The Births and Deaths (Late Registration) Rules

Legal Notice 154 of 1971

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Legal Notice 154 of 1971
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Births and Deaths Registration Act
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LAWS OF KENYA

BIRTHS AND DEATHS REGISTRATION ACT

THE BIRTHS AND DEATHS (LATE REGISTRATION) RULES

LEGAL NOTICE 154 OF 1971

  • Published in Kenya Gazette Vol. LXXIII—No. 34 on 13 August 1971
  • Commenced on 13 August 1971
  1. [Revised by 24th Annual Supplement (Legal Notice 221 of 2023) on 31 December 2022]

Part I – PRELIMINARY

1. Citation

These Rules may be cited as the Births and Deaths (Late Registration) Rules.

2. Interpretation

In these Rules, except where the context otherwise requires—“late birth” means the birth of a person who is still alive which has occurred in Kenya since 20th April, 1904, the particulars whereof have not been registered in the register of births within six months of the date of such birth;“late death” means the death of a person which has occurred in Kenya since 23rd January, 1906, the particulars whereof have not been registered in the register of deaths within six months of the date of such death;“late registration authority” means the written authority of the Registrar-General issued pursuant to section 8 of the Act, for the registration of a late birth or a late death.

Part II – GENERAL REGISTRATION PROCEDURE

3. Forms of application for late registration

(1)Every application to the Registrar-General for the registration of the late birth of a person belonging to an ethnic group or tribe indigenous to Kenya shall contain the particulars required and be made in Form 1 in the First Schedule to these Rules.
(2)Every application to the Registrar-General for the registration of the late birth of a person not belonging to an ethnic group or tribe indigenous to Kenya shall contain the particulars required and be made in Form 2 in the First Schedule to these Rules.
(3)Every application to the Registrar-General for the registration of the late death of a person belonging to an ethnic group or tribe indigenous to Kenya shall contain the particulars required and be made in Form 3 in the First Schedule to these Rules.
(4)Every application to the Registrar-General for the registration of the late death of a person not belonging to an ethnic group or tribe indigenous to Kenya shall contain the particulars required and be made in Form 4 in the First Schedule to these Rules.
(5)Every application made in pursuance of this rule shall be accompanied by two completed copies of Form 1, 6 or 7 in the Schedule to the Births and Deaths Registration Rules whichever is appropriate.

4. Forms of authority for late registration

If the Registrar-General is satisfied regarding all the circumstances of a late birth or a late death, and after receipt of the prescribed fee where applicable, he shall cause to be issued to the Registrar the appropriate late registration authority in Form 5 or 6 in the Second Schedule to these Rules.
  
  
  

FIRST SCHEDULE [r. 3]

FORM 1 

APPLICATION FOR REGISTRATION OF A LATE BIRTH

Please complete this form and return it to the Registrar-General, P.O. Box 30031, Nairobi, together with all relevant documents (see Note 2).In addition, Form 1 in the Schedule to the Births and Deaths Registration Rules must be completed in duplicate and accompany your application.
1. INFORMATION REGARDING CHILD
____________________________________________________________________________________________________________Full name of child:______________________________________________________________________________________________________________
Full name of child:Is the child still alive?
____________________________________________________________________________________________________________
Child’s date of birth:Sex of child:
______________________________________________________________________________________________________________Full name of father:______________________________________________________________________________________________________________Full name of mother:_______________________________________________________________________________________________________________Exact place of child’s birth:_______________________________________________________________________________________________________________Child’s ethnic group or tribe:______________________________________________________________________________________________________________Child’s Identity Card No. or, if none Father’s Identity Card No:_______________________________________________________________________________________________________________2. In support of the application please produce as many of the following documents as may be available—Municipality notification of birth, Hospital certificate, Doctor’s certificate, Midwife’s certificate,Baptismal certificate, or School-leaving certificate.If only the last certificate is available or if no certificates are available the certificate below should be completed by an independent person (i.e. one not directly related to the child) who is over 18 years of age and at least five years older than the child.3. Dated this ......................... day of ..................., 20 .............
 
Signature of applicant...........................................Full name and postal address of applicant.......................................................................................
Relationship to child: .........................................
 ..........................................Witness to signature
Full name and postal address of witness: ...................................................4. CERTIFICATEI, (full name) ......................... (age) ................... of (postal address) ..................................... hereby certify that I have knowledge of the personal details of the child named in the above application and that I have known him/her for ......................................... years and that the facts given in the above application are true to the best of my knowledge, information and belief. I can vouch for these facts because (insert full grounds for knowledge) ...................................................
 ..........................................Signature

_______________________________

  
FORM 2 
APPLICATION FOR REGISTRATION OF A LATE BIRTH
Please complete this form and return it to the Registrar-General P.O. Box 30031, Nairobi, together with all relevant documents (see Note 2).
In addition, Form 1 in the Schedule to the Births and Deaths Registration Rules must be completed in duplicate and accompany your application.
1. INFORMATION REGARDING CHILD
___________________________________________________________________________________________________________________Full name of child:___________________________________________________________________________________________________________________
Full name of child:Is the child still alive?
___________________________________________________________________________________________________________________
Child’s date of birth:___________________________________________________________________________________________________________________Sex of child:
__________________________________________________________________________________________________________________Full name of father:___________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________Full name of mother:___________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________Exact place of child’s birth:___________________________________________________________________________________________________________________
2. INFORMATION REGARDING CHILD’S FATHER
___________________________________________________________________________________________________________________Date and Place of Birth:
___________________________________________________________________________________________________________________
Date of entry into Kenya (attach passport in useduring this period): 
___________________________________________________________________________________________________________________
State if continuously in Kenya for a period of two years immediately before and two years after child’s birth (attach passport in use during this period): 
___________________________________________________________________________________________________________________
If a permanent resident give reference No. of father’s certificate of residence: 
___________________________________________________________________________________________________________________
Number of personal tax receipt issued to father during the year of child’s birth (attach copy): 
___________________________________________________________________________________________________________________
3. INFORMATION REGARDING CHILD’S MOTHER
___________________________________________________________________________________________________________________
Date and Place of Birth: 
___________________________________________________________________________________________________________________
Date of entry into Kenya (attach passport in use during this period): 
___________________________________________________________________________________________________________________
State if continuously in Kenya for a period of two years immediately before and two years after child’s birth (attach passport in use during this period): 
___________________________________________________________________________________________________________________
If a permanent resident give reference No. of mother’s certificate of residence: 
___________________________________________________________________________________________________________________
Date of marriage of child’s mother to father (attach certificate): 
___________________________________________________________________________________________________________________4. In support of the application please produce as many of the following documents as may be available—Municipality notification of birth, Hospital certificate, Midwife’s certificate, Baptismal certificate, Horoscope, Community certificate, School certificate or other real evidence of the date and place of birth.
Affidavits are not sufficient___________________________________________________________________________________________________________________
It should be particularly noted that affidavits are NOT required and will not be accepted.___________________________________________________________________________________________________________________5. State why birth was not registered at the time___________________________________________________________________________________________________________________
 
6. Dated this ......................................... day of .........................................................., 20 ...........................
Signature of applicant 
............................................................................. 
 Full name and postal address of applicant.........................................................................................................
7. Sworn at .................... this ............ day of ..............., 20 ..............
Before me ....................................................................................................
(Registrar or Magistrate)
.......................................................signature

_______________________________

FORM 3APPLICATION FOR REGISTRATION OF A LATE DEATH 
   
Please complete this form and return it to the Registrar-General, P.O. Box 30031, Nairobi, together with all relevant documents (see Note 2).In addition, Form 6 or 7 in the Schedule to the Births and Deaths Registration Rules (as the case may be) must be completed in duplicate and accompany your application.
1. INFORMATION REGARDING DECEASED
Full name of deceased:_________________________________________________________________________________________________________________
Date of death:Sex of deceased: 
_________________________________________________________________________________________________________________
Age:Occupation of deceased: 
__________________________________________________________________________________________________________________Exact place of death:__________________________________________________________________________________________________________________Ethnic group or tribe:___________________________________________________________________________________________________________________2. In support of the application please produce any one of the following—Medical certificate of cause of death, a letter from the certifying medical practitioner or a certificate issued under a Council Death Registration Scheme.If no certificates are available the certificate below should be completed by the Chief in whose area the death took place.3. Dated this ..................................................................... day of .................................................., 20 .............
Signature of applicant....................................... Full name and postal address of applicant....................................................................
Relationship to deceased .....................................
...................................Witness to signature  
Full name and postal address of witness .........................................................................................................................................................
4. CERTIFICATE
I, (full name) ..........................................................................................Chief of ....................................................................................................hereby certify that (insert full names of deceased) .................................................................................................................................................died in my area and further that the facts stated above are true to the best of my knowledge, information, and belief. I can vouch for these facts because (insert full grounds for knowledge) .......................................................................................................................................................................................................................................................................
   .......................................Signature
FORM 4
APPLICATION FOR REGISTRATION OF A LATE DEATH
Please complete this form and return it to the Registrar-General, P.O. Box 30031, Nairobi, together with all relevant documents (see Note 2).In addition. Form 6 or 7 in the Schedule to the Births and Deaths Registration Rules (as the case may be must be completed in duplicate and accompany your application.
1. INFORMATION REGARDING DECEASED
____________________________________________________________________________________________________Full name of deceased:____________________________________________________________________________________________________
Date of death:Sex of deceased:
_________________________________________________________________________________________________
Age:Occupation of deceased:
____________________________________________________________________________________________________
Exact place of death: 
____________________________________________________________________________________________________
2. In support of the application please produce any one of the following documents—Medical certificate of cause of death, a letter from the certifying medical practitioner, or any other real evidence of the date and place of death.____________________________________________________________________________________________________
Affidavits are not sufficient
It should be particularly noted that affidavits are NOT required and will not be accepted.____________________________________________________________________________________________________3. State why death was not registered at the time .......................................____________________________________________________________________________________________________4. Dated this ........................ day of ............................ 20 ....................
Signature of applicant.............................................................................. Full name and postal address of applicant.......................................................................................................................................
Relationship to deceased ..........................................................................5. Sworn at ................................ this .................... day of ...................... 20 ..................Before me ..............................................____________________________________________________________________________________________________
 Registrar or Magistrate 
  .....................................................Signature

SECOND SCHEDULE

LATE REGISTRATION AUTHORITY

FORM 5(r. 4)
Authority No. ........................ CA/PA 
 Department of the Registrar-GeneralP.O. Box 30031Nairobi.....................................20....................
The Registrar of Births................................................. 
LATE REGISTRATION AUTHORITY - BIRTHS
Pursuant to section 8 of the Births and Deaths Registration Act, authority is hereby given for the late registration of the undermentioned child/children of ................................................
The prescribed fee of Sh. ................................ for each child has been collected and my receipt No. .............. dated ................................... has been issued
Name of ChildPlace of BirthDate of Birth
...........................................................................................................................................................................................................................................................................................................................
The evidence produced to me in support of the above information was— .................................................................................................................................
 ..............................................Registrar-General of Births and Deaths

_______________________________

  
  
  
Form 6 
Authority No. ..............CA/PA 
 Department of the Registrar-GeneralP.O. Box 30031Nairobi............................, 20 ...................
The Registrar of Deaths,...........................................................................
LATE REGISTRATION AUTHORITY - DEATH
 
Pursuant to section 8 of the Births and Deaths Registration Act, authority is hereby given for the late registration of the undermentioned death.The prescribed fee of Sh. ................................... has been collected and my receipt No. .................................... dated ................................. has been issued.
Name of DeceasedPlace of DeathDate of Death
..........................................................................................................
The evidence produced to me in support of the above information was—
 ..................................................................Registrar-General of Birth andDeaths
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History of this document

31 December 2022 this version
13 August 1971
Published in Kenya Gazette 34
Commenced
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