The Public Archives (Advisory Council) Regulations

Legal Notice 204 of 1966

This is the latest version of this Legal Notice.
Citation
Legal Notice 204 of 1966
Primary work
Public Archives and Documentation Service Act
Date
Language
English
Type
Legal Notice
Related documents
LAWS OF KENYA

PUBLIC ARCHIVES AND DOCUMENTATION SERVICE ACT

THE PUBLIC ARCHIVES (ADVISORY COUNCIL) REGULATIONS

LEGAL NOTICE 204 OF 1966

  • Published in Kenya Gazette Vol. LXVIII—No. 36 on 19 July 1966
  • Commenced on 19 July 1966
  1. [Amended by Public Archives (Advisory Council) (Amendment) Regulations, 1969 (Legal Notice 39 of 1969) on 7 February 1969]
  2. [Amended by Public Archives (Advisory Council) (Amendment) Regulations, 1969 (Legal Notice 174 of 1969) on 1 August 1969]
  3. [Amended by Public Archives (Advisory Council) (Amendment) Regulations, 1970 (Legal Notice 177 of 1970) on 4 September 1970]
  4. [Amended by Public Archives (Amendment) Act, 1990 (Act No. 2 of 1990) on 18 May 1990]
  5. [Amended by Public Archives (Advisory Council) (Amendment) Regulations, 2001 (Legal Notice 108 of 2001) on 6 July 2001]
  6. [Revised by 24th Annual Supplement (Legal Notice 221 of 2023) on 31 December 2022]

1. Citation

These Regulations may be cited as the Public Archives (Advisory Council) Regulations.

2. Establishment of Council

There is hereby established a Council to be known as the Public Archives Advisory Council (hereinafter referred to as "the Council").

3. Membership of Council

The Council shall consist of the following members appointed by the Cabinet Secretary on the approval of the President—
(a)a representative of the Ministry for the time being responsible for the National Archives;
(b)a representative from the History Department of a public University;
(c)seven members appointed to represent the interest of owners of records;
(d)Principal Secretary, Secretary to the Cabinet and Head of the Civil Service;
(e)the Principal Secretary for the Ministry responsible for finance; and
(f)a lecturer from the Department of Archives and Records Management of a public university.
[L.N. 177/1970, r. 2, L.N. 108/2001, r. 2.]

4. Tenure of office of members

(1)Each appointed member of the Council shall hold office for a term of two years, unless his appointment is earlier revoked by the Cabinet Secretary, and at the end of that term shall be eligible for re-appointment.
(2)Where the Cabinet Secretary terminates an appointment, or an appointed member dies, the member appointed by the Cabinet Secretary in his place shall hold office for the unexpired residue of the period of office of the member replaced.[L.N. 177/1970, r. 2.]

5. Chairperson and vice-chairperson and tenure of office

(1)The President, on the advice of the Cabinet Secretary, shall appoint a member of the Council to be chairperson who shall preside over all meetings of the Council, and in the event of his being incapacitated by illness, absence or other cause, the vice-chairperson shall preside.
(2)The vice-chairperson shall be elected by members of the Council from among their number.
(3)The chairperson and vice-chairperson shall hold office in accordance with the provisions of regulation 4(1).[L.N. 177/1970, r. 2.]

6. Decisions of Council, and quorum

(1)The decision of the majority of the members present and voting at a meeting of the Council shall be deemed to be the decision of the Council.
(2)The quorum of the Council shall be the chairperson (or vice-chairperson as the case may be) and four other members.

7. Temporary incapacity of member

If any member of the Council is temporarily incapacitated by illness, absence abroad or other cause from performing the duties of his office, the Cabinet Secretary may appoint another person to act in his place, and such person shall be deemed to be a member of the Council until the member is again able to perform those duties or ceases to hold office as a member.

8. Meetings

(1)The Council shall hold ordinary meetings not less than three times in each year, and may hold additional ordinary meetings whenever the chairperson thinks fit, and such meetings shall be convened by the chairperson, or where the chairperson is not available the vice-chairperson.
(2)The chairperson, or where the chairperson is not available the vice-chairperson, may at any time convene a special meeting of the Council, and shall in any case do so within a month of his receiving a written request signed by at least two other members.
(3)Where a meeting is convened, notice specifying the place, day and hour of the meeting shall be given to each member by being delivered at, or sent by post to, his usual place of business or residence or postal address, at least fourteen days before the date of the meeting.

9. Procedure

Subject as herein provided, the Council shall have power to regulate its own procedure.

10. Secretary

The Director shall be the secretary of the Council.[Act No. 2 of 1990, s. 7.]
▲ To the top

History of this document

31 December 2022 this version
06 July 2001
Read this version
18 May 1990
04 September 1970
01 August 1969
07 February 1969
19 July 1966
Published in Kenya Gazette 36
Commenced