The Registration of Business Names Rules

Legal Notice 136 of 1975

This is the latest version of this Legal Notice.
Citation
Legal Notice 136 of 1975
Primary work
Registration of Business Names Act
Date
31 December 2022
Language
English
Type
Legal Notice
Related documents
LAWS OF KENYA

REGISTRATION OF BUSINESS NAMES ACT

THE REGISTRATION OF BUSINESS NAMES RULES

LEGAL NOTICE 136 OF 1975

  • Published in Kenya Gazette Vol. LXXVII—No. 42 on 3 October 1975
  • Commenced on 3 October 1975
  1. [Amended by Registration of Business Names (Amendment) Rules, 1988 (Legal Notice 248 of 1988) on 17 June 1988]
  2. [Amended by Registration of Business Names (Amendment) Rules, 1997 (Legal Notice 83 of 1997) on 13 June 1997]
  3. [Amended by Registration of Business Names (Amendment) Rules, 2003 (Legal Notice 89 of 2003) on 20 June 2003]
  4. [Revised by 24th Annual Supplement (Legal Notice 221 of 2023) on 31 December 2022]
1.These Rules may be cited as the Registration of Business Names Rules.
2.Subject to any directions which may be given by the Registrar, every statement of particulars, notice of change, notice of cessation, application for extension of time or other document intended for registration or filing shall be upon paper of durable quality and of a size approximately two hundred and ninety-seven millimetres by two hundred and ten millimetres and shall have on the left hand part thereof a margin of approximately thirty millimetres.
3.The register shall be in the Form BN/1 in the Schedule.
4.Every statement of particulars lodged under section 6 of the Act shall be in the Form BN/2 in the Schedule.
5.Every certificate under section 14(1) of the Act shall be in the Form BN/3 in the Schedule.
6.Every notice of change of particulars lodged under section 9 of the Act shall be in the Form BN/4 in the Schedule.
7.Every certificate under section 14(2) of the Act shall be in the Form BN/5 in the Schedule.
8.Every notice of cessation of business lodged under section 15(1) of the Act shall be in the Form BN/6 in the Schedule.
9.Every notice of the happening of an event, in consequence of which registration under the Act ceases to be necessary, lodged under section 15(5) of the Act shall be in the Form BN/7 in the Schedule.
10.The following fees shall be payable—
  
 Kshs.
(a) on enquiring whether a proposed name may be registered ...........................100
(b) on lodging a statement of particulars if required under the Act .........................600
(c) on lodging a notice of change .....................................................................600
(d) for the issue of a fresh certificate under section 14(2) ...................................200
(e) for inspecting the register in respect of any one business name ........................200
(f) for a certified copy of or an extract from any filed document ...........................100
(g) on an application to lodge a statement particulars or a notice of changeout of time- 
(i) for the first month or part thereof during which the default continues .........200
(ii) for every subsequent month during which the default continues (up to a maximum of Ksh. 400) ..............................100
(h) For lodging a notice of cessation of business .......................................................200
(i) For the issue of a certificate of registration ................................................200
  
  
  

SCHEDULE

FORM BN/1(r. 3)
THE BUSINESS NAMES REGISTER
Number ................................................................................................................
Business name ................................................................................................
Principal place of business .........................................................................
Postal address ..........................................................................................................
Other places of business .................................................................................
....................................................................................................................................
Nature of business ........................................................................................
............................................................................................................................
Date of registration ..................................................................................
PARTNERS OR PROPRIETOR
Name(s) Any former name (s) Nationality
................................ ............................. .................................
................................. .............................. ..................................
................................. .............................. ...................................
................................. .............................. ...................................
................................. .............................. ...................................
................................. .............................. ..................................

________________________________

FORM BN/2(r. 4)
STATEMENT OF PARLICULARS
Please read carefully the notes printed overleaf
1. Business name ...........................................................................................
2. Nature of business .............................. 3. Date of commencement ................................................
4. Address of the principal place of business ............................................
(Plot No. Section and Name of Street or Road.)
5. Postal address ................................................................................
6. Address of any other places of business ...................................................................
(Branch office under the above name.)
...............................................................................................................
7. Particulars of proprietor or partners-
Full names and former names if any, and (if a married woman) full name of husbandNationality and CitizenshipNationality of OriginAgeSexUsual place of residenceOther business occupation
       
FEE: SH. 100 ...................... Signed .............................
NOTESItem 1. - Where a business is carried on under two or more business names, every such name must be given.Item 2. - The nature of the business should be given as clearly as possible, General words such as "shop" or "retail trade" are not sufficient.Item 3. - The date required is the date when business was begun under the business name, or when the change occurred which makes registration necessary.It should be noted particularly that a Statement of Particulars can only be lodged after a business is begun.Item 4. - This should be as complete as possible, and should contain the Land Office reference number.Item 6. - To be completed only if there are any branches operating under the business name.Item 7. - When the proprietor or a partner is a corporation, the name of the corporation should be given in the first column, the country in which it was incorporated in the second column and the address of the registered office for in the case of a foreign company, the name and address of the person authorized to accept service) in the sixth column; the other columns should be left blank.In the case of individuals, the age must be given in the fourth column; the words "full age" are not sufficient.Any person who has changed his name must show: locality, land office, plot and section number, or house number where applicable.Signature.- The statement must be signed by the proprietor or by all partners, as the case may be. A director or the secretary can sign for a corporation which is the proprietor or a partner. Where the statement is not signed by all partners, the Statutory Declaration printed alongside must be made before a Magistrate or Commissioner for Oaths, by one of the signatory partners. STATUTORY DECLARATION(See Section 7)(to be made only in cases where all partners do not sign above statement)
I, ...................................of ..................................do solemnly and sincerely declare tat the particulars set out herein are true and correct and I make this declaration conscientiously believing the same to be true and according to the Oaths and Statutory Declarations Act.Declared at ............... this ............ day of ............, 19 ............
.................................Signature
BEFORE ME,........................................Magistrate or Commissioner for Oaths

________________________________

FORM BN/3(r. 5)
CERTIFICATE OF REGISTRATION
I HEREBY CERTIFY that ........................................................................................................
...................................................................................................................................................
carrying on business under the business name of .................................................................
...................................................................................................................................................
at ...............................................................................................................................................
...................................................................................................................................................
have/has been duly registered under No. ................................................................................
pursuant to and in accordance with the provisions of the Registration of Business
Names Act and the Rules made thereunder.
 
GIVEN under my hand at NAIROBI this ............................................................
day of .................... One thousand nine hundred and .........................................
DATED at .......................... this ................ day of ......................................., 19
  
 ....................................................................
 Registrar

________________________________

FORM BN/4(r. 6)
 
NOTICE OF CHANGE
 
To: The Registrar-General
NOTICE IS HEREBY GIVEN the following changes in the particulars registered
relating to the business carried on under the business name ...............................
.........................................................................................................................................
(registered under the No. ............................ ), that is to say with effect from :-
 
DATED at .......................... this .................. day of .................................., 19
  
[Signed]....................................................................
 ....................................................................
 ....................................................................
 ....................................................................
FEE: Sh. 30.

NOTES

(1)Where a business is transferred or a new partner taken in, full particulars of the new proprietor or partner are required as shown below.
(2)The original Certificate of Registration should accompany this notice.
(3)This notice must be signed by the proprietor or by all partners, as the case may be. A director or the secretary can sign for a corporation which is the proprietor or a partner.
Full names and former names if any, and (if a married woman) full name of husbandNationality and CitizenshipNationality of OriginAgeSexUsual place of residenceOther business occupation
..............      

________________________________

   
   
   
   
   
   
FORM BN 5(r. 7)
 
CERTIFICATE OF REGISTRATION OF A CHANGE OF PARTICULARS
 
I HEREBY CERTIFY that a change of particulars has this day been registered in
the Register of Business Names in respect of the business name of ...............................
......................................................................................................................................
which business name was originally registered under the provisions of the
Registration of Business Names Act, on the ..............................................................
day of ........................................., 19, .......... under No. .................................................
Consequent on the registration of such change in particulars ..............................
............................................................................................................................................
............................................................................................................................................
............................................................................................................................................
are now registered as carrying on business at ....................................................................
............................................................................................................................................
............................................................................................................................................
under the (said) business name (of .............................................................................
..........................................................................................................................................)
GIVEN under my hand at NAIROBI this ........................................................ day
of ............................... One thousand nine hundred and ...........................................
 
 ................................................................
 Registrar

________________________________

FORM BN/6(r. 8)
 
NOTICE OF CESSATION OF BUSINESS
 
To: The Registrar-General
 
NOTICE IS HEREBY GIVEN that the business registered and carried on under
the business name .........................................................................................................
..........................................................................................................................................
registered under the No. ............................................ ) has ceased to be carried
on, as from the .............................. day of ............................................... , save for
the purpose of winding up the said business.
 
DATED at ................................ this ......................... day of ................., 19.................
 
[Signed]....................................................................
 ....................................................................
 ....................................................................

________________________________

   
   
FORM BN/7(r. 9)
 
NOTICE OF HAPPENING OF AN EVENT RENDERING REGISTRATION UNNECESSARY
 
To: The Registrar-General
NOTICE IS HEREBY GIVEN THAT ....................................................................
.........................................................................................................................................
.........................................................................................................................................
[specify event which has happened] .........................................................................
.........................................................................................................................................
.........................................................................................................................................
n consequence of which registration under the Act of the business registered and carried on under the business name ..................................
.........................................................................................................................................
.........................................................................................................................................
(registered under the No. ...................................) has ceased to be necessary.
 
DATED at .......................... this .................. day of ............................................ , 19
  
[Signed]....................................................................
 ....................................................................
 ....................................................................
 ....................................................................
No Fee Payable

NOTES

(1)The Certificate of Registration should be submitted for cancellation.
(2)This notice must be signed by the proprietor or by all partners, asthe case may be. A director or the secretary can sign for a corporation whichis the proprietor or partner.
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History of this document

31 December 2022 this version
20 June 2003
13 June 1997
17 June 1988
03 October 1975
Published in Kenya Gazette 42
Commenced