The Public Officer Ethics (Management, Verification and Access to Financial Declarations) Regulations

Legal Notice 179 of 2011

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Legal Notice 179 of 2011
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Public Officer Ethics Act
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LAWS OF KENYA

PUBLIC OFFICER ETHICS ACT

THE PUBLIC OFFICER ETHICS (MANAGEMENT, VERIFICATION AND ACCESS TO FINANCIAL DECLARATIONS) REGULATIONS

LEGAL NOTICE 179 OF 2011

  • Published in Kenya Gazette Vol. CXIII—No. 119 on 9 December 2011
  • Commenced on 1 January 2012
  1. [Revised by 24th Annual Supplement (Legal Notice 221 of 2023) on 31 December 2022]

Part I – PRELIMINARY

1. Citation

These Regulations may be cited as the Public Officer Ethics (Management, Verification and Access to Financial Declarations) Regulations.

2. Interpretation

In these Regulations unless the context otherwise requires—"authorised officer” means any person authorized by the Commission generally or in relation to a particular declaration;"Cabinet Secretary” means the Cabinet Secretary for the time being responsible for matters relating to integrity."declaration” means the declaration of income, assets and liabilities required of public officers under the Act and includes a clarification or additional information provided in respect of a declaration;

Part II – STORAGE AND ACCESS TO INFORMATION IN DECLARATIONS OF INCOME, ASSETS AND LIABILITIES

3. Storage of declaration information by commissions

A Commission may store the information contained in a declaration in electronic form, microfilm or any other form as it may consider appropriate.

4. Access to declaration information

(1)A person may access information contained in a declaration upon making an application to the authorised officer of the responsible Commission in the Form A set out in the Schedule.
(2)An application made under paragraph (1) shall provide—
(a)full names and address of the applicant;
(b)specific aspects of the information that is sought;
(c)particulars on the manner and purpose for which the information is intended to be used; and
(d)a declaration that the applicant will not publish such information unless with the written permission of the responsible Commission.
(3)Upon receipt of an application for access to information, the responsible Commission shall issue the applicant with an acknowledgement slip in the Form B set out in the Schedule.

5. Commission to respond within thirty days of application

An application for access to information contained in the declaration form shall be considered by the responsible Commission within thirty days of the date of receipt of the application and the applicant shall be notified of the responsible Commission’s decision in writing.

6. Commission to notify applicant

(1)Upon receipt of an application made under regulation 4, the responsible Commission shall notify the concerned public officer of such an application in writing.
(2)The public officer shall make representations in writing to the notice within fourteen days.
(3)Where the public officer requests the responsible Commission to deny the application, he shall state his reasons in writing.
(4)Where the public officer does not respond to the notice within fourteen days, the responsible Commission may extend the period within which the public officer may respond by up to fourteen days.

7. Grounds in which Commission may deny access

A Commission may deny in writing, access to the declaration or information contained in that declaration if, it is of the opinion that the application is frivolous, vexatious or that the disclosure of such information would be against public interest or is likely to be used in a manner that is detrimental to the security or safety of the concerned public officer.

8. Person dissatisfied with decision to appeal

A person who is dissatisfied with the decision of a Commission to allow or deny disclosure of all or part of the information requested, may within fourteen days of such decision, appeal to the Minister in writing.

Part III – MANAGEMENT OF DECLARATIONS

9. Certain functions of responsible Commissions

Every responsible Commission shall undertake the following functions relating to the declarations of public officers—
(a)develop a uniform information management system to store and analyse the declarations;
(b)analyse, evaluate, inspect and verify the accuracy of the income, assets and liabilities of any declaration;
(c)compare and contrast any information obtained from other sources with the information contained in the declaration of a particular public officer or category of public officers after analysis, inspection, evaluation and verification to ensure it’s authenticity;
(d)at the request of any other commission or public body, advise and assistthe Commission on ways and means of improving the administration of the declaration process;
(e)examine it’s practices, systems and procedures in order to identify weaknesses in the declaration process and make recommendations to address them;
(f)undertake such studies or systemic audits as may be necessary for purposes of enhancing it’s capacity to handle declarations;
(g)prepare and submit to the Minister an annual report on declaration returns, trends, challenges and proposals for reform and such statistical or other information relating to declarations that the Minister may require; and
(h)advise the Minister on policy or legislative reforms relating to the declaration process.

Part IV – GENERAL PROVISIONS

10. General provisions establishment of committee

Each responsible Commission shall establish a committee responsible to its chief executive, to oversee the management, verification, and access to declarations.

SCHEDULE

FORMS

FORM A(r. 4(1))
REQUEST TO ACCESS WEALTH DECLARATION OR CLARIFICATION
  
The form is obtainable for free from any responsible Commission or may be downloaded from the Public Service Commission of Kenya website (www.publicservice.go.ke) or from the websites of other responsible Commissions.

Part I – INFORMATION ON APPLICANT

1.Name ..........................................................................................................
2.National Identity Card/Passport Number ........................................................
3.Postal Address ................................................................................................
4.Physical Address ..........................................................................................
5.E-mail Address ............................................................................................
6.Occupation ...................................................................................................

Part II – INFORMATION ON THE PERSON WHOSE DECLARATION IS SOUGHT TO BE OBTAINED:

(a) Name .....................................................................................................(b) Ministry/Department/Agency ...................................................................(c) Work Station ...........................................................................................(d) Reason for requiring the information ........................................................
(i)Official ....................................................................................
(ii)Other reason ...........................................................................
(e) State precisely the purpose for which the declaration sought will be used..........................................................................................................................................................................................................................

Part III – ADDITIONAL INFORMATION

Give any other information you may consider relevant and useful to your request: ............................................................................................................................................................................................................

Part IV – DECLARATION

I, ..............................................................., solemnly declare that the informationI have given above is true, complete and correct to the best of my knowledgeDate ....................................................................................Signature of Applicant ...................................................................................................................................................

_________________________________________________________

  
FORM B(r. 4(3))
REQUEST TO ACCESS WEALTH DECLARATION OR CLARIFICATION ACKNOWLEDGEMENT SLIP
  
Name of Applicant .....................................................................................National Identity Card/Passport Number .....................................................Name of Organization (where applicable) ...................................................Postal Address ..........................................................................................Date of Application ................................................................................Delivered by ...........................................................................................Comments ...............................................................................................Name .......................................................................................For: (Name of responsible Commission or agent)Signature: ..........................................................................Date: .....................................................................................Stamp: .........................................................................................................................................................................FOR OFFICIAL USE:1. Date of declaration ..............................................................................2. Date of receipt of declaration .............................................................3. Action taken: .....................................................................................(a)Acknowledgement Slip issued: ................................................(b)Filed: ........................................................................................(c)Sent for verification/clarification: ...............................................(d)Representations by affected public officer ..............................................(e)Decision on the Application:(i)Application approved (unconditionally) ..............................(ii)Application approved subject to the following conditions:...............................................................................(iii)Not approved due to the following reasons:.......................................................................................Name of receiving officer ..................................................................Signature ........................................................................................
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History of this document

31 December 2022 this version
01 January 2012
Commenced
09 December 2011
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