The Export Processing Zones Regulations

Legal Notice 228 of 1991

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The Export Processing Zones Regulations

Citation

Legal Notice 228 of 1991

Primary work

Export Processing Zones Act

Date

Language

English

Type

Legal Notice

Original enactment

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EXPORT PROCESSING ZONES ACT

THE EXPORT PROCESSING ZONES REGULATIONS

LEGAL NOTICE 228 OF 1991

Published in Kenya Gazette Vol. XCIII—No. 22 on 31 May 1991
Commenced on 31 May 1991

[Amended by Export Processing Zones (Amendment) Regulations,1995 (Legal Notice 233 of 1995) on 23 June 1995]
[Revised by 24th Annual Supplement (Legal Notice 221 of 2023) on 31 December 2022]

1.These Regulations may be cited as the Export Processing Zones Regulations.

2.An application to the Authority for the designation of any area of Kenya as an export processing zone shall be in writing and contain the following particulars—

(a)the land reference number for the area together with a site map showing the immediate surroundings of the site;

(b)the area of the site in acres; and

(c)the layout of on-site infrastructure facilities including roads, water pipes, sewage pipes and the area taken up by such facilities in acres.

3.An export processing zone developer shall, when designing an export processing zone for the purposes of the Act and before initiating operations, ensure that the following standards are met—

(a)the road reserves shall, unless otherwise determined by the Authority, meet the following criteria—

		Linear measurements in metres
(i)	arterial access or carriageway................................	24.0m
(ii)	internal access road .............................	20.0m
(iii)	minor access roads ...............................	15.0m
(iv)	Side roads and backlanes .........................	9.0m

(b)all roads comply with the standards for pavement thickness specified by the Cabinet Secretary for the time being responsible for public works; and is adequate to carry container traffic;

(c)the power supply shall be 11 KV;

(d)maintain a water supply of 25 cubic metres per day;

(e)maintain a minimum distance of six metres between the fence boundary wall of the export processing zone and the adjoining building;

(f)adequate security arrangement shall be provided by way of a heavy duty fence or a boundary wall with adequate illumination on the boundary;

(g)adequate area for custom check points at the gates shall be provided and adequate facilities for customs officers and examination stations (holding area) made available;

(h)adequate working areas for industrial labour with indispensable basic services and infrastructure which conform to modern practices and generally accepted architectural standards shall be provided; and

(i)any other standards that may be determined by the Authority.

4.The export processing zone licence shall be in Form EPD (1) set out in the Schedule.

5.(1) An application for an export processing zone developer or operator licence shall be in Form EPZD (1) set out in the Schedule.

(2)Once the application is approved for the designation of an area as an export processing zone, the developer shall develop the site designated for the export processing zone in accordance with the guidelines prescribed by the Authority within a period of two years.

(3)The export processing zone developer’s licence shall be in Form EPD (2) set out in the Schedule and shall be issued after the applicant has established the infrastructure facilities required by the Authority.

6.An export processing zone developer shall file a quarterly report to the Authority in Form EPZD (2) set out in the Schedule.

7.Anapplication for the export processing zone enterprise licence shall be in Form EPZE (1) for manufacturing and EPZE (2) for commercial purposes set out in the Schedule and shall be addressed to the Chief Executive.

8.The Export Processing Zone Enterprise Licence shall be in Form EPD (3) set out in the Schedule.

9.(1) Every enterprise in the export processing zone shall keep at its place of business or premises and maintain in a form and manner conforming to accepted accounting standards the following—

(a)a stock book in which shall be entered the quantity and description of all raw materials used for manufacture, the quantity and description of semi-finished products, and the manner of their disposal;

(b)a register in which shall be entered the quantity and description of all raw materials used for manufacture, the quantity and description of semi-finished products, and the manner of their disposal;

(c)a stock book for recording particulars of waste materials resulting from manufacture;

(d)books of account, invoices, customs permits and other documents connected with the manufacturing operations; and

(e)a record of the description and quantity of physical loss resulting from evaporation, spillage, leakage, or other causes.

(2)Only one common set of records may be maintained if the enterprise so wishes, to satisfy requirements of the Authority and the Customs.

10.Every enterprise in the export processing zone shall produce on demand at any time for the inspection of an officer of the Authority the books, records and documents referred to in regulation 9 and shall allow such officer to make extracts therefrom, for the Authority’s own record or reference.

11.(1) Every enterprise in an export processing zone shall submit not later than the fourteenth day of January, April, July and October to the Authority a return in such a form as the Authority may prescribe giving details of—

(a)all raw materials received at the place or premises of manufacture during the preceding month;

(b)production of semi-finished and finished products including by-products and their releases for local consumption and for export;

(c)waste stocks and the manner of their disposal;

(d)loss through spillage, evaporation and other causes; and

(e)the balances of all raw materials and of the semi-finished products including by-products stocked at the place or premises of manufacture as at the close of business on the last day of the month.

(2)Every enterprise in an export processing zone shall complete and submit in triplicate to the Authority the Annual Survey of Export Processing Zone (Form AS 1) and return the completed forms by the date to be indicated by the Authority.

(3)The Authority shall forward a copy each to the Bureau of Statistics and the Ministry of Industry.

12.Every enterprise in the export processing zone shall furnish on demand as and when the Authority deems necessary any other information in the form of returns in the manner as may be prescribed by the Authority, and all such information shall be treated as confidential.

13.No raw materials, semi-finished or finished products may be destroyed in an export processing zone unless in the presence of an authorized customs officer.

14.When commodities of an enterprise are brought in or out of an export processing zone, application for approval shall be filed with the authorized customs official and the customs procedures as specified by the Customs Department shall be complied with.

15.(1) All enterprises shall submit complete name lists of their employees, with photographs, to the Authority through the developer and on the resignation of its employees, the enterprise shall inform the Authority through the developer for purposes of deletion from the original list submitted.

(2)Each developer or operator shall issue to the employees mentioned in paragraph (1), an identification card carrying a photograph which shall serve the purpose of a permanent entry and exit pass and the pass shall be in Form EPZ Pass (1).

(3)When entering or leaving an export processing zone, all persons shall be required to show their entry and exit passes to the security guards for examination.

(4)All visitors shall apply to the developer or operator for temporary (of duration not exceeding seven days) entry and exit passes before entering an export processing zone; and all such temporary passes shall be presented to the guards upon departure of such persons or vehicles from the zone.

(5)In case of loss of the permanent entry and exit passes issued by the Authority, the persons concerned shall immediately report such a loss to the Authority and, if it is found that the loss is true and the causes given are acceptable, the developer or operator shall, with approval of the Authority, issue a new pass and the old pass shall be deemed cancelled.

(6)Entry into and exit from an export processing zone by all persons and vehicles shall be made at specific points designated by the Authority.

(7)All the enterprises and other agencies inside an export processing zone shall exercise the due supervision of their employees to abide by the rules and regulations enforced in the Zone.

FIRST SCHEDULE

FORMS

FORM EPZE (1)
THE EXPORT PROCESSING ZONES ACT
(Cap. 517)
APPLICATION FOR EXPORT PROCESSING ZONE DEVELOPER/OPERATOR’SLICENCE

_____________________________________________________________________________________________________________A. Particulars of Applicant/Company_____________________________________________________________________________________________________________
1.	(i) Name of Applicant ..............................................................
	(ii) Address of Applicant .........................................................
	(iii) Telephone No. ....................................................................

2.	(i) Name of Company which will act as the Developer ............................
	(ii) Date of incorporation of company ............................................................
	(iii) Address of registered office ....................................................................
	(iv) Telephone No. ...........................................................................................

3.	(i) Name of Company which will act as the Operator: ...........................
	(ii) Date of incorporation of company ......................................................
	(iii) Address of the Company: ..................................................................
	(iv) Telephone No.: ..........................................................................................

B. PARTICULARS OF DIRECTORS

1.APPLICANT:

Name	Identity Card No./ Passport No.	Nationality	Residential Address
.......

2.DEVELOPER:

.......

3.OPERATOR:

.......

C. PARTICULARS OF SHAREHOLDERS

1.APPLICANT:

Name	No. of shares	value of shares	Percentageshareholding
.......

2.DEVELOPER:

.......

3.OPERATOR:

.......

D. PARTICULARS OF MANAGERS EMPLOYED

Name	Designation	Qualifications and Experience
.............

E. PROJECT DESCRIPTION__________________________________________________________________________________________

1.Location: (L.R. No. and other details)__________________________________________________________________________________________

2.Concept of the Export Processing Zone(Manufacturing/Commercial : Services to be provided by the Developer/Operator/size of each unit/factory planned, space leased/land sold etc.).__________________________________________________________________________________________

3.Agreement Between the Developer and Operator(Terms of the Agreement)__________________________________________________________________________________________

4.Zone Ownership:Title to land, buildings, lease arrangements,__________________________________________________________________________________________

5.Licences/Approvals Held:(a) Gazette Notice No. designating the proposed location as an EPZ :(copy to be provided)(b) Developer's licence No. :__________________________________________________________________________________________

6.Licences Applied:(a) Developer's Licence :(Yes/No)(b) Operator Licence :(Yes/No)__________________________________________________________________________________________

7.Promotion Strategy and Expected Occupancy Rates of the Zone:__________________________________________________________________________________________F. PARTICULARS OF FINANCIAL CONDITION:__________________________________________________________________________________________(a) Proposed Paid-up share capital :(i) Foreign:(ii) Kenyan:(iii) Total:(b) Loan Capital:(i) Amount :(ii) Source :(iii) Status of Commitment of Loan Capital by proposed source :__________________________________________________________________________________________DECLARATION__________________________________________________________________________________________I hereby declare that to the best of my knowledge and belief all the particulars furnished in this application are true.

		......................................................
		Signature of the Applicant
		.................................................
		Name in Block Letters
		..........................................................
Date .............................................		Designation in Company

_________________________________________________

FORM: EPZD (2)

THE EXPORT PROCESSING ZONE ACT
(Cap. 517)
QUARTERLY REPORT BY DEVELOPERS/OPERATORS

_________________________________________________________________________________________________________1. Name and address of the Export Processing Zone._________________________________________________________________________________________________________

_________________________________________________________________________________________________________2. Name and address of the Export Processing Zone Developer/Operator.________________________________________________________________________________________________________

3. List of EPZ Enterprises operating in the zone.
Name	Licence No.	OperationalNon-operational
1. ..........................................................	...............................................................	...............................................................
2. ........................................................	.................................................................	..................................................
3. ......................................................	.................................................................	..................................................
4. .........................................................	...............................................................	..................................................
5. ......................................................	........................................................	..................................................
6. ........................................................	........................................................	..................................................
7. ........................................................	........................................................	..................................................
8. ........................................................	........................................................	..................................................
9. ........................................................	........................................................	..................................................
10. ........................................................	........................................................	..................................................
_______________________________________________________________________________________________________4. Total area available within the zone for EPZ Enterprise operations.__________________________________
(a) Land:
(b) Built-up area:
____________________________________________________________________________________________5. Total area contracted and occupied by licensed EPZ enterprises.___________________________________________________________________________________________
(a) Land:
(b) Built-up:
___________________________________________________________________________________________6. Total area contracted but un-occupied._________________________________________________________________________________________________
(a) Land:
(b) Built-up:
_______________________________________________________________________________________________________7. Total un-occupied area available for contracting:________________________________________________________________________________________________________
(a) Land:
(b) Built-up:
________________________________________________________________________________________________________8. Operating data cumulative for all EPZ enterprises operating in the zone_______________________________________________________________________________________________________

(a) Exports (Value)		Domestic Market	Foreign Markets
(b) Imports (Value)
(c) Employment (Nos)		Local	Expatriate
	(a) Management
	(b) Skilled
	(c) Un-skilled
(d) Wages/Salaries		Local	Expatriate
	(a) Management
	(b) Skilled
	(c) Un-skilled
(e) Rents (Value)
	(a) Due during the Quarter:
	(b) Average Rate per sq ft:
(f) Power (Value):
(g) Water (Value):
(h) Other Services Revenue (Value):
(i) Maintenance Cost (Value):
_______________________________________________________________________________________________________
DECLARATION
________________________________________________________________________________________________________
I hereby declare that to the best of my knowledge and belief all the particulars furnished in this report are true.
..........................................................................................			...................................................................
Date			Signature of Chief Executive
			......................................................................
			Name in Block Letters

____________________________________________________

FORM: EPZE(1)

THE EXPORT PROCESSING ZONE ACT
(Cap. 150)
APPLICATION FOR EXPORT PROCESSING ZONE ENTERPRISE LICENCE (MANUFACTURING)

Proposed products:Tarrif Code:

_________________________________________________________________________________________________________A. PARTICULARS OF APPLICANT/COMPANY_________________________________________________________________________________________________________
1. (i) Name of applicant:
(ii) Address of applicant:
(iii) Telephone No.:
2. (i) Name of company which will undertake the manufacturing project:
(ii) Date of incorporation of company:
(iii) Name of registered office:
(iv) Telephone No.:

B. PARTICULARS OF DIRECTORS

Name	Identity Card No./ Passport No.	Nationality	Residential Address
.......

C. *PROJECT COSTIf this project is to be implemented in phases, indicate investment cost and the timing for each phase.

		Cost of Proposed Project (KSh.)
(i) Land (Specify area) .. .. ..		........................................................
(ii) Buildings (Specify covered area)		........................................................
iii) Equipment .. .. .. ..		........................................................
iv) Pre-occupational expenditure ..		........................................................
v) Working capital requirement ..		........................................................

TOTAL .. .. .. .. ..		___________________________

*(Where the land, buildings, plant and machinery are to be rented/leased, indicate the annual cost of rental/lease).D. FINANCING

				Proposed (KSh.)
1.	Authorized capital .. .. ..			...........................................
2.	Sources of fund:			..........................................
		(i) Paid-up capital
			Kenyan .. .. .. ..	..........................................
			Foreign Nationals (Specify Country)
			(a) .. .. .. ..	..........................................
			(b) .. .. .. ..	..........................................

			TOTAL	____________________

		(ii) Loan
			(a) Foreign .. .. ..	..........................................
			(b) Domestic .. .. ..	..........................................

		iii) Other sources of funds
			(a) .. .. .. ..	..........................................
			(b) .. .. .. ..	..........................................

			TOTAL	____________________

E. MANUFACTURING PROCESS AND MACHINERY REQUIRED

1. Explain with the aid of a flow chart the proposed manufacturing process.
2. State the major items of machinery required for the proposed project*

Major Items of machinery	Condition (new or used)	Country of Origin	Estimated cost
........

* (State machinery exceeding 20 per cent of the total machinery cost).F. PRODUCTION SCHEDULEFor each product, indicate the estimated annual production for the first 3 years. State the maximum attainable annual production capacity per 8-hour shift for each product.

Proposedproducts	PRODUCTION SCHEDULE						Maximum attainableannual productioncapacity per 8-hour
	Year 1		Year 2		Year 3
	Qty	Ex-factoryvalue(KSh.)	Qty	Ex-factoryvalue(KSh.)	Qty	Ex-factoryvalue(KSh.)
				........

G. REQUIREMENT OF RAW MATERIALS/COMPONENTS________________________________________________________________________________________________Indicate the raw materials/components required for the proposed services for the first 12 months.________________________________________________________________________________________________

Rawmaterials/components	Quantity	Value (KSh.)	Indicate whether locally available or imported
Raw Materials...Components...

In the case of companies which intend to commence production on an assembly basis, attach a programme of progressive local manufacture of component parts.H. MARKET

(i)Export

Proposed products	% of finished products to be exported			Principal export destinations/principal consumers uses Principal export
	Year 1	Year 2	Year
		....

(ii)Domestic Markets

Proposed products	% of finished products for domestic market			Major uses/Principals Consumers
	Year 1	Year 2	Year 3
	....

I. PRODUCT PRICINGFor each product to be manufactured the percentage cost of breakdown in terms of price for the following items:

Item	Products (Indicate % ofex factory price)
(i) Cost of imported raw materials/components(ii) Cost of local raw materials/components(iii) Cost of energy and fuel(iv) Cost of labour(v) Depreciation(vi) Interest payments, indirect taxes, land rates, etc.(vii) Administrative and marketing costs(viii) Cost of technology*(ix) Manufacturing Profit
TOTAL	100%

*(Includes royalty, management services and other related costs.)J. LOCATION FACTORY

Indicate the proposed factory location:

.........

K. EMPLOYMENT

Employment Category	Full-time employment
	Kenyan	Foreign Nationals
1. Managerial staff2. Technical and supervisory staff3. Factory workers:(a) Skilled(b) Unskilled4. Sales, clerical and other workers
TOTAL

L. SOURCE OF TECHNICAL KNOW-HOW

Provide details including name and experience of the company providing technical know-how......

M. DECLARATIONI hereby declare that to the best of my knowledge and belief all the particulars furnished in this application are true.

		..............................................
		Signature of Applicant
		..............................................
		Name in Block Letters
		..............................................
		Designation in Company

Date ..............................................

____________________________________________________________________

FORM: EPZE(2)

THE EXPORT PROCESSING ZONE ACT
(Cap. 517)
APPLICATION FOR EXPORT PROCESSING ZONE ENTERPRISE LICENCE (COMMERCIAL)

Proposed activity:

_________________________________________________________________________________________________________A. PARTICULARS OF APPLICANT/COMPANY_________________________________________________________________________________________________________
1. (i) Name of applicant:
(ii) Address of applicant:
(iii) Telephone No.:
2. (i) Name of company which will undertake the manufacturing project:
(ii) Date of incorporation of company:
(iii) Name of registered office:
(iv) Telephone No.:

B. PARTICULARS OF DIRECTORS

Name	Identity Card No./ Passport No.	Nationality	Residential Address
.......

C. *PROJECT COSTIf this project is to be implemented in phases, indicate investment cost and the timing for each phase.

		Cost of Proposed Project (KSh.)
(i) Land (Specify area) .. .. ..		........................................................
(ii) Buildings (Specify covered area)		........................................................
iii) Plant and Machinery		........................................................
iv) Pre-occupational expenditure ..		........................................................
v) Working capital requirement ..		........................................................

TOTAL .. .. .. .. ..		___________________________

*(Where the land, buildings, plant and machinery are to be rented/leased, indicate the annual cost of rental/lease).__________________________________________________________________________________________D. FINANCING_________________________________________________________________________________________

				Proposed (KSh.)
1.	Authorized capital .. .. ..			...........................................
2.	Sources of fund:			..........................................
		(i) Paid-up capital
			Kenyan .. .. .. ..	..........................................
			Foreign Nationals (Specify Country)
			(a) .. .. .. ..	..........................................
			(b) .. .. .. ..	..........................................

			TOTAL	____________________

		(ii) Loan
			(a) Foreign .. .. ..	..........................................
			(b) Domestic .. .. ..	..........................................

		iii) Other sources of funds
			(a) .. .. .. ..	..........................................
			(b) .. .. .. ..	..........................................

			TOTAL	____________________

E. MACHINERY AND EQUIPMENT REQUIRED

State the major items of machinery and equipment required for the proposed project.*

Major Items of Machinery and Equipment	Condition (New or Used)	Country of Origin	EstimatedCost
.....

*(State machinery and equipment exceeding 2 per cent of the total machinery cost)....F. LOCATION OF FACTORY

Indicate the proposed factory location:....

G. EMPLOYMENT

Employment Category	FULL-TIME EMPLOYMENT
	Kenyan	Foreign Nationals
1. Managerial Staff2. Technical and Supervisory Staff3. Factory workers:(a) Skilled(b) Unskilled4 Sales, clerical and other workersTOTAL

H. SOURCE OF TECHNICAL KNOW-HOW
Provide details including name and experience of the company providing technical know-how.
.....

I. DECLARATION
.I hereby declare that to the best of my knowledge and belief all the particulars furnished in this application are true.....

		..............................................
		Signature of Applicant
		..............................................
		Name in Block Letters
		..............................................
		Designation in Company

Date ..............................................

____________________________________________________________________

FORM EPZE (1 & 2)		ANNEX 1

DETAILS ON MANPOWER REQUIREMENTS FOR THE PROJECT

_________________________________________________________________________________________________

(For Office Use Only

_________________________________________________________________________________________________A. Name and address of company which will undertake the service project.Company................................................................................................................................................................................................................................Address................................................................................................................................................................................................................................B. Location of service premises................................................................................................................................................................................................................................C. Main service to be provided................................................................................................................................................................................................................................D. Year of commencement of operations...............................................................................................................E. Manpower Requirement

Occupations	Number Required in each year*					Occupational Classification Code
	Year 1	Year 2	Year 3	Year 4	Year 5	Occupational Classification Code
	(20 ...........)	(20 ...........)	(20 ...........)	(20 ...........)	(20 .......)
I. Engineering Discipline (Degree Graduates)
1. Electronics Engineers
2. Electrical Engineers
3. Mechanical Engineers
4. Civil Engineers
5. Electro-mechanical Engineers
6. Production Engineers
7. Industrial Efficiency Engineers
8. Instrumentation Engineers
9. Facilities Engineer
10. Materials Engineers
11. Software Engineers
12. Chemical Engineers
13. Petroleum Engineers
14. Metalurgical Engineers
.

...15. Other Engineers (please specify

II. Science Graduates

Occupations	Number Required in each year*					Occupational Classification Code
Occupations	Year 1(20 ....)	Year 2(20 ....)	Year 3(20 ....)	Year 4(20 ....)	Year 5(20 ....)	Occupational Classification Code
1. Chemists
2. Physicists
3. Micro-biologists

4. Others, please specify

III. Other Graduates

1. Lawyers
2. Accountants

3. Computer Personnel

(i) System Analysts
(ii) Computer Programmers
4. Management Executives

5. Others, please specify

IV.—Technicians (Generally Diploma/Certificate Graduates From Technical Colleges, Polytechnics or Equivalent Institutions)

Occupations	Number Required in each year*					Occupational Classification Code
	Year 1	Year 2	Year 3	Year 4	Year 5	Occupational Classification Code
	(20 .....)	(20 ......)	(20 ......)	(20 ......)	(20 ......)
1. Electronics Engineering
2. Electrical Engineering
3. Mechanical Engineering
4. Civil Engineering
5. Electro-mechanical Engineering
6. Production Engineering
7. Industrial Efficiency Engineering
8. Instrumentation Engineering
9. Facilities Engineering
10. Materials Engineering
11. Software Engineering
12. Chemical Engineering
13. Petroleum Engineering
14. Metalurgical Engineering
15. Computer Technician

16. Other (please specify)

V.—Craft Skills (Generally Graduates of Vocational/Industrial Training Institutes)

Occupations	Number Required in each year*				Occupational Classification Code
Occupations	Year 1(20 ....)	Year 2(20 ....)	Year 3(20 ....)	Year 4(20 ....)	Occupational Classification Code
1. Plant Maintenance Mechanics
2. Electrician
3.Chargemen
4. Boilermen
5. Fitters
6. Welders
7. Arc Welders
8. Wiremen
9. Plumber
10. Tool and Die Makers
11. General Machinists
12. Precision Machinists
13. Turns

14. Others, please specify

IV. CAD-CAM Operators
VII. Semi-skilled Workers*
VIII. Unskilled Workers*

Notes.

* After Year 1, please state additional requirements for subsequent years.
+ Semi-skilled workers are workers involved in services who receive manly on the job-training for a period between 3 to 6 months e.g production operators.
+ Unskilled workers are workers performing manual task having simple routine work requiring physical eftort, e.g. cleaners, sweepers.

______________________________

FORM EPZE (1 & 2)		ANNEX 2

DETAILS ON ELECTRICITY REQUIREMENT FOR THE PROJECT

A. Name and Address of Company ..................................................B. Main Products to be Manufactured..............................................C. Location of factory ..........................................................D. ..............................................................................

	YEAR
	1	2	3	4
Connected lighting load (KW)
Connected power load (HP)
Hours of operation
Normal demand (KW)
Maximum demand (KW)
Estimate daily consumption (unit)

E. What will be the size of the largest motor you intend to install?.....................................................................................................................Are there any electric furnaces, induction furnaces or electric welders to be installed? If so, give your requirements in kWA..........................................................................................................................What are the future growth prospects in addition to what you have stated?...................................................................................................................................................................................................................................................Are there any special problems in addition to what you have stated?....................................................................................................................................................................................................................................................

_____________________________________

FORMS EPZE (1&2)		ANNEX 3

DETAILS ON WATER REQUIREMENT FOR THE PROJECT

A. Name and Address of Company ...............................................................B. Main products to be manufactured ..........................................................C. Location of Factory .......................................................................D. ...........................................................................................

Estimate daily consumption of treated water (litre)	YEAR
	1	2	3	4

E. If consumption is above 250,000 litres per day, please indicate whether demand is constant or intermittent over 24 hours or only 8 hours.......................................................................................................................

_______________________________

FORM EPZE (1 and 2)		ANNEX 4

DETAILS ON TELECOMMUNICATION REQUIREMENT FOR THE PROJECT

A. Name and Address of Company .............................................................B. Main Products to be Manufactured ........................................................C. Location of Factory .....................................................................D. Service required ........................................................................

		Number	Date
Telephone:	Lines
	Extensions
	Mobile phones
Text services:	Telex
Text services:	Telefax
Data services:	Leased Line
Data services:	Telemail

E. Other Services required (please specify).

*Description of data services as in the Appendix.

_______________________________

FORM (1 and 2)		ANNEX 5

DETAILS ON PORT AND AIRPORT REQUIREMENTS FOR THE PROJECT

A. Name and Address of Company ............................................................B. Main Products to be Manufactured .......................................................C. Location of Factory ....................................................................D. Port Facilities ........................................................................What is the nature of the industry's imports and exports expected to be handled through the Port of Mombasa? ..........................................................................What are the expected annual tonnage of imports and exports by sea?

	Imports.	Exports.
(i) First 3 years .................................................................................................................................
(ii) 4th-5th year ............................................................................................................................
(iii) After 5th year .......................................................................................................................

By what types of vessels are the imports and exports carried to from the port?

(i)Regular general cargo liners.

(ii)Special-purpose bulk carriers.

(iii)Coastal vessels.

By what means will the goods be conveyed between port and plant?

(i)Rail.

(ii)Road.

What is The average weight of each package or unit of the goods, both imports and exports?..............................................................................What is the average size of a consignment of imports and exports?.............................................................................If the goods are to be handed in bulk, please give details of the bulk handling operations and equipment to be used................................................................................What specialized facilities, i.e. other than those available for general cargo trade are expected to be provided by the Kenya Ports Authority?..............................................................................Does the industry need to rent storage warehouse in the Mombasa Port Area? If so please state area of space required......................................................................................Are the raw materials imported dangerous cargo, i.e. highly inflammable, poisonous or explosive?.....................................................................................E. Air TransportWhat is the nature of the industry's imports and exports expected to be handled through the airport?State the frequency of imports and exports per month and the volume/weight......................................................................................

_____________________________________

FORM EPZE 1		ANNEX 6

PROCEDURE FOR SUBMITTING APPLICATIONS FOR EXPATRIATE POSTS

Companies intending to establish new manufacturing projects or service or to diversify or substantially increase their production capacities as a result of which, the services of expatriate personnel are required may submit applications for the required number of expatriate posts.
Companies applying for expatriate posts should complete the following forms—
1. Confidential Statement of Management Positions. (Forms EXP 1 and EXP).
2. Information on Expatriate Posts required
The above Forms to be completed in five copies should be returned to:
The Chief Executive
EPZA
(Address)

Instructions
In completing the application forms, the following points should be noted—
1. If a key post is required, it should be indicated with the letters (K.P.) beside the designation of the post in column 2 of the form on Confidential Statement of Management Positions.
2. Details on all employees earning Ksh. 10, 000 per month and above should be provided in the Confidential Statement of Management Position from irrespective of whether they are Kenyan citizens or not. Holders of Work Permits issued by the Immigration Department should also be reported in the form though they are classified under the lower management group.
3. All completely forms should be duly signed by a responsible officer representing the company.

INFORMATION ON EXPATRIATE POSTS REQUIRED
For each of the expatriate posts required, please elaborate as follows—

1. Designation of Post.
2. Basic Academic/Professional Qualifications Required.
3. Years of Experience/Experience Required.
4. Duration of Stay in Kenya Required.
5. Justification for Request.
6. Elaborate on proposed Training schemes for Kenyan Personnel to eventually assume the post.
7. Overall proposed Organization Structure of the Company indicating the positions of the Expatriate Posts in relation to other Posts to be filled by Kenyan.

			..................................................
			Signature of Applicant
			..................................................
			Name in Block Letters
			..................................................
			Designation in Company
Date: ......................................

_________________________________________________

Form: EPZE(3)

THE EXPORT PROCESSING ZONE ACT, 1990
(Cap. 150
APPLICATION FOR EXPORT PROCESSING ZONE ENTERPRISE LICENCE SERVICE

PROPOSEED SERVICE:

_________________________________________________________________________________________________________A. PARTICULARS OF APPLICANT/COMPANY_________________________________________________________________________________________________________
A. Particulars of Applicant/Company
1. (i) Name of applicant _______________________________________________
(ii) Address of applicant ______________________________________________
(iii) Telephone No. __________________________________________________
(iv) Name of Contact Person(s) _______________________________________
2. (i) Name of company which will undertake the service project _____________
(ii) Date of incorporation of company _______________________________
(iii) Name of registered office ______________________________________
(iv) Telephone No. _________________________________________________

B. Particulars of Directors

Name	Identity Card No./ Passport No.	Nationality	Residential Address
.......

C. Project Cost*If this project is to be implemented in phases, indicate investment cost and the timing for each phase.

		Cost of Proposed Project (KSh.)
(i) Land (Specify area) .. .. ..		........................................................
(ii) Buildings (Specify covered area)		........................................................
iii) Equipment		........................................................
iv) Pre-occupational expenditure ..		........................................................
v) Working capital requirement ..		........................................................

TOTAL .. .. .. .. ..		___________________________

*(Where the land, buildings, plant and machinery are to be rented/leased, indicate the annual cost of rental/lease).D. Financing

				Proposed (KSh.)
1.	Authorized capital .. .. ..			...........................................
2.	Sources of fund:			..........................................
		(i) Paid-up capital
			Kenyan .. .. .. ..	..........................................
			Foreign Nationals (Specify Country)
			(a) .. .. .. ..	..........................................
			(b) .. .. .. ..	..........................................

			TOTAL	____________________

		(ii) Loan
			(a) Foreign .. .. ..	..........................................
			(b) Domestic .. .. ..	..........................................

		iii) Other sources of funds
			(a) .. .. .. ..	..........................................
			(b) .. .. .. ..	..........................................

			TOTAL	____________________

*Where loans are indicated please attach evidence of the availability of these fundsE. Service Flow Chart and Equipment Required

1.Explain with aid of a flow chart the proposed service activity (where applicable).

2.State the major items of equipment required for the proposed project*.

Major Items of Equipment	Condition (new or used)	Country of Origin

*(Only state machinery exceeding 10 per cent of the total machinery cost.)F. Sales ScheduleFor each service indicate the estimated annual sales for the first 3 years.

Proposed Service	Sales Schedule
Proposed Service	Year 1	Year 2	Year 3
	Value (KSh.)	Value (KSh.)	Value (KSh.)

G. Requirement of Raw Materials/ComponentsIndicate the raw materials/components required for the proposed services for the first 12 months if applicable.

Rawmaterials/components	Quantity	Value (KSh.)	Indicate whether locally available or imported
(List these below)

H. Market

(i)Export

Proposed services (List these below)	Percentage of services to be exported			Principal export destinations/principal consumers uses
	Year 1	Year 2	Year
		...

(ii)Domestic Markets

Proposed services (List these below)	Percentage of services to be sold locally			Major uses/Principals Consumers
	Year 1	Year 2	Year 3

I. PricingFor each service activity provide the percentage cost of breakdown in terms of price for the following items:

Item	Service (Indicate percentage of selling price)
(i) Cost of imported raw materials/components(ii) Cost of local raw materials/components(iii) Cost of energy and fuel(iv) Cost of labour(v) Depreciation(vi) Interest payments, indirect taxes, land rates, etc.(vii) Administrative and marketing costs(viii) Cost of technology*(ix) Profit
TOTAL	100%

*(Includes royality, management services and other related costs.)J. Location of PremisesIndicate the proposed location for the service activity.K. Employment

Employment Category	Full-time employment
	Kenyan	Foreign Nationals
1. Managerial staff2. Technical and supervisory staff3. Factory workers:(a) Skilled(b) Unskilled4. Sales, clerical and other workers
TOTAL

L. Source of Technical Know-howProvide details including name and experience of the company providing technical know-how.M. DeclarationI hereby declare that to the best of my knowledge and belief all the particulars furnished in this application are true.

		..............................................
		Signature of Applicant
		..............................................
		Name in Block Letters
		..............................................
		Designation in Company

		Date ..............................................

____________________________________________________________________

FORM EPZE (3)		ANNEX 1

DETAILS ON MANPOWER REQUIREMENTS FOR THE PROJECT

_________________________________________________________________________________________________

(For Office Use Only

Occupations	Number Required in each year*				Occupational Classification Code
	Year 1	Year 2	Year 3	Year 4	Occupational Classification Code
	(20 ...........)	(20 ...........)	(20 ...........)	(20 .......)

I. Engineering Discipline (Degree Graduates)

1. Electronics Engineers
2. Electrical Engineers
3. Mechanical Engineers
4. Civil Engineers
5. Electro-mechanical Engineers
6. Production Engineers
7. Industrial Efficiency Engineers
8. Instrumentation Engineers
9. Facilities Engineer
10. Materials Engineers
11. Software Engineers
12. Chemical Engineers
13. Petroleum Engineers
14. Metalurgical Engineers

15. Other Engineers (please specify

II. Science Graduates

Occupations	Number Required in each year*				Occupational Classification Code
Occupations	Year 1(20 ....)	Year 2(20 ....)	Year 3(20 ....)	Year 5(20 ....)	Occupational Classification Code
1. Chemists
2. Physicists
3. Micro-biologists

4. Others, please specify

III. Other Graduates

1. Lawyers
2. Accountants

3. Computer Personnel

(i) System Analysts
(ii) Computer Programmers . .
4. Management Executives . .

5. Others, please specify

IV.—Technicians (Generally Diploma/Certificate Graduates From Technical Colleges, Polytechnics or Equivalent Institutions)

Occupations	Number Required in each year*			Occupational Classification Code
	Year 1	Year 2	Year 4	Occupational Classification Code
	(20 .....)	(20 ......)	(20 ......)
1. Electronics Engineers
2. Electrical Engineers
3. Mechanical Engineers
4. Civil Engineers
5. Electro-mechanical Engineers
6. Production Engineers
7. Industrial Efficiency Engineers
8. Instrumentation Engineers
9. Facilities Engineer
10. Materials Engineers
11. Software Engineers
12. Chemical Engineers
13. Petroleum Engineers
14. Metalurgical Engineers
15. Computer Technician

16. Other (please specify)

V.—Craft Skills (Generally Graduates of Vocational/Industrial Training Institutes)

Occupations	Number Required in each year*				Occupational Classification Code
Occupations	Year 1(20 ....)	Year 2(20 ....)	Year3(20 ....)	Year 4(20 ....)	Occupational Classification Code
1. Plant Maintenance Mechanics
2. Electrician
3.Chargemen
4. Boilermen
5. Fitters
6. Welders
7. Arc Welders
8. Wiremen
9. Plumber
10. Tool and Die Makers
11. General Machinists
12. Precision Machinists
13. Turns

14. Others, please specify

VI. CAD-CAM Operators
VII. Semi-skilled Workers*
VIII. Unskilled Workers*

Notes.

Semi-skilled workers are workers involved in services who receive manly on the job-training for a period between 3 to 6 months e.g production operators.

Unskilled workers are workers performing manual task having simple routine work requiring physical eftort, e.g. cleaners, sweepers.

______________________________

FORM EPZE (3)		ANNEX 2

DETAILS ON ELECTRICITY REQUIREMENT FOR THE PROJECT

(a)Name and Address of Company ...........................................

(b)Main services to be provided.......................................

(c)Location of premises ...................................................

(d).......................................................................

	YEAR
	1	2	3	4
Connected lighting load (kW)
Connected power load (HP)
Hours of operation
Normal demand (kW)
Maximum demand (KW)
Estimate daily consumption (unit)

(e)What will be the size of the largest motor you intend to install?

.........................................................................................Are there any electric furnaces, induction furnaces or electric welders to be installed? If so, give your requirements in kWA...........................................................................................What are the future growth prospects in addition to what you have stated?....................................................................................................................................................................Are there any special problems in addition to what you have stated?............................................................................................................................................................................

_____________________________________

FORMS EPZE (3)		ANNEX 3

DETAILS ON WATER REQUIREMENT FOR THE PROJECT

(a) Name and Address of Company ..................................................(b) Main services to be provided .................................................(c) Location of premises ..........................................................(d) ..............................................................................

Estimate daily consumption of treated water (litre)	YEAR
	1	2	3	4

(e). If consumption is above 250,000 litres per day, please indicate whether demand is constant or intermittent over 24 hours or only 8 hours.......................................................................................................................

_______________________________

FORM EPZE (3)		ANNEX 4

DETAILS ON TELECOMMUNICATION REQUIREMENT FOR THE PROJECT

(a) Name and Address of Company .............................................................(b) Main service to be provided ........................................................(c) Location of premises .....................................................................(d) Service required ........................................................................

		Number	Date
Telephone:	Lines
	Extensions
	Mobile phones
Text services	Telex
Text services	Telefax
Data services	Leased Line
Data services	Telemail

(e) Other Services required (please specify)*Description of data services as in the Appendix.

_______________________________

FORM EPZE (3)		ANNEX 5

DETAILS ON PORT AND AIRPORT REQUIREMENTS FOR THE PROJECT

(a) Name and Address of Company ............................................................(b) Main services to be provided .......................................................(c) Location of premises ....................................................................(d) Port Facilities ........................................................................What is the nature of the industry's imports and exports expected to be handled through the Port of Mombasa? ..........................................................................What are the expected annual tonnage of imports and exports by sea?

	Imports.	Exports.
(i) First 3 years ......................................................
(ii) 4th-5th year ......................................................
(iii) After 5th year ...................................................

By what types of vessels are the imports and exports carried to from the port?

(i)Regular general cargo liners.

(ii)Special-purpose bulk carriers.

(iii)Coastal vessels.

By what means will the goods be conveyed between port and plant?

(i)Rail.

(ii)Road.

(e)Air Transport

What is the nature of the industry's imports and exports expected to be handled through the airport? State the frequency of imports and exports per month and the volume/weight...........................................................................................................................................................................

(c)

(i)by inserting "& 3" in the title of the form appearing in annex 6 of the First Schedule so that it reads "EPZE (1 & 3)".

(ii)by inserting the words "services or" between the words "or" and "to" in the line 1

_______________________________________

__________________________________

EXP 2

I hereby declare to the best of my knowledge that :

(i)No application has been made on similar requirement of expatriate position to the Immigration Department or eslewhere.

(ii)The expatriates presently employed in the company are as follows:-

Name	Designation	Name Period Approved(in years)
......

		Signature ....................................
		Name ........................................
		Designation ..............................

_________________________

EXPORT PROCESSING ZONE AUTHORITY
ANNUAL SURVEY OF EPZE
FOR YEAR ENDED JUNE

ALL INFORMATION WILL BE TREATED WITH THE STRICTEST CONFIDENCE

To be completed and returned to(Address of EPZA)by Sept. following end of the year

SECTION 1: GENERAL

1. Name of Reporting Enterprise: _____________________________________________________________
. Address: ________________________________________________________________________________
3. Telephone: _______________ 4. Telex No. __________________ 5. Fax No. ________________________
6. Products Manufactured: ______________________________________________________________________________________________________________________________________________________________________________________________________________________________
Date of Operation: ________________________________________________________________
SECTION II: FINANCIAL INFORMATION AND EQUITY STRUCTURE
1. Authorized Capital: ___________________________________________________________
2. Paid-Up Capital: ______________________________________________________________
3. Total Capital Investment: ______________________________________________________
4. Proposed Capital Investment
for forthcoming year: ___________________________________________________________
5. Total Fixed Assets: ___________________________________________________________
6. Equity Structure
Local: _____________________________________%
Foreign (Specify)
US ________________________________________%
U.K. ______________________________________%
Japan _____________________________________%
India ______________________________________%

SECTION III: EMPLOYMENT AND WAGES

Category of Employment No.	Local		Expatriate		Total
	No.	TotalWages	No.	TotalWages	No.	TotalWages
Managerial and ProfessionalSupervisory and TechnicalClericalGeneral WorkersSkilledUnskilled
TOTAL

SECTION IV:TABLE A: IMPORT/PURCHASES OF RAW MATERIALS*

Type of rawmaterials	IMPORTS/PURCHASES DURING THE YEAR (KSHS.)				Value of Imports/Purchase
	Overseas		Local
	Importedto(specify country)	Value	Value of purchases from EPZ/MUB	Value ofpurchasesfrom principalCustoms Area
......
TOTAL

Note:* Raw Materials-include all materials, components that enter into the production process.TABLE B: IMPORT/PURCHASES OF CAPITAL GOODS*

Type of rawmaterials	IMPORTS/PURCHASESDURING THE YEAR (KSH.)				Value ofTotal Re-exports/sales
	Overseas		Local
	Exported to (specify country)	Value	Value of purchases from EPZ/MUB	Value ofpurchasesfromprincipalCustomsArea
....
TOTAL

SECTION V:TABLE C: RE-EXPORT/SALES OF RAW MATERIALS*

Type ofrawmaterials	RE-EXPORTS/SALES DURING THE YEAR (KSH.)
	Overseas		Local		Value of Total Re-exports/sales
	Exported to (specify country)	Value	Value of purchases from EPZ/MUB	Value ofsalesfromprincipalCustomsArea	Value of Total Re-exports/sales
......
TOTAL

Note:* Raw Materials-include all materials, components that enter into the production process.SECTION V:TABLE D: RE-EXPORTS/SALES OF RAW MATERIALS*

Type ofrawmaterials	RE-EXPORTS/ SALES DURING THE YEAR (KSH.)
	Overseas		Local		Value of Re-exports sales
	Exported to (specify country)	Value	Value of purchases from EPZ/MUB	Value ofsalesfromprincipalCustomsArea	Value of Re-exports sales
......
TOTAL

Note: *Capital Goods—include all physical assets which are expected to have a productive life of more than one year, excluding land and buildings.TABLE E: EXPORTS/SALES OF FINISHED GOODS*

Type of FinishedGoods	EXPORTS/SALES OF FINISHED GOODS*				Value ofTotal Re-exports/Sales
	Overseas		Local
	Exported to (specify country)	Value	Valueof purchases from EPZ/MUB	Value ofpurchasesfromprincipalCustomsArea
......
TOTAL

Note: Finished Goods—include by-products

TABLE F: EXPORTS/SALES OF REJECTS, SCRAP AND WASTE*

Type of Reject, Scrap and Waste	EXPORTS/SALES DURING THE YEAR (KSH.)				Value of Re-exports/sales
	Overseas		Local
	Exported to (specify country)	Value	Value of Sales to Principal Customs Area	Value ofpurchasesfromprincipalCustomsArea
....TOTAL

SECTION VI: (CARGO STATISTICS

State the mode of transport utilized for all your exports overseas and imports from overseas:
	Value of Cargo	Value of Cargo (Kshs.)

(a) Exports
(i) By air (in kilos) .. .. .. . .
(ii)By sea (in metric tons) .. .. . .
(iii)By road/rail (in metric tons) .. .. ..
By road/rail (in cu. metres, for containers) ..
TOTAL .. .. .. .. .. ..
(b) Imports
(i)By air (in kilos) .. .. .. .. . .
(ii)By sea (in metric tons).. .. .. . .
(iii)By road/rail (in metric tons) .. .. ..By road/rail (in cu. metres, for containers) ..
TOTAL .. .. .. .. ..

SECTION VII: WORKING HOURS AND TRANSPORT FACILITIES PROVIDED FOR EMPLOYEES


	Number of Buses provided
	Type	Type	Type
1. (A) Working hours for office staff:
From ____________ To _________
(B) Working hours for production workers:
(i) 1st shift
From ____________ To _________
(ii) 2nd shift
From ____________ To _________
(iii) 3rd shift
From ____________ To _________
TOTAL NUMBER OF BUSES

2. If the buses are not owned by you, state the name of the person/company providing the service and the amounts paid in respect of these services for the whole year.

______________________________________________________________________________
Name of Person/Company		Amount Paid forthe Year (KSh.)
______________________________________________________________________________
______________________________________________________________________________

3. If the buses are owned by you, state the total cost* of providing transport facilities for your employees, for the whole year:KSh. _______________________

Note:* Total Cost—include all expenditure of a non-capital nature e.g. cost of fuel, road tax, insurance, repairs and maintenance, drivers' salaries, depreciation, etc.
I declare that the information contained in this questionnaire is complete and correct to the best of my knowledge and belief.

Signature: __________________________ Official Position: __________________________
Name: ______________________________ Tel: __________________________________
Date: ________________________________________

_______________________________

FORM EPZ PASS (1)
THE EXPORT PROCESSING ZONE ACT
Cap. 517
APPLICATION FOR SECURITY PASS (VISITORS) EPZ ..............................................

Name of Applicant:______________________________________________________________I/C./Passport No:______________________________________________________________Company:_______________________________________________________________________Address:________________________________________________________________________Purpose:________________________________________________________________________Signature.______________________________________________________________________EPZ Checkpoint: ................................... EPZ Pass No..........................

Export Processing Zone .............(Valid until ........................).Name: ..................................I.C./Passport No. .....................Company: ...........................Address: ................................Signature: ............................Pass No. .............................	Photograph....
	Company Logo...

Sample of EPZ Pass (for employees/regular visitors):Proposed size of pass: 90 mm. X 60 mm.Sample of EPZ pass (for day visitors):

Export Processing Zone ...........................(Temporary Visitors Pass)EPZ Pass No.:

EPZ.Logo

_________________________

FORM EPD (1)ORIGINAL

EXPORT PROCESSING ZONE LICENCE
Serial No.:		Licence No.

IN PURSUANCE OF THE EXPORT PROCESSING ZONE ACT, 1990

(Cap. 517)

I hereby license .............................................................................................................
Name of the Zone
owned/leased by : ...........................................................................................................
Name of Applicant
of ...........................................................................................................................................
Registered Office Address
to act as Licensed Export Processing Zone as from: ...................................................
		Date
at ..........................................................................................................................
L.R. No. and Location of Zone
subject to conditions attached herewith :

Dated ............................................................, 20 .......

.............................................Chairperson

_________________________

FORM EPD (2)
ORIGINAL

EXPORT PROCESSING ZONE DEVELOPER OPERATOR LICENCE
Serial No.:		Licence No.

IN PURSUANCE OF THE EXPORT PROCESSING ZONE ACT, 1990

(Cap. 517)

I hereby License .............................................................................................................
Applicant's Name
owned/leased by : ......................................................................................................
Name of Applicant
of ...................................................................................................................................
Registered Address
to act as Licensed Export Processing Zone Developer Operator as from : ........................
................................................................................................................................................................
Date
at .......................................................................................................................................................
Name of Zone
subject to conditions attached herewith :

Dated ............................................................, 20 .......

_________________________

FORM EPD (3)
ORIGINAL

EXPORT PROCESSING ZONE ENTERPRISE LICENCE
Serial No.:		Licence No.

IN PURSUANCE OF THE EXPORT PROCESSING ZONE ACT, 1990

(Cap. 517)

I hereby designate ..............................................................................................................
Applicant's Name
of ..............................................................................................................................................
Registered Address
to act as Licensed Export Processing Zone Enterprise as of ...........................................

at ...................................................................................... .................................................

............................................................................................................................................
Date
at ...................................................................................................................................
Place of Manufacturing
for product(s) specified hereunder subject to conditions attached herewith :Product (5) :

Dated ............................................................, 20 .......

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History of this document

31 December 2022 this version

Revised by 24th Annual Supplement

23 June 1995

Amended by Export Processing Zones (Amendment) Regulations,1995

Read this version

31 May 1991

Published in Kenya Gazette 22

Commenced

Read this version

The Export Processing Zones Regulations

Legal Notice 228 of 1991

The Export Processing Zones Regulations

Related documents

LAWS OF KENYA

EXPORT PROCESSING ZONES ACT

THE EXPORT PROCESSING ZONES REGULATIONS

LEGAL NOTICE 228 OF 1991

FIRST SCHEDULE

FORMS

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History of this document

31 December 2022 this version

23 June 1995

31 May 1991

The Export Processing Zones Regulations

Legal Notice 228 of 1991

The Export Processing Zones Regulations

Related documents

LAWS OF KENYA

EXPORT PROCESSING ZONES ACT

THE EXPORT PROCESSING ZONES REGULATIONS

LEGAL NOTICE 228 OF 1991

FIRST SCHEDULE

FORMS

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History of this document

31 December 2022 this version

23 June 1995

31 May 1991

Related documents

Is amended by