factors taken in an academic year;

(b)obtaining a Cumulative Weighted Average marks of less than fifty percent (50%) like average grade "C" for the academic year;

(c)failing a re-sit examination;

(d)committing serious examination malpractice as defined under section 23 of this Statute;

(e)failing to register for and attend scheduled lectures for two (2) weeks or longer without the consent of the Senate; and

(f)abscondment from research work for a maximum of sixty (60) days or more.

8.Special Examinations

(1)Special examinations shall be administered at the end of the academic year for candidates who were unable to sit for end of semester examinations due to reasons acceptable to the Senate;

(2)Special examinations shall be graded in the same manner as ordinary examinations.

(3)A student shall not be permitted to proceed to the next year of study without having satisfied all examination requirements.

(4)Examination results shall be processed and approved by the School Board of Examiners and submitted to the Board of Postgraduate Studies for ratification before being presented to the Senate by relevant Dean of School.

9.Supplementary Examinations

(1)Students who fail in any examination shall be required to sit for supplementary examinations upon payment of the requisite fees.

(2)Supplementary examinations shall be administered at the end of each academic year.

(3)Students who fail in supplementary examinations shall not progress to the next academic year of study, but shall re-sit the failed course when next offered.

(4)Whereas results of passed supplementary examinations shall be awarded a pass grade, results of retaken courses shall be graded normally.

10.Submission and Examination of Thesis or Project

(1)At least two (2) months before a thesis or a project is submitted, the candidate shall with the consent of the Supervisor give notice in writing to the Director of the Board of Postgraduate Studies indicating intention to submit thesis or project.

(2)The thesis or the project shall be loosely bound and submitted in quadruplicate and shall be accompanied by a signed declaration by the candidate confirming that the thesis or the project has not been previously submitted for a degree in any other University and that the thesis or project is the original work of the candidate.

(3)The thesis or project shall bear the signature of the Supervisor indicating approval to submit.

(4)Upon receipt of the thesis or the project, the Board of Postgraduate Studies shall forward the same to the Examiners within two (2) weeks.

(5)The Senate shall, on the recommendation of the Board of Postgraduate Studies, appoint in respect of each candidate presenting a thesis or a project a Board of Examiners consisting of—

(a)the Dean of School as the Chairperson;

(b)the Director, Board of Postgraduate Studies;

(c)the Chairperson of the relevant Department;

(d)the Supervisor, acting as Internal Examiner;

(e)one Internal Examiner who has not supervised the candidate, but is competent in the candidate's area of study;

(d)the External Examiner, to be present if available, who shall however be required for the Masters projects;

(e)a representative of the Senate; and

(f)a representative of the Board of Postgraduate Studies.

(6)The External and Internal Examiners shall submit within two (2) months independent written assessments of the thesis or the project to the Director, Board of Postgraduate Studies indicating—

(a)whether or not the thesis or project is adequate in form and content; and

(b)whether or not the thesis or project reflects an adequate understanding of the subject and, in consequence whether or not the degree shall be awarded.

(7)the thesis or project shall be graded as per Section 6 of this Statute.

(8)The Director of the Board of Postgraduate studies shall, as soon as all examiners reports are received, convene a meeting of the Board of Examiners at which the reports and other academic matters arising from the thesis or the project shall be considered.

(9)The Board of Examiners shall subject the candidate to an oral examination to enable it to arrive at a satisfactory recommendation on the merit of the thesis or the project. The passing of the candidate shall be based on the decision of the majority of the Board of Examiners by voting.

(10)If the Board requires the candidate to resubmit and defend the thesis or the project, this shall be done once only.

(11)If the Board of Examiners judges the candidate to have failed in both the quality of the thesis or the project and the defence, the decision of the Board shall be final.

(12)The decision of the Board of Examiners shall be communicated verbally to the candidate immediately following the defence and thereafter in writing by the Director of the Board of Postgraduate Studies within two (2) weeks after the defence.

(13)Where required, a signed certificate of corrections shall be issued by the Supervisor;

(14)A consolidated report and appropriate recommendation shall be submitted to the Chairperson of the Senate through the Dean of the Board of Postgraduate Studies.

(15)The designation related to examination shall be as follows—

(a)pass;

(b)pass with correction;

(c)re-submission; and

(d)deferred.

11.Doctor of Philosophy

1.Eligibility for RegistrationA Candidate qualifies to apply for Doctor of Philosophy programme at Kisii University if the candidate—

(a)holds a relevant Master's degree of Kisii University or an equivalent academic qualification of any other recognized institution;

(b)the Doctor of Philosophy degree being sought is relevant to the Master's Degree held by the candidate; and

(c)fulfills specific requirements as stipulated by respective Department School with regard to the field of study.

12.Application and Admission Procedures

(1)Application forms for the Doctor of Philosophy Degree may be obtained from the Director of the Board of Postgraduate Studies upon payment of a prescribed non-refundable fee and returned duly completed and signed.

(2)A candidate pursuing the programme by dissertation or research only, shall be required to present a research proposal together with the application for registration.

(3)A candidate pursuing the programme by coursework, examination and dissertation, shall submit a brief summary of the intended area of study together with the application forms, shall submit a full research proposal within four (4) months of registration.

(4)All applications for registration shall be processed in the first instance through the relevant Department in which registration is sought, which shall then forward all such applications with appropriate recommendations to the School or the Campus Board concerned for approval and onward transmission to the Board of Postgraduate Studies.

(5)Before recommending a candidate for registration, the Department and the School or the Campus Board concerned shall ensure that—

(a)the proposed field of study is academically sound and can successfully be pursued and supervised;

(b)there exist adequate facilities and resources for effective research; and

(c)the appropriate fees have been paid.

13.Duration of Study

(1)The Doctor of Philosophy programme shall, except by special permission of the Senate, take a minimum of three (3) and a maximum of five (5) calendar years for fulltime candidates, and seven (7) calendar years for those studying on a part-time basis.

(2)Continuance of registration of a candidate shall be dependent on evidence of satisfactory progress report and seminar papers as approved by the Senate.

(3)The Senate may, on recommendation of the School or the Campus Board concerned, permit a candidate to change registration status from full-time to part-time or vice versa.

14.Credit Transfer

(1)In line with the existing qualification frameworks, credit transfers for Doctor of Philosophy shall only be accepted from accredited institutions and programmes.

(2)Credit transfers may be permitted up to a maximum of 49% of the course units for similar programmes at the same level.

(3)All course credits transferred shall be of grade B and above and shall be indicated in the transcript.

(4)The relevant Department shall guide the Board of Postgraduate Studies on transferable courses through their School, or Campus.

16.Conduct of Study and Supervision

(1)The Doctor of philosophy programme shall be conducted by coursework,examination and dissertation, and individual Schools or Campuses shall specify the duration of the coursework, examination and dissertation components.

(2)There shall be at least two (2) supervisors appointed for each candidate with at least one Supervisor being a member of the academic staff in relevant field of the Department offering the degree programme.

(3)Each candidate shall be required to attend and participate in seminars at the relevant Department and School or Campus.

(4)A candidate shall be required to pursue the programme of study under the supervision of academic staff appointed in that capacity by the Vice-Chancellor and theSenate on the recommendation of the Department, the School, or the Campus Board through the Board of Postgraduate Studies.

(5)A candidate shall be required to consult the Supervisors at least once every three (3) months.

(6)The Supervisors shall be required to submit individually or jointly progress reports on the candidate to the Director of the Board of Postgraduate Studies through the Chairperson of Department and the Dean of School twice a year.

(7)Where the performance of the candidate is unsatisfactory, the candidate shall be given a written warning by the Director, Board of Postgraduate Studies through the Dean of School and the Chairperson of Department.

(8)A recommendation for de-registration shall be made to the Senate by the Director of the Board of Postgraduate Studies after receipt of two (2) consecutive negative reports following the warning.

17.Examinations

(1)Examinations for the PhD degree shall be conducted under the authority of the Senate as specified under various rules and regulations.

(2)Continuous assessment of programmes conducted by research or dissertation only shall be reflected in the candidate's progress reports submitted by the Supervisors.

(3)Continuous assessment for programmes conducted by coursework, seminars and dissertations shall be examined entirely by continuous assessment.

(4)For course work, except for the School of Health Sciences that shall inform the Senate accordingly for approval, marks obtained shall be converted into letter grades as follows—

70.% and Above A (Excellent)

60-69%B (Good)

50-59%C (Average)Below 50% (Pass Grade) F (Fail)

(5)A candidate shall be required to maintain a minimum average "B" Grade in the courses taken equivalent to sixty percent (60%) in order to continue with the programme.

(6)A candidate who fails in a course shall be required to do a resit examination once only at his or her own expense, and the maximum grade to be obtained for a re-sit examination shall be "B" equivalent to sixty percent (60%).

18.Re-sit Examinations

(1)A candidate who fails in twenty five percent (25%) or less of the total Credit Factors in an academic year but has Cumulative Weighted Average marks of sixty percent (60%) or more shall be required to take re-sit examination once only in the course failed.

(2)Candidates shall be awarded grade "C" equivalent to fifty percent (50%) in all courses passed in re-sit examinations.

19.DiscontinuationA student shall be discontinued for—a) failing more than twenty five percent (25%) of the total Credit Factors taken in an academic year;b) obtaining a Cumulative Weighted Average marks of less than sixty percent (60%) or an average grade B for the academic year;c) failing a resit examination;d) committing serious examination malpractice as defined under Section 23 of this Statute; ande) failing to register for and attend scheduled lectures for two (2) weeks or longer without the consent of the Senate.

20.Special Examinations

(1)Special examinations shall be administered at the end of the academic year for candidates who were unable to sit for end of semester examinations due to reasons acceptable to the Senate.

(2)Special examinations shall be graded in the same as ordinary examinations;

(3)A candidate shall not be permitted to proceed to the next year of study if the candidate shall not have satisfied all examination requirements.

21.Supplementary Examinations

(1)A candidate who fails in an examination shall be required to sit for supplementary examinations upon payment of the requisite fees.

(2)Supplementary examinations shall be administered at the end of each academic year.

(3)A candidate who fails in supplementary examinations shall not progress to the next academic year of study, but retake the failed course when next offered.

(4)Whereas results of passed supplementary examinations shall be awarded a pass grade, results of retaken courses shall be graded normally.

22.Submission and Examination of Dissertation

(1)A candidate shall be required to submit a dissertation embodying the results of original research.

(2)The dissertation shall be written according to the format and specifications stipulated by Departments, Schools and Campuses and approved by the Board of Postgraduate Studies.

(3)The dissertation shall be submitted in quadruplicate and in loose binding and shall include a declaration by the candidate as follows—"Dissertation has not been submitted for a degree in any other university and that it is the original work of the candidate"

(4)The dissertation shall bear the signature of the Supervisor indicating approval to submit.

(5)A candidate shall, with the consent of the Supervisors, give notice of intention to submit the dissertation at least one (1) month before the date of submission.

(6)Upon receiving the notice to submit dissertation, the Chairperson of the Department shall identify the External Examiner and two Internal Examiners to the Board of Postgraduate Studies through the Dean of the School.

(7)The Senate shall, on recommendation of the Board of Postgraduate Studies, appoint at least one (1) Internal Examiner who did not supervise the student but who is in a related discipline to examine and submit written reports on the dissertation.

(8)The examiners shall be required to submit to the Director of the Board of Postgraduate Studies within two (2) months independent written reports on the thesis indicating—

(a)whether or not the dissertation is adequate in form and content;

(b)whether or not the dissertation reflects an adequate understanding of the subject; and displays original thought and significant contribution to knowledge; and

(c)whether or not the degree may be awarded.

(9)The dissertation shall be graded as per section 16(4) of these Statutes.

(10)The dissertation shall be defended before a Board of Examiners appointed by the Senate and constituted as follows—

(a)the Dean of School as the Chairperson;

(b)the Director, Board of Postgraduate Studies;

(c)the Chairperson of the Department;

(d)the Supervisor, acting as Internal Examiner;

(e)one Internal Examiner who has not supervised the candidate, but is competent in the candidate's area of study;

(f)the External Examiner;

(g)a representative of the Senate; and

(h)a representative of the Board of postgraduate Studies.

(11)The dissertation defense shall be held within one (1) month of the submission.

(12)The decision of the Board of Examiners which shall be required to be unanimous shall be communicated verbally to the candidate immediately following the defense and thereafter in writing by the Director, Board of Postgraduate Studies within two (2) weeks after defense.

(13)In the event of lack of unanimity, the matter shall be referred to the Dean, Board of Postgraduate Studies, who shall, in consultation with the Board of Postgraduate Studies, make the final determination.

(14)The Director, Board of Postgraduate Studies shall subsequently communicate the decision of the Board of Examiners to the Chairperson of Senate.

(15)The Senate may require a candidate to resubmit a dissertation for re-examination in a revised form once only within six (6) months.

(16)Where corrections to the dissertation are required, the Supervisors shall submit a signed certificate of corrections to the Dean of the Board of Postgraduate Studies.

(17)A dissertation accepted by the University and subsequently published in part or whole and in whatever form shall bear the inscription—"Work forming part of the requirements for the Degree of Doctor of Philosophy of Kisii University".Examination Irregularities, Disciplinary Procedures and Penalties for Postgraduate Students

23.Examination and Research MalpracticesA student shall be liable to discontinuation or expulsion from the University if the student commits any or all of the malpractices set out hereunder—(1) Examinationa) copying or reading from another candidate's script or from any other unauthorized source;b) bringing books, notes, electronic devices with pre-set formulae, mobile phones,tablet computers, pm-written answers etc. into the examination room any unauthorized materials relevant to the examination;c) abetting, aiding or covering up an examination malpractice;d) seeking or obtaining a deferment of examination on false pretense; ande) any other misconduct relating to examination.(2) Researcha) plagiarism;b) giving of false or forged research data and results and purporting them to be true;c) any deviation from the research or project procedures as prescribed in the approved research project proposal without consent of the designated Supervisors; andd) any other misconduct relating to research.Disciplinary Procedures and Penalties

(3)Any examination malpractice shall immediately be reported in writing within twenty four (24) hours or the next day by the Invigilators through the Chief Examiner of the Department to the Dean of School where the course is taught. The report shall include statements by the student involved, Invigilators and Examiners.

(4)On receiving the report of examination malpractice, the Dean shall convene, not later than two (2) weeks after the examinations period or after the malpractice was reported, a School or Campus Students Disciplinary Committee to deliberate on the case.

(5)The membership of the sub-committee of the Students Disciplinary Committee shall be as follows—

(a)the Dean of School where the course is offered as the Chairperson;

(b)two (2) Chairpersons of Department one from the Department where the course was taught and the student was registered and the other Chairperson from the same School or Campus if the student is registered in the same Department;

(c)two (2) School or Campus representatives of the rank of Senior Lecturer and above within the School where the course was offered; and

(d)one (1) representative from the Board of Postgraduate Studies.

(6)The Sub-committee for the School Students Disciplinary Committee shall conduct its procedures, unless otherwise stated, in accordance with protocols stipulated by the School Students Disciplinary Committee.

(7)The recommendations of the sub-committee of the School Students Disciplinary Committee shall be reported to the School Board of Examiners and the Senate as soon as possible, but before the Senate deliberates on the relevant examination results.

(8)A discontinued or suspended student may appeal to the Senate through its Chairperson within a period of thirty (30) days from the date of the letter discontinuing or suspending the student. An appeal not submitted within the period shall not be considered.

(9)The University may withdraw any degree, diploma or certificate awarded to a graduate who, while registered in a particular programme, committed an academic offence which if it had been detected before graduation, would have resulted in expulsion.

(10)Notification of the withdrawal of a degree, diploma or certificate shall be communicated to all relevant parties.

24.Post-Doctoral DegreeA candidate shall be awarded a Post-Doctoral degree in relevant field of study if the candidate has fulfilled requirements prescribed by the Senate.Statute XLVIII: Honorary Degree

(1)A candidate may be awarded an honorary degree if the candidate meets the following requirements set out in this Statute.

(2)An honorary degree shall be the highest recognition conferred to an individual who has attained outstanding achievements in the society and made distinguished contribution to scholarship, creativity, leadership, humanitarian or public service nationally or internationally.

(3)The nomination for consideration for honorary degree may originate from a member of the Council or the Senate and shall be communicated in writing to the Vice-Chancellor.

(4)The nominations shall be accompanied by a statement setting forth the degree recommended and details of the grounds on which the recommendation is based.

(5)The Vice-Chancellor shall refer such nominations to the Honorary Degree Award Committee as provided for under Schedule III of these Statutes for selection and vetting, provided that the Committee shall have the power to co-opt any person or persons to assist in the due assessment of the credentials of the nominees.

(6)The Vice-Chancellor shall be the Chairperson of the Honorary Degree Award Committee, and in the absence of the Vice Chancellor, the Committee shall appoint a person from among its members to preside over the meetings.

(7)Recommendation made by the Honorary Degree Award Committee shall be forwarded to the Senate for deliberation and thereafter to the Council for approval.

(8)Upon approval by the Council, the University shall award the honorary degree.

(9)A citation of the cause to award of the honorary degree shall be prepared by the University and an announcement made in at least one local daily newspaper with a wide circulation in Kenya.

(10)Prior to conferment of an honorary degree, a public citation including the name and outstanding achievement of the recipient shall be made to the Congregation by an Orator nominated by the Honorary Degree Award Committee from among the Professors of the University.

(11)The University shall consider for conferment of an honorary degrees from the following categories—a) the Honoris Causa Doctor of Science;b) the Honoris Causa Doctor of Laws;c) the Honoris Causa Doctor of Humane Letters; andd) the Honoris Causa Doctor of Fine Arts.

(12)A person shall not be considered for the award of an honorary degree if the person has a close working relationship with the University or is an employee of the University.Statute XLIX: Cancellation and Withdrawal of Degrees and other Awards

1.Power to Cancel or Withdraw AwardsPursuant to section 10(2) of the Charter, a degree, including an honorary degree or an award, including a diploma or certificate may be cancelled or withdrawn and the procedure for the cancellation and withdrawal is prescribed by this Statute.

2.Circumstances for Cancellation or Withdrawal of Awards

(1)The Senate may cancel or withdraw a degree, diploma or certificate in accordance with Section 3 of this Statute if that degree, other than an honorary degree, diploma or certificate conferred or granted by the University has been obtained by a person as a result of fraud.

(2)"fraud" includes, for the purposes of this Statute—

(a)an untrue or misleading certification by a candidate under the Board of Postgraduate Studies rules with respect to certification of originality of a thesis or work submitted in full or partial satisfaction of the requirements for the higher degree;

(b)the use of material in any thesis or work which was knowingly false or fabricated; or

(c)appropriating the ideas or work of another person and passing them off as the candidate's own.

(3)Subject to Section 3, the Senate may revoke an honorary degree if it is satisfied that—

(a)the details provided in support of the nomination for the award of the degree are subsequently found to be incorrect or incomplete;

(b)the recipient of an honorary degree is convicted of a criminal offence, the maximum penalty for a period of twelve (12) months or longer; or

(c)the accuracy or completeness of the information which was the basis for the award of the honorary degree is or is found to be, materially deficient.

3.Manner of Cancellation or Withdrawal of Awards

(1)Where the Senate determines that a case exists for cancelling or withdrawing a person's degree, diploma or certificate, the Senate shall establish a Committee to investigate the facts.

(2)The Committee, which shall be chaired by the Vice-Chancellor, shall give the person against whom a case exists an opportunity to be heard.

(3)The Committee shall report its findings to the Senate.

(4)The Senate shall require a person whose degree, diploma or certificate is cancelled or withdrawn under this statute to return to the University the degree, diploma or certificate awarded to the University.

(5)This statute applies to degrees, diplomas and certificates conferred or granted whether before or after its date of commencement.Statute L: Emeritus Professorship

1.A person qualifies for appointment as an emeritus professor of the University if the person is—a) of the rank of Professor; andb) retired from active service in the University.

2.A person shall be considered for appointment as an Emeritus Professor where the person—a) has demonstrated academic excellence through scholarship, as evidenced by research publications and innovation;b) has taught with distinction at the University for at least ten years, five of which has been as a Professor; andc) shall have achieved international reputation as a scholar.

3.Nominations for designations as Emeritus Professor shall originate from the Schools of the University and shall thereafter be forwarded to the Senate and once approved by the Senate, forwarded to the Human Resources and Appointments Committee of the Council for further consideration and then to the Council for appointment.

4.The terms of appointment as an Emeritus Professor shall be as follows—a) an Emeritus Professor shall for all purposes be regarded as Professor of the University;b) the position of Emeritus Professor shall be personal;c) the Council, taking into account all relevant matters, shall make provision for compensation for services rendered and for housing, healthcare and any other matters for the benefit and welfare of the Professor and family;d) an Emeritus Professor shall be provided with such facilities as may be required for the discharge of academic responsibilities; ande) an Emeritus Professor shall be a full member of the Senate.Statute LI: Congregation of the University

1.For the purpose of conferring degrees and awarding diplomas of the University, there shall be held from time to time a meeting of the University, which shall be called a Congregation or such other distinction as the Senate may determine.

2.The Congregation shall be constituted of the members of the University referred to in section 12 of the Charter.

3.The Congregation shall be presided over by the Chancellor.

4.The procedure for the conferment of the degrees in a Congregation and all other matters not provided for in this Statute shall be determined by the Senate and approved by the Council.

5.The Vice-Chancellor shall declare a meeting convened for the purpose of conferring degrees and awarding diplomas at the Congregation of the University, and shall pronounce such Congregation dissolved at the end of the meeting.Statute Conferring of Degrees

1.Congregations of the University shall be at least once a year and shall be presided over by the Chancellor or in the absence of the Chancellor, by the Chairperson of Council as provided for in the Act.

2.Degrees shall be conferred at a Congregation of the University.

3.A candidate shall not be admitted to a degree other than an honorary degree, unless the candidate—e) has paid such fees as may be prescribed by the Council; andt) has satisfied all the conditions prescribed for the award of such degree certified by the Senate.

4.The procedure as to the conferring of degrees, the academic dress to be worn and all other matters regarding Congregation not provided for in this Statute shall be determined by the Senate.Statute LIII: Financial Regulations

1.All the funds, assets and property, movable and immovable, of the University shall be managed and utilized by the Council in accordance with the provisions of this Statute and the Charter in such manner and for such purposes as in the opinion of the Council would promote the best interest of the University, provided that the Council shall not charge or dispose of any immovable property except in accordance with the procedures laid down by the Constitution, the Act, the Charter and these Statutes.

2.All the monies of the University shall be paid into one or any of the following accounts—a) the Endowment Fund;b) the Deposit Account;c) the Capital Account;d) the Revenue Account;e) the Research Grant Account; andf) any other Account approved by the Council.

3.The Endowment Fund

(1)There shall be paid into the Endowment Fund all such monies as may be received by the University and declared specifically to be payable into that Fund.

(2)The Council shall not expend any monies of the Endowment Fund but shall pay to the Revenue Account all interest received from the investment of the monies of the Endowment Fund.

4.The Deposit Account

(1)There shall be paid into the Deposit Account all such monies as may be received by the University for special purposes and as are not payable into the Endowment Fund; and

(2)The monies of the Deposit account and the interest there from shall be used and applied for purposes for which such monies were received.

5.The Capital Account

(1)There shall be paid into the Capital Account all such monies as may be received by the University for the purposes of capital expenditure and the construction and improvement of the University; and

(2)The monies and the interest there from of the Capital Account shall be used and applied on capital expenditure for the construction of infrastructure and improvement of the University facilities.

6.The Revenue Account

(1)There shall be paid into the Revenue Account—

(a)the interest received from the investment of the monies in the Endowment Fund;

(b)all fees and dues payable by or in respect of students; and

(c)all revenue grants by the Kenya Government or by any other Government or person.

(2)The monies standing to the credit of the Revenue Account shall be used and applied for the management and working for the University in such manner and for such purpose as, in the opinion of the Council, are best suited to promote the interest of the University.

7.The Research Grants Account

(1)There shall be paid into the Research Grants Account all such monies as may be received by the University for research purposes.

(2)Monies in the Research Grants Account shall be used and applied by theCouncil for related purposes.

8.Subject to the provisions of the Charter—

(a)the Council may borrow, either by way of overdraft from a Banker or otherwise, such sums as may from time to time are required for the administration of the University; and

(b)the monies standing to the credit of the Endowment Fund shall be invested by the Council in such securities as trustees are authorized to invest in under the provisions of any law in Kenya, provided that where any sums are received by the Council for any payment into the Endowment Fund are in the form of stocks or shares without converting them into such securities.

9.The monies or any portion thereof standing to the credit of any of the accounts other than the Endowment Fund of the University may be invested by the Council in such securities as the Council may deem fit.

10.Any monies standing to the credit of any accounts of the University, including the Endowment Fund may be temporarily invested for a period not exceeding twelve (12) months pending utilization and in accordance with such policy as the Council may from time to time determine.

11.The Council shall cause to be prepared annual estimates of the revenue and expenditure, both Recurrent and Capital, of the University and such estimates shall be approved by the Council in accordance with the provisions of the Charter.Statute LIV: Contracts and Pecuniary Interests

1.ContractsContracts on behalf of the University may, subject to any other provisions of law, be made as follows—a) a contract by law required to be in writing and to be under Seal, may be made on behalf of the University in writing under the Common Seal;b) a contract by law required to be in writing and signed by the parties to be charged therewith may be made on behalf of the University in writing signed by a duly authorized officer;c) a contract made according to Paragraph (a) and (b) above may in addition to any other person authorized by law be varied or discharged in the same manner in which it is authorized to be made;d) the Council may by regulations delegate the power to sign contracts for the University to the extent and in respect of the subject matter specified in the regulations;e) the power given under paragraph (d) above may itself be delegated in writing, but no such delegation shall be operative until a copy of the instrument recording the delegation has been delivered to the Vice-Chancellor;f) the Common Seal of the University shall be kept in such custody as the Council directs and shall not be used except upon the order of the Council;g) the Common Seal of the University shall be authenticated by the signature of the Vice-Chancellor and other members of the Council duly authorized by the Council on their behalf;h) the Common Seal of the University when affixed to any document and duly authenticated under this Statute, any necessary order or authorization of the Council shall be presumed to have been duly given unless the contrary is proved;i) all documents other than those required by law to be under Seal, made on behalf of Council and all decisions of the Council may be signed under the hand of the Chairperson, the Vice-Chancellor or the Deputy Vice-Chancellor (Administration, Planning and Finance) or any other member of the Council duly authorized by the Council in that behalf;j) except where specified in regulations, no officer of the University, or any other person employed by the University or working in or in connection with a Department or body within or under the control of the University shall have authority to make any representations on behalf of the University or to enter into any contract on behalf of the University, except with the express consent of the Council;k) no consent given by the Council shall be operative until a copy of the resolution of the Council, certified by the Vice-Chancellor has been delivered to such officer or other person;l) the Vice-Chancellor shall keep a register of all delegations under this part and all documents to which the Seal has been affixed; andm) the Vice-Chancellor shall, on request from any member of the Council, open the register for inspection by that member.

2.Pecuniary Interest

(1)No member of the University shall take or hold any interest in any property belonging to the University.

(2)If a member of the University has any pecuniary interest, direct or indirect, in any contract or proposed contract for the purpose, sale or other disposition of land, or for the supply of work or goods to or for the purpose of the University and is present at a meeting of one of the said members of a Committee or Sub-Committee thereof at which the contract is the subject of consideration, the member shall at the meeting, and as soon as practicable after the commencement thereof, disclose the fact and shall withdraw from the meeting during the consideration or discussion of or vote on any question with respect to the contract or proposed contract.

(3)The Council may prescribe in the regulations the rules for determining whether any member of the University has any pecuniary interest in such a contract.Statute LV: Intellectual Property

1.Guiding Principles

(1)These Statutes and the associated intellectual property policy shall specify the manner in which intellectual property lawfully able to be regulated by the University shall be developed, protected, managed and commercialized.

(2)The University shall assert ownership of intellectual property, other than scholarly works, created by its members of academic staff. This shall be congruent with International law and reflect the prevailing expectation of national granting bodies. This approach shall provide clarity and security of ownership rights, thereby promoting the commercialization of research and the transfer of knowledge to the wider community. In relation to students, honorary appointees and visitors, the University shall assert ownership only if the intellectual property is a teaching material or the subject of specified agreement.

(3)In pursuit of its aims and functions, the University shall strive to deal expeditiously, expertly and thoroughly with opportunities to commercialise the intellectual property in which it asserts its rights, and in so doing, seek to realize its full value for itself, creators, and the wider community.

(4)The University shall administer this Statute and the intellectual property principles in a manner that ensures that proper regard is given to the interests of creators including, by sharing in the financial and other benefits of what is created, and that any assignment of intellectual property owned by the University shall not inconsistent with these guiding principles.

2.Ownership of Intellectual Property

(1)All rights, other than moral rights, to intellectual property created by members of staff in the course of or incidental to their employment shall be owned by the University, except in the case of scholarly works. Rights to scholarly works shall be owned by the member or members of academic staff who created such works.

(2)Except where Section 3 applies, the University shall have no rights to intellectual property solely developed by students, honorary appointees or visitors.

(3)The University shall have the power to enter into any specified agreement on such terms as it deems fit, whether or not it shall become the owner of any intellectual property otherwise identified or referred to in the specified agreement.

3.Ownership of Intellectual Property Created by Students, Honorary Appointees or Visitors

(1)All rights, other than moral rights, to intellectual property created by any student, honorary appointee or visitor whilst engaged in an activity which shall be the subject of a specified agreement shall be owned by the University.

(2)All rights in relation to teaching material created by a student, honorary appointee or visitor shall be owned by the University.

(3)All other rights to intellectual property, in relation to scholarly works, are owned by the student, honorary appointee or visitor to the extent to which that person created such works.

4.Scholarly Works

(1)The right to scholarly works created whilst the author thereof is a member of the academic staff, a student, an honorary appointee or a visitor of the University, shall be deemed to have been granted to the University, and unless otherwise agreed by the University, a non-exclusive, royalty-free, worldwide and irrevocable licence to use those scholarly works for educational, teaching and research purposes only, for the duration in which the intellectual property rights subsist in the scholarly works, shall be granted whether or not such author shall be employed or engaged by the University, or in the case of a student, enrolled at the University.

(2)In exercising its rights refereed to above, the University recognizes the moral rights of the author, including the rights of attribution and integrity of authorship, and that any use shall be for the University's benefit only and not for the personal exploitation or gain of any third parties including, other members of staff or students.

5.Vice-Chancellor as Attorney

(1)A creator shall, as required by the University, execute all documents and do all acts that may be necessary or desirable to give full effect to the provisions of this statute and the intellectual property principles.

(2)If a creator fails to execute any document or do any act for that purpose, the Vice-Chancellor may execute all such documents and do all such acts as his or her attorney under power in accordance with the terms of any enrolment declaration signed by a student or any terms of employment or engagement of a member of staff, honorary appointee or visitor.

(3)The Vice-Chancellor may exercise such power of attorney even if the University benefits from such power.

6.Assignment of Intellectual Property

(1)The University may assign any intellectual property owned by the University to third parties, including creators, on such terms as it may deem fit or as otherwise provided in any specified agreement to which the University may be a party.

(2)The University may also acquire any intellectual property from third parties,including creators, on such terms as it may deem fit or as otherwise provided in any specified agreement to which the University may be a party.

(3)Unless intellectual property may already be assigned or may otherwise be the subject of an existing dealing by the University including, under the terms of a specified agreement, a creator may by notice in writing apply to the University for the Intellectual Property created by that creator to be assigned to that person or a designated third party. Any assignment by the University may only take place if an agreement shall be reached between the University and the applicant or as the case may be, the applicant or the designated third party may acquire rights to the intellectual property only by these means.

7.General Provisions

(1)The Council may establish an intellectual guidelines policy which shall to be used for the purposes of administering this Statute, including dealing with the interests of creators and giving effect to the guiding principles set out in the recitals to this statute and in the event of any inconsistency, the terms of this statute shall prevail.

(2)A creator shall comply with the terms of the invention disclosure policy.

(3)The University shall take into account, along with other relevant factors, any wishes of the creator made known to the University in reaching its own decision as to whether any intellectual property so disclosed to the University or any University owned company shall either—

(a)be protected at law and, if applicable, later commercialized for the benefit of the University and other stakeholders; or

(b)be made available for the general purposes of the creator.

(4)Where the University deals with intellectual property for the purposes of profit or gain, it shall share any net proceeds of commercialization with the creators of that intellectual property in accordance with the intellectual property policy.

(5)Any power or right to be exercised by the University under this Statute may be exercised by the Vice-Chancellor or the Vice-Chancellor's nominee, except that the power of attorney referred to in Section 5 shall be exercised personally by the Vice-Chancellor.

(6)All intellectual property created by members of staff, honorary appointees, visitors or students prior to the date of coming into effect of this statute shall be intellectual property governed by the terms of the University's intellectual property Statute in force at the date of their creation.

(7)The obligation to show that the intellectual property was created prior to the date of coming into effect of this statute rests with the creator.

(8)All other intellectual property created by members of staff, honorary appointees, visitors or students after coming into effect of this Statute governed by the terms of this Statute.Statute LVI: Service of Notices and Documents

1.Except where otherwise expressly provided for by the Act, or any other written law, any notice or document required by or for the purposes of the Act, or the Statutes, to be given or sent to any other person, may be given or sent either personally, or by registered post to him or her at his or her last known physical or postal address.

2.Where a notice or other document is sent by registered post, service thereof shall be deemed to have been properly effected by properly addressing and posting a letter containing the notice or other document, and shall be deemed to have been effected seven (7) days after posting.

3.The accidental omission to give a notice to or to send a document to any person entitled to receive the same shall invalidate the proceedings consequent upon such notice or document.Statute LVII: Statement of Equal Opportunity

1.Kisii University is an equal opportunity employer.

2.The University endeavours to admit qualified students into its programmes irrespective of their ethnicity, nationality, race, religion or socio-economic status.

3.As an employer, the University shall fully adhere to the constitutional demand on gender equity and shall from time to time as need arises, deliberately appoint either gender to enhance affirmative action.

4.The University shall not discriminate on disability or religious affiliation in its staff appointment, promotion or appraisals.Statute LVIII: Miscellaneous

1.Whereas the University recognizes the constitutional guarantee for freedom of association and assembly and fully subscribes to that guarantee, the University shall not permit its premises and other facilities to be used as offices or for the purpose of the management or promotion of the management or promotion of any political party.

2.There shall no political rallies, fetes or other activities on the University grounds or premises without the prior written approval of the Vice-Chancellor provided that in granting or refusing such approval, the Vice-Chancellor shall take into account the interests of the University including safety of its property.

3.Unless specifically authorized to do so by the Vice Chancellor, a member of staff shall not make public, political or policy statements on behalf of the University and if made contrary to this Statute, such statements shall be of no effect and the University shall not take any responsibility for such statements.

4.Subject to the Act and any written law, a member of staff interested in contesting a Senate, Parliamentary or County Assembly seat shall be required to resign from the service of the University before presenting himself or herself for nomination for such election.

5.A member of staff nominated to a Senate, Parliamentary or County Assembly seat or appointed to public service shall be required to obtain unpaid leave of absence from the University on such terms and conditions as the Council shall determine.

6.The Council may amend, add or alter these Statutes as it deems fit from time to time, provided that the Council shall only amend, alter or add to the Statutes governing courses of study and other academic matters on receipt of a proposal or report thereon by the Senate and shall not reject any such report or request or amend any Statutes so proposed without further reference to the Senate.

7.No person may, except with the written consent of the Council, use the word "University" together with the word "Kisii" in furtherance of, or as, or in connection with any advertisement for any trade, business, calling or profession provided nothing in this Statute shall be construed as preventing the bona fide use by any person of any title in pursuance of the grant to him or her of a degree, diploma, certificate or other award by the University.

8.Where there is a conflict in the interpretation of these Statutes, the interpretation given thereof by the Council shall prevail.

SCHEDULE I

COMMITTEES OF THE COUNCIL

1.Human Resources and Appointments CommitteeThe Committee shall comprise of—a) the independent Member of Council as the Chairperson;b) the Representative of the Principal Secretary, Ministry of Education;c) two other Members of Council;d) the Vice-Chancellor as the Secretary;e) the Deputy Vice-Chancellor (Administration, Planning and Finance);f) the Registrar (Administration, Human Resource and Central Services);g) the Chief Legal Officer; andh) the Human Resource Manager.Terms of ReferenceThe terms of reference of the Committee shall be—a) recommending to the Council employment, appointment and promotion of all staff in grades XIV and above;b) considering and recommending to the Council approval of terms and conditions of service, criteria for recruitment, appointment and promotion for all staff;c) overseeing development and implementing of a human resource management policy in the University;d) receiving and considering reports on staff welfare;e) receiving, considering and recommending to the Council proposals on staff establishment and Schemes of Service of the University;f) adjudicating on staff disciplinary appeals;g) overseeing implementation of policies on gender mainstreaming, equal opportunities for persons with disabilities, minorities and other marginalized groups and submitting reports on the same to the Council;a) monitoring implementation and effectiveness of the Staff University Training and Appraisal Policy;b) overseeing industrial relations;c) handling disciplinary matters for staff from Grade XIV and above. Membership for respective staff Disciplinary Committees shall be as provided for in the Human Resource Manual;d) recommending to the Council improvements in the job grading classifications as it may consider appropriate;e) advising the Council on matters related to the Pension Scheme; andf) undertaking any other responsibility that may be assigned by the Council from time to time.

2.Audit, Governance, Risk Management CommitteeThe Committee comprises of—a) an independent Member of Council as the Chairperson;b) a representative of the Cabinet Secretary, National Treasury;c) one (1) other Member of the Council; andd) the Chief Internal Auditor as the Secretary.Terms of ReferenceThe terms of reference of the Committee shall be—a) receiving, reviewing and recommending internal control mechanisms towards improving efficiency, effectiveness, transparency and accountability;b) receiving and discussing internal and external audit reports and recommending to the Council;c) reviewing and overseeing the settlement and implementation of recommendations from the Public Accounts and Public Investments Committees;d) reviewing and regularly reporting to the Council on the effectiveness and efficiency of the internal audit function;e) reviewing management procedures and making proposals to the Council for mainstreaming of risk management, controls and governance;f) reviewing and submitting for the Council's approval the Audit, Governance and Risk Management Committee and internal audit department charters, and the internal audit annual work plans;g) reviewing and submitting proposals to the Council on improvement of efficiency and effectiveness of management systems, including and not limited to high risk areas such as public finance, human resource, academic programs, and general internal controls;h) reviewing and submitting a report to the Council on compliance with policies laws, regulations, procedures, plans, and ethics;i) initiating special audit or investigation on any allegations, concerns and complaints regarding corruption, lack of accountability and transparency;j) receiving, considering and submitting to the Council progress reports from the Chief Internal Auditor including—i) work performed compared with work planned;ii) key issues emerging from internal audit work done;iii) status of management response to audit findings and recommendations; andiv) changes to the annual work plan.k) undertaking any other responsibility assigned by the Council from time to time.

3.Planning, Finance, Building, Development and General Purposes CommitteeThe Committee comprises of—a) an independent Member of the Council as the Chairperson;b) representative of the Principal Secretary, Ministry of Education;c) 2 other member of the Council;d) the Vice Chancellor as the Secretary.e) the Registrar (Administration, Human Resource and Central Services);f) the Deputy Vice Chancellor (Administration, Planning and Finance);g) the Finance Officer;h) the Chief Procurement Officer; andi) the Chief Planning Officer.Terms of ReferenceThe terms of reference of the Committee shall be—a) receiving, considering and recommending for the Council's approval, annual estimates of revenue and expenditure;b) overseeing compliance of budgetary allocation as approved within its annual budgets;c) generating and receiving proposals for subscription, donations and bequest for onward transmission to the Council for consideration;d) overseeing proper recording of accounts of the income, expenditure and assets of the University and submission of financial reports as required by law;e) overseeing proper vesting of all immovable property, shares, funds and securities in the name of the University;f) receiving and considering for onward transmission to the Council proposal for investing the University funds subject to legal requirements;g) receiving for consideration and onward transmission to the Council reports on management and administration of the University—i) land and buildings;ii) machinery and equipment;iii) funds; andiv) vehicles.h) receiving and considering proposals for the University fees and any other charges and recommending to the Council for consideration and approval;i) receiving recommending for onward transmission to the Council on scholarships, bursaries and other awards;j) receiving proposals on opportunities for investments, for processing and onward transmission to the Council for consideration and approval;k) receiving reports on performance of University investments and submitting proposals for the Council's consideration;l) overseeing the development, review and implementing the University Strategic Plan in conformity with the medium term fiscal frame work and policy objectives;m) receiving, considering and submitting for the Council's approval the annual Procurement Plan of the University;n) recommending for the Council's approval the sale, purchase, exchange, leaseor take on of movable and immovable property;o) recommending for the Council's approval—i) the borrowing of money on behalf of the University; andii) mortgaging or charging all or any part of movable and immovable property;p) receiving for consideration and recommending to the Council opening and closing of bank account for the funds of the University;q) receiving, considering and making recommendation to the Council on reports of implementation of the University Master Plan;r) receiving, considering and submitting for the Council's approval of proposals on new projects;s) reviewing the performance of all ongoing projects and submitting reports to the Council on a quarterly basis;t) receiving, considering and making recommendation to the Council on reports of implementation of the University Performance Contract and Consolidated Annual Work Plan;u) recommending to the Council on acquisition of new fixed assets including land;v) exploring ways of raising funds for the University, both internally and externally;w) developing appropriate and conducive policies to guide and promote resource mobilization and income generation activities; and.x) undertaking any other responsibility assigned by the Council from time to time.

4.Academic, Research, Extension, Collaboration and Sealing CommitteeThe Committee comprises of—a) an independent Member of Council as the Chairperson;b) a representative of the Principal Secretary, Ministry of Education;c) 2 other members of the Council; andd) the Vice-Chancellor as the Secretary.e) the Deputy Vice-Chancellor (Academic, Research and Student Affairs);f) the Registrar (Research, Extension, Innovation and Resource Mobilization);g) the Registrar (Academic Affairs);h) the Registrar (Administration, Human Resource and Central Services); andi) the Director of Academic Quality Assurance.Terms of ReferenceThe terms of reference shall be—a) receiving, considering, noting and forwarding to full Council proposals or reports on establishment, abolition or harmonization of campuses, university colleges, or colleges within the University, schools, units, departments and centers, as the Senate may from time to time determine;b) developing, establishing and reviewing structures and mechanisms for ensuring the implementation of academic and research policies, the maintenance of standards and enhancement of good practice;c) providing oversight in the implementation of academic and research policies, the maintenance of standards and enhancement of good practice;d) dealing with matters related to the Statutes, in particular, examining the format and the content of the University Statutes and make recommendations to the Council for appropriate legislation as provided for in the Kisii University Charter;e) receiving from the Senate, considering, noting and forwarding to full Council the cancellation or withdrawal of degrees, diplomas or certificates;f) advising the Council on the recommendation of the Senate on the status of research, innovation, extension programmes, collaborations and adequacy of teaching and learning resources in the University;g) receiving from the Senate, considering, noting and forwarding to full Council on students' admissions, teaching, curriculum development or review, students' reports welfare and status of academic quality assurance;h) receiving and considering proposals on nominations for the award of honorary degrees and recommending to full Council the award of honorary degrees;i) receiving, considering and recommending through full Council to the Finance Committee the types and amount of fees to be paid by students;j) receiving and recommending to full Council the use of the University Seal on University documents; andk) dealing with any matter that may be referred to it by the Council.

SCHEDULE II

COMMITTEES OF THE UNIVERSITY MANAGEMENT BOARD

1.Budget and Resource Allocation CommitteeThe Committee comprises of—a) the Deputy Vice-Chancellor (Administration, Planning and Finance) as the Chairperson;b) the Registrar (Administration, Human Resource and Central Services);c) one elected member of the Senate;a) the Chief Planning Officer;b) the Chief Procurement Officer; andc) the Finance Officer as the Secretary.Terms of ReferenceThe terms of reference shall be—a) coordinating, preparing, implementing and monitoring of annual the University budget and recommending the same to the University Management Board;b) receiving, considering and advising the University Management Board on recommended allocation of expenditure;c) receiving, considering and advising the University Management Board on recommended virement of the budget;d) receiving, considering and advising the University Management Board on alternative sources of funding;e) receiving, considering and advising the University Management Board on preparation and implementation of Annual University Procurement Plan and Strategic Plan operational budget; andf) undertaking any other responsibility assigned by the University Management Board from time to time.

2.Staff Training and Human Resource Management CommitteeThe Committee comprises of—i) the Deputy Vice-Chancellor (Administration, Planning, and Finance) as the Chairperson;ii) the Deputy Vice-Chancellor (Academic, Research and Student Affairs)iii) the Registrar (Academic Affairs);iv) the Registrar (Research, Extension, Innovation and Resource Mobilization)v) the Finance Officer;vi) the Human Resource Manager;vii) one (1) representative for each staff union.viii) two (2) elected representatives of the Senate; andix) the Registrar (Administration, Human Resource and Central Services) as the Secretary.Terms of ReferenceThe terms of reference shall be—a) overseeing development of policies on staff recruitment, schemes of service,appraisal, staff establishment, promotion, remuneration and other terms and conditions of service, and recommending the same to the University Management Board;b) monitoring and advising the University Management Board on staff performance appraisal;c) considering and approving staff applications for training, study leaves, and fee waivers;d) recommending to the University Management Board, members of staff who are due for promotion;e) advising the University Management Board on staff welfare; andf) dealing with such matters as the University Management Board may refer to it from time to time.

3.Space Allocation Committee The Committee shall comprise of—a) the Deputy Vice-Chancellor (Administration, Planning and Finance) as the Chairperson;b) the Registrar (Administration, Human Resource and Central Services);a) the Deputy Registrar (Central Services);b) the Deputy Registrar (Admissions, Registration and Timetabling);c) the Catering and Accommodation Manager; andd) the Chief Planning Officer as the Secretary.Terms of ReferenceThe terms of reference shall be—a) advising the University Management Board on acquisition or leasing of new buildings;b) assessing current and projected University space needs for teaching, learning and administrative purpose;c) allocating the University offices to entitled staff;d) reviewing the University space needs policy as the need arises and make appropriate recommendations to the University Management Board; ande) dealing with any matter referred to it by the University Management Board.

4.Staff Disciplinary Committees Terms of ReferenceThe terms of reference shall be—a) receiving and considering matters of disciplinary nature affecting staff on behalf of the University Management Board, and reporting to the University Management Board on the appropriate action to be taken, provided that the disciplined staff may appeal to the Council;b) investigating issues surrounding misconduct by staff which may have adverse effect on the staff and recommending to the University Management Board appropriate corrective measures;c) recommending to the University Management Board serious disciplinary cases that may require suspension or dismissal; andd) formulating and reviewing, from time to time, the regulations governing the conduct and discipline of staff.

(1)Administrative Staff (Grades I-XI)The Committee shall comprise of—a) the Deputy Vice-Chancellor (Administration, Planning and Finance) as the Chairperson;b) the Deputy Vice-Chancellor (Academic, Research and Student Affairs);c) the Registrar (Academic Affairs);d) the Registrar (Research, Extension, Innovation and Resource Mobilization)e) the Finance Officer;f) the Chief Legal Officer;g) the Respective Head of Department;h) the Respective staff union representative; andi) the Registrar (Administration, Human Resource and Central Services) as the Secretary.For administrative staff in Grades XII-XIII, the Vice-Chancellor shall chair the Disciplinary Committee.

(2)Academic Staff (Grades X-XI)The Committee shall comprise of—a) the Deputy Vice-Chancellor (Academic, Research and Student Affairs) as the Chairperson;b) the Deputy Vice-Chancellor (Administration, Planning and Finance);c) the Registrar (Academic Affairs);d) the Registrar (Research, Extension, Innovation and Resource Mobilization);e) the Finance Officer;f) the Chief Legal Officer;g) two (2) Senate Representatives;h) the Respective Chairperson of the Department;i) one UASU Representative; andj) the Registrar (Administration, Human Resource and Central Services) as the Secretary.For academic staff in Grades XII-XIII, the Vice-Chancellor shall chair the Disciplinary Committee.

5.Staff Shortlisting and Interviews Committees

(1)Administrative StaffThe Committee, for Grade I-IV staff, shall comprise of—i) the Deputy Vice-Chancellor (Administration, Planning and Finance) as the Chairperson;ii) the Deputy Vice-Chancellor (Academic, Research and Student Affairs)iii) the Finance Officer;iv) the Respective Heads of Departments; andv) the Registrar (Administration, Human Resource and Central Services) as the Secretary.The Committee, for Grade V-XIII staff, shall comprise of—i) the Vice-Chancellor as the Chairperson;ii) the Deputy Vice-Chancellor (Academic, Research and Student Affairs);iii) the Deputy Vice-Chancellor (Administration, Planning and Finance);iv) the Registrar (Academic Affairs);v) the Registrar (Research, Extension, Innovation and Resource Mobilization)vi) the Finance Officer;vii) the Respective Head of Departments; andviii) the Registrar (Administration, Human Resource and Central Services) as the Secretary.The Vice-Chancellor may delegate the responsibility of chairing the meeting if need arises.

(2)Academic Staff (Grade X-XIII)The Committee shall comprise of—i) the Vice-Chancellor as the Chairperson;ii) the Deputy Vice-Chancellor (Academic, Research and Student Affairs);iii) the Deputy Vice-Chancellor (Administration, Planning and Finance);iv) the Registrar (Academic Affairs);v) the Registrar (Research, Extension, Innovation and Resource Mobilization);vi) the Finance Officer;vii) the Respective Chairperson of Department; andviii) the Registrar (Administration, Human Resource and Central Services) as the Secretariat.Terms of ReferenceThe terms of reference of the Committee shall be—a) receiving, considering and shortlisting candidates for various positions in the University;b) interviewing shortlisted candidates for various posts; andc) dealing with any matter that may be referred to the Committee by the University Management Board.For Associate Professor and Administrative positions in Grade XIV and above, the University Council shall form the interviewing panel.

SCHEDULE III COMMITTEES OF THE SENATE

1.Deans' CommitteeThe Committee shall comprise of—a) the Deputy Vice-Chancellor (Academic, Research and Student Affairs) as the Chairperson;b) the Deans of Schools;c) the Dean of Students;d) the University Librarian;e) the Heads of Academic Directorates;f) the Campus Directors; andg) the Registrar (Academic Affairs) as the Secretary.Terms of ReferenceThe terms of reference of the committee shall be—a) making recommendations to the Senate on proposals from Schools Boards that may have implications for other Schools, or for the systems in the University as a whole;b) making recommendations to the Senate on regulations governing levels of fees and other regulations governing academic programmes;c) considering and approving as appropriate applications for interschool transfer of students;d) administering all scholarship received by the University for undergraduate students;h) making recommendations to the Senate on regulations governing levels of fees and other regulations governing academic programmes; andi) dealing with any matter referred to it by the Vice-Chancellor or the Senate.

2.Library, Publishing and Printing CommitteeThe Committee shall comprise of—a) the Deputy Vice-Chancellor (Academic, Research and Student Affairs) as the Chairperson;b) the Registrar (Academic Affairs);c) the Registrar (Research, Extension, Innovation and Resource Mobilization);d) the Deans of Schools;e) the Director of Information and Communication Technology; andf) the University Librarian as the Secretary.Terms of ReferenceThe terms of reference of the Committee shall be—a) preparing and submitting to the Senate annual report on the functioning of the University Library;b) making recommendations to the Senate on library policy regarding establishment of specialized libraries such as departmental, research or textbook collections;c) assisting and advising the Librarian on all matters relating to the Library;d) formulating up to date rules and regulations governing the use of University libraries;e) advising the Senate on the planning of major additions to the Library building and services;f) ensuring that all books, journals, and other materials acquired by the library comply with the ethical standards desired by the University;g) making recommendations to the Senate on the stocking, staffing and equipping of the Library;h) Considering the facilities and resources needed and advising the University Librarian on all matters relating to the development of the University Library as a resource centre for learning and research; andi) dealing with any matter referred to it by the Vice-Chancellor or the Senate.

3.Students Disciplinary CommitteeThe Committee shall comprise of—a) the Deputy Vice-Chancellor (Academic, Research and Student Affairs) as the Chairperson;b) the Dean of Students;c) two Students representatives one of whom is the Chairperson of the Students Association;d) the Relevant Dean of the School or Director of Campus;e) the Chairperson of relevant Department;f) the Registrar (Academic Affairs) as the Secretary;g) the Chief Legal Officer; andh) the Chief Security Officer.Terms of ReferenceThe terms of reference of the Committee shall be—a) investigating issues of misconduct and indiscipline by students and recommending to the Senate appropriate corrective measures;b) recommending to the Senate serious disciplinary cases that may require suspension or expulsion;c) formulating and reviewing the code of conduct for University students and recommending to the Senate amendments to the rule "rules and regulations governing the Conduct and discipline of students" if the need arises; andd) dealing with any matter referred to it by the Vice Chancellor or the Senate.

4.Examinations and Timetabling CommitteeThe Committee shall comprise of—a) the Deputy Vice-Chancellor (Academic, Research and Student Affairs) as the Chairperson;b) the Registrar (Academic Affairs) as the Chairperson;c) the Deans of Schools;d) the Deputy Registrar (Admissions, Registration and Timetabling);e) the Deputy Registrar (Examinations and Senate);f) the Registrar (Academic Affairs) as the Secretary.Terms of ReferenceThe terms of reference of the Committee shall be—a) liaising with—i) all Schools and the Campuses to harmonize the examination and teaching timetables;ii) the Space Allocation Committee and the Academic, Research and Student Affairs Division to ensure that learning resources are optimally and effectively utilized;b) advising the Senate on the expansion of teaching facilities; andc) dealing with any matter referred to it by the Vice-Chancellor and the Senate.

5.Scholarships and Bursaries Award CommitteeThe Committee shall be comprised of—a) the Deputy Vice-Chancellor (Academic, Research and Student Affairs) as the Chairperson;b) the Deputy Vice-Chancellor (Administration, Planning and Finance)c) three members of Senate appointed by the Senate;d) the Finance Officer; ande) the Registrar (Academic Affairs) as the Secretary.Terms of ReferenceThe terms of reference of the Committee shall be—a) reviewing and making recommendations to the Senate on criteria for scholarships and bursary awards;b) receiving applications for scholarships and bursaries, evaluate and award scholarships and bursaries on behalf of the Senate;c) soliciting for scholarships and bursaries on behalf of the University; andd) dealing with any matter referred to it by the Vice-Chancellor or the Senate.

6.Honorary Degree Award Committee The Committee shall comprise of—a) the Vice-Chancellor as the Chairperson;b) the Deputy Vice-Chancellor (Academic, Research and Student Affairs);c) the Deputy Vice-Chancellor (Administration, Planning and Finance);d) the Registrar (Research, Extension, Innovation and Resource Mobilization)e) the Registrars (Administration, Human Resource and Central Services);f) three other elected members of the Senate; and g) the Registrar (Academic Affairs) as the Secretary.Terms of ReferenceThe terms of reference of the Committee shall be—a) receiving and considering proposals and nominations for the award of honorary degrees;b) recommending to the Senate and the Council award of honorary degrees; andc) dealing with any matter referred to it by the Senate.

7.Graduation and Ceremonies CommitteeThe Committee shall comprise of—a) the Deputy Vice-Chancellor (Academic, Research and Student Affairs) as the Chairperson;b) the Deputy Vice-Chancellor (Administration, Planning and Finance);c) the Principals of Colleges;d) the Directors of Campuses;e) the Deans of Schools;f) the Finance Officer;g) the Registrar (Administration, Human Resource and Central Services);h) the Registrar (Research, Extension, Innovation and Resource Mobilization);i) the Registrar (Academic Affairs) as the Secretary;j) the Catering and Accommodations Manager;a) the Chief Procurement Officer;b) the Chief Planning Officer;c) the Chief Medical Officer;d) the Chief Security Officer;e) the Deputy Registrar (Central Services); andf) the Chief Corporate Communications Officer.Terms of ReferenceThe terms of reference shall be to deal with policy issues related to the ceremonial functions such as Graduation Ceremony, Open Days, National days, Cultural Days activities etc.

8.Ethics Review CommitteeThe Committee shall be composed of—a) the Registrar (Research, Extension, Innovation and Resource Mobilization) as the Chairperson;b) a representative of each School at the grade of Senior Lecturer and above;c) the University Chaplain;d) the Dean of Students;e) the Chief Legal Officer; andf) the Director, Board of Postgraduate Studies as the Secretary.Terms of ReferenceThe terms of reference of the Committee shall be—a) approving permits for researchers to conduct research;b) providing guidelines for conducting research projects which involve human subjects or the usage of human derived material;c) providing schools or faculties with guidelines on how to maintain ethical standards in their research projects;d) counseling researchers from the University on the required ethical principles in research and creating awareness on the appropriate ethical code of conduct in research;e) deliberating and giving ethical approval for research projects that engage human subjects, and human derived material;f) ensuring participants shall be accorded ethical protection while taking part in research;g) monitoring and evaluating research activities that involve human subjects, data collection and human derived material;h) seeking guidance from externally certified bodies on ethical issues in research and providing advice to the University on good research practice;i) providing the researcher with academic freedom, intellectual property rights emotional, psychological and physical protection;j) preparing and submitting annual report to the Senate; andk) dealing with any matter referred to it by the Vice-Chancellor or the Senate.

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History of this document

31 December 2022 this version

Revised by 24th Annual Supplement

14 August 2020

Published in Kenya Gazette 154

Commenced

Read this version

The Kisii University Statutes

Legal Notice 153 of 2020

The Kisii University Statutes

Related documents

LAWS OF KENYA

UNIVERSITIES ACT

THE KISII UNIVERSITY STATUTES

LEGAL NOTICE 153 OF 2020

SCHEDULE I

SCHEDULE II

SCHEDULE III COMMITTEES OF THE SENATE

History of this document

31 December 2022 this version

14 August 2020

The Kisii University Statutes

Legal Notice 153 of 2020

The Kisii University Statutes

Related documents

LAWS OF KENYA

UNIVERSITIES ACT

THE KISII UNIVERSITY STATUTES

LEGAL NOTICE 153 OF 2020

SCHEDULE I

SCHEDULE II

SCHEDULE III COMMITTEES OF THE SENATE

History of this document

31 December 2022 this version

14 August 2020

Related documents

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