The Registration of Persons Rules

Gazette Notice 894 of 1949

This is the latest version of this Gazette Notice.
Citation
Gazette Notice 894 of 1949
Primary work
Registration of Persons Act
Date
Language
English
Type
Gazette Notice
Related documents
LAWS OF KENYA

REGISTRATION OF PERSONS ACT

THE REGISTRATION OF PERSONS RULES

GAZETTE NOTICE 894 OF 1949

  • Commenced on 1 January 1949
  1. [Amended by Registration of Persons (Amendment) Rules, 1955 (Gazette Notice 755 of 1955) on 31 May 1955]
  2. [Amended by Registration of Persons (Amendment No. 2) Rules, 1955 (Gazette Notice 786 of 1955) on 7 June 1955]
  3. [Amended by Kenya (Amendment of Laws) (Miscellaneous Amendments) (No. 4) Order, 1964 (Legal Notice 236 of 1964) on 12 December 1963]
  4. [Amended by Registration of Persons (Amendment) Rules, 1981 (Legal Notice 29 of 1981) on 6 February 1978]
  5. [Amended by Registration of Persons (Amendment) Rules, 1989 (Legal Notice 12 of 1989) on 13 January 1989]
  6. [Amended by Registration of Persons (Amendment) (No. 2) Rules, 1989 (Legal Notice 219 of 1989) on 14 July 1989]
  7. [Amended by Registration of Persons (Amendment) Rules, 1991 (Legal Notice 295 of 1991) on 2 August 1991]
  8. [Amended by Registration of Persons (Amendment) Rules, 1992 (Legal Notice 39 of 1992) on 21 February 1992]
  9. [Amended by Registration of Persons (Amendment) Rules, 1994 (Legal Notice 272 of 1994) on 5 August 1994]
  10. [Amended by Registration of Persons (Amendment) Rules, 1995 (Legal Notice 348 of 1995) on 3 November 1995]
  11. [Amended by Registration of Persons (Amendment) Rules, 1997 (Legal Notice 3 of 1997) on 17 January 1997]
  12. [Amended by Registration of Persons (Amendment) Rules, 1998 (Legal Notice 91 of 1998) on 3 July 1998]
  13. [Amended by Registration of Persons (Amendment) Rules, 2006 (Legal Notice 32 of 2006) on 17 March 2006]
  14. [Amended by Registration of Persons (Amendment) Rules, 2010 (Legal Notice 169 of 2010) on 15 October 2010]
  15. [Amended by Registration of Persons (Amendment) Rules, 2011 (Legal Notice 154 of 2011) on 21 October 2011]
  16. [Amended by Registration of Persons (Amendment) Rules, 2012 (Legal Notice 93 of 2012) on 31 August 2012]
  17. [Amended by Registration of Persons (Amendment) Rules, 2018 (Legal Notice 48 of 2018) on 23 February 2018]
  18. [Revised by 24th Annual Supplement (Legal Notice 221 of 2023) on 31 December 2022]
1.These Rules may be cited as the Registration of Persons Rules.[L.N. 29/1981, r. 2.]
2.(1) Where a notice under section 6 of the Act requiring a person to attend before a registration officer at such place and between such dates as may he specified is not brought to the notice of that person by publication in the Gazette, the notice shall be served personally on that person by delivery or tender of the notice to him.
(2)Every person on whom a notice is so served shall, if required by the person serving it, sign a receipt therefor on the back of a duplicate of the notice.
3.The identity card issued under section 9 of the Act shall consist of a card which shall be sealed in a plastic envelope set out in Form A or a plastic card set out in Form B of the First Schedule.[L.N. 29/1981, r. 3, L.N. 348/1995, r. 2, L.N. 154/2011, r. 2(a).]
4.(1) Every person applying for registration shall whenever possible do so at his place of domicile or at his place of permanent residence.
(2)Where a person attends before a registration officer for the purpose of having himself registered under section 6(2) of the Act, the registration officer shall—
(a)demand proof of his date of birth or apparent age by production of the birth certificate or age assessment certificate issued by a Government medical officer of health or a baptismal certificate issued by a minister of a recognized religious organization immediately following his birth or some other evidence acceptable to the Principal Registrar;
(b)demand proof of his Kenyan citizenship; and
(c)record in the form set out in the Second Schedule the particulars of that person specified in section 5(1) of the Act and shall forward the form when completed to the Principal Registrar.
[L.N. 29/1981, r. 4, L.N. 12/1989, r. 2, L.N. 295/1991, r. 2, L.N. 39/1992, r. 2, L.N. 272/1994, L.N. 348/1995, r. 3, L.N. 91/1998, r. 2, L.N. 32/2006, r. 2.]
5.(1) Where a person attends before a registration officer for the purpose of registering himself under subsection (1) or subsection (2) of section 6 of the Act, that person shall permit the registration officer to record his finger and thumb impressions in the form in the Third Schedule to these Rules.
(2)The registration officer shall thereupon fill in and sign a certificate in the form in the Fourth Schedule, and shall issue the certificate to that person.[L.N. 29/1981, r. 4, L.N. 348/1995, r. 4.]
6.The photographs, required under subsection (2) of section 9 of the Act, shall—
(a)measure 3 by 2.85 cm;
(b)show the head and shoulders only of the registered person to whom the identity card is to be issued; and
(c)have been taken during a period of not more than six months before the date of registration and shall be, in the opinion of the registration officer, a true likeness of the registered person to whom the identity card is to be issued.
[L.N. 29/1981, r. 5, L.N. 12/1989, r. 3, L.N. 348/1995, r. 5.]
7.The Principal Registrar may allot such index letters and serial numbers to be inserted in identity cards as he may think fit.
8.(1) Upon the loss of an identity card, the registered person shall be required to report the loss to the nearest police station and obtain an abstract report or to an administrative office and obtain an official letter certifying the loss.
(2)The registration officer shall thereupon fill in and sign a certificate in the form in the Fourth Schedule, and shall issue the certificate to the registered person.
(3)After the expiration of sixty days from the issue of the certificate to him by the registration officer the registered person shall attend upon the registration officer at the registration office specified in the third column of the certificate, and shall surrender the certificate to him in exchange for a new identity card.
(4)Upon the issue of the certificate to the person and until the issue to him of a new identity card, the certificate shall not be deemed for all purposes to be an identity card issued under the Act.
(5)There shall be inserted in every new identity card the particulars which are contained in the register in respect of the person to whom the new identity card is being issued.
(6)Subject to the proviso to subsection (6) of section 9 of the Act, every person to whom a new identity card is issued under that subsection or under subsection (3) of that section shall pay to the authorized officer a fee of one hundred shillings.
[L.N. 29/1981, r. 6, L.N. 12/1989, r. 4, L.N. 295/1991, r. 2, L.N. 39/1992, r. 2, L.N. 272/1994, L.N. 348/1995, L.N. 91/1998, r. 3, L.N. 169/2010, r. 2, L.N. 93/2012, r. 2, L.N. 48/2018, r. 2.]
9.(1) Where a registered person changes his name or place of permanent residence, he shall, unless he can still be readily located through his previous address, without undue delay, attend before a registration officer, give to him the particulars of the change in the form in the Fifth Schedule, and permit his left thumb impression to be taken on that form.
(2)Where the change of name is as a result of marriage or divorce the marriage certificate or decree of divorce shall be produced; and where the marriage was celebrated in accordance with African customary law, the person requesting a change of name shall produce an affidavit under the Oaths and Statutory Declarations Act (Cap. 15) in such form as may be approved by the Registrar as proof of marriage.
(3)The particulars given under paragraphs (1) and (2) shall be complete in all respects and shall be such as will enable the Principal Registrar readily to communicate with the registered person.
(4)The registered person shall at the same time surrender his identity card, pay a fee of one thousand shillings, and permit his photograph to be taken for the purpose of enabling a new identity card to be issued to him.
(5)The registration officer shall thereupon fill in and sign a certificate in the form in the Fourth Schedule, on which the registered person shall permit his left thumb impression to be recorded, and issue the certificate to the registered person.
(6)The registration officer shall without delay forward the form, the photograph and the surrendered identity card to the Principal Registrar who shall record the changes in the register, cancel the surrendered identity card, and issue a new identity card in accordance with the new particulars.
(7)Rule 8(3) and (4) shall apply mutatis mutandis to a certificate issued under this rule.
[L.N. 29/1981, r. 7, L.N. 12/1989, r. 5, L.N. 295/1991, r. 2, L.N. 3/1997, L.N. 91/1998, r. 4, L.N. 169/2010.]
10.A registration officer may refuse to change the names of a registered person where the registered person requests the change in the names appearing on his identity card to include thereon the names of a deceased person.[L.N. 12/1989, r. 6.]
11.(1) Any registered person who ceases to be a citizen of Kenya shall, within twenty- four hours, surrender his identity card to the nearest immigration officer or police station or registration office or chief‘s office or send it by registered post to the Principle Registrar.
(2)The officer to whom an identity card has been surrendered in accordance with this rule, other than the Principal Registrar, shall, as soon as possible, deliver it to the nearest registration office or send it by registered post to the Principal Registrar.
(3)Before issuing a burial permit under the Births and Deaths Registration Act (Cap. 149), a register of births and deaths shall recover the identity card of the deceased and deliver it to the District Registrar of Persons concerned or send it by registered post to the Principal Registrar.
(4)Where the death of a registered person occurs while the person is confined in police custody or his is in prison, the officer-in-charge of the relevant police station or prison shall deliver the identity card of the deceased to the District Registrar or send it by registered post to the Principal Registrar.
(5)Any person who finds an identity card which does not belong to him, shall deliver it to the nearest registration office or police station or chief’s office or send it by registered post to the Principal Registrar.
[L.N. 12/1989, r. 6, L.N. 219/1989, r. 2.]
12.(1) The Principal Registrar may issue a certificate of appointment to any registration officer appointed under section 4(2) of the Act in a form approved by the Cabinet Secretary.
(2)A registration officer who has been issued with a certificate of appointment shall, when on duty, keep it on his person.
(3)It shall be lawful for any person or authority to demand to see the certificate of appointment of any person who may be exercising the powers conferred upon registration officers under section 17 of the Act.
(4)A registration officer whose services in the Public Service are for any reason terminated shall, within twenty-four hours of the termination deliver his certificate of appointment to the nearest District Registrar or the Principal Registrar; and a District Registrar shall deliver the certificate delivered to him under this subrule to the Principal Registrar.
[L.N. 12/1989, r. 2.]
  
  
  

FIRST SCHEDULE [r. 3]

FORM OF IDENTITY CARD

[L.N. 29/1981, r. 8, L.N. 348/1995, r. 7, L.N. 154/2011, r. 2.]

FORM A

FORM B

  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  

SECOND SCHEDULE [r. 4]

[L.N. 29/1981, r. 9, L.N. 348/1995, r. 7.]
JAMHURI YA KENYA/REPUBLIC OF KENYA
SHERIA YA USAJILI WA WATU(Kifungu 107)
REGISTRATION OF PERSONS ACT(Cap. 107)
NAMBARI YA KITAMBULISHO .........................................................(Identity card No.)

OMBI LA KITAMBULISHO/APPLICATION FOR IDENTITY CARD

1.Majina Kamili .......................................................................(Full Names)
2.Tarehe ya Kuzaliwa .............................................................(Date of Birth)
3.Mume/Mke .............................................................................(Male/Female)
4.Majina ya Baba.........................................................................(Father’s Names)
5.Majina ya Mama ........................................................................(Mother’s Names)
6.Marital status ..............................................................................
7.Majina ya Mume ..........................................................................(Husband’s Full Names)
8.Nambari ya Kitambulisho ya Mume .........................................(Husband’s ID/No.)
9.Wilaya ya kuzaliwa ......................................................................(District of Birth)
10.Kabila .........................................................................................(Tribe)
11.Ukoo ....................................................................................(Clan)
12.Mlango .............................................................................(Family)
13.Wilaya ya Makao ......................................................................................(Home District)
14.Tarafa.........................................................................................................(Division)
15.Eneo La Mbunge......................................................................................(Constituency)
16.Mtaa...........................................................................................................(Location)
17.Mtaa Mdogo..............................................................................................(Sub-location)
18.Kijiji.............................................................................................................(Village/Estate)
19.Anwani........................................................................................................(Home Address)
20.Kazi............................................................................................................(Occupation)
21.Vyeti vya ushahidi ya maombi (Documents in support of application).(TICK WHERE APPLICABLE).
22.Nathibitisha kuwa maelezo yote niliyoyatoa ni ya kweli. (I certify that all te information I have given is correct).
Sahihi ________________________(Signature)Tarehe _____________________(Date)
23.Nathibitisha kwamba namjuia muombaji na yale yote yaliyotolewa ni ya kweli. (I certify that I know the applicant and the particulars given are correct).
24.I hereby authorize the above named to be registered in accordance with the provisions of the Registration of Persons Act (Cap. 107), Laws of Kenya.
 For the purposes of the Registration of Persons Act (Cap. 107), Laws of Kenya it is an offence to give any information or to make any statement which is false in a material particular and that any person convicted of the offence may be fined KSh. 15,000 or imprisoned for eighteen months or both.

THIRD SCHEDULE [r. 5]

FINGERPRINT RECORD

[L.N. 29/1981, r. 10, L.N. 348/1995, r. 7.]
Reg. 136CSerial Number2 ........................  Reg. 101 (Revised 1995)Identity Card No. .........F.P. Class ......................
Names in Full .....................................................
ROLLED IMPRESSIONS - RIGHT HAND
1. RIGHT THUMB2. RIGHT FORE FINGER3. RIGHT MIDDLE FINGER4. RIGHT RING FINGER5. RIGHT LITTLE FINGER
     
FOLD    
ROLLED IMPRESSIONS—LEFT HAND
6. LEFT THUMB7. LEFT FORE FINGER8. LEFT MIDDLE FINGER9. LEFT RING FINGER10. LEFT LITTLE FINGER
     
FOLD    
PLAIN IMPRESSIONS TAKEN SIMULTANEOUSLY
LEFT HANDRIGHT HAND
Note: — When a finger is amputated, deformed or so injured that the impression thereof cannot be obtained the fact should be noted in the space provided for that impression.

CIVIL STATUS DATA

Home Postal Address ......................  
Date of Birth ........................Home District ..................Division .......................
Location ..............................Sub-location ....................Tribe .............................
Sex .......................................Office of Issue .................Occupation ...................
Marital Status ..........................Signature of Holder ........Date .............................
Name of Issuing Officer .............Signature .....................Date .............................

FOR OFFICE USE ONLY

FOURTH SCHEDULE [rr. 5(2), 8(2) & 9(5)]

APPLICATION FOR REGISTRATION CERTIFICATE

[L.N. 29/1981, r. 10, L.N. 348/1995, r. 7.]
REG. 103 (AMENDED 1995)
REPUBLIC OF KENYA
ORIGINAL
REGISTRATION OF PERSONS ACT(Cap. 107)
APPLICATION FOR REGISTRATION CERTIFICATE
SERIAL NO.
I hereby certify that the person whose particulars appear in column 1 hereunder has applied for Initial Registration/Duplicate Identity Card/Replacement of Particulars (delete where not applicable.)
COLUMN ICOLUMN IICOLUMN IIICOLUMN IVCOLUMN V
Name(in full)Office at which the application is madeRegistration office where new identitycard to beobtainedFee paid (in figures) KSh.Name of application
Postal addressDate of issue ofthis certificate Amount inwordsRolled left thumbimpression of theholder
Note:-The holder of this certificate must report at the office specified in the third column above after expiry of sixty days from the date of issue of this certificate to surrender it in exchange for a new identity card (see rule 8 (3))............................................................Signature of the Registration OfficerThis certificate is not an identity card and shall not be used for identification purposes under the provision of the Act.

FIFTH SCHEDULE [r. 9(1)]

[L.N. 29/1981, r. 10, L.N. 348/1995, r. 7.]
 Postal Address .......................................................................................
Ref. ID No. .............................................Misc. R. No. .................................................................................................Date ...............................................
The Principal Registrar of Persons,National Registration Bureau,P.O. Box 57007,NAIROBIThro’The District Registrar of Persons,..............................................................................................................................................Dear Sir,
APPLICATION FOR CHANGE OF PARTICULARS IN ID/CARD
(This form will be issued against a non-refundable fee of KSh. 100)
Name ............................. ID/No. .............................I am writing to request you to effect the following changes in my registration records:
FromTo
(a) Name ..............................................................................................................
(b) Date of Birth ..................................................................................................
(c) District ..........................................................................................................
(d) Division .........................................................................................................
(e) Location .........................................................................................................
(f) Sub-location .................................................................................................
(g) Residential Address...........................................................
2.
(a)My reason(s) for the proposed change(s) is/are as follows:................................................................................................................................................................................................
(b)In support of these reasons, I attach the following documents showing places and the dates where and when they were obtained (to be numbered):
(i)................................................................
(ii)...............................................................
(iii).............................................................
(iv)..............................................................
(v)................................................................
3.HUSBAND’S CONFIRMATIONI hereby confirm that .......................... is my lawful wife and that I have no objection for the Principal Registrar of Persons to include my surname in my wife’s national identity card
4.RECOMMENDATION OF THE DISTRICT REGISTRAR OF PERSONS(After interviewing the applicant, examining the documents produced and any other relevant information):..........................................................................................................................................................................Signed ....................................................Name ..................................................District Registrar of PersonsDate .......................................................
5.PRINCIPAL REGISTRAR OF PERSONS’ COMMENTSChanges approved/not approved for the following reasons:.................................................................
DistributionOriginal and Duplicate to the Principal Registrar.Triplicate to the applicant.Quadruplicate to District Registrar.Signed ...................................... Name .......................................
 Principal Registrar of Persons
Date .....................................
▲ To the top

Cited documents 3

Act 3
1. Oaths and Statutory Declarations Act 637 citations
2. Births and Deaths Registration Act 68 citations
3. Registration of Persons Act 42 citations

Documents citing this one 1

Act 1
1. Kenya Citizens and Foreign Nationals Management Service Act 26 citations