Related documents
- Is amended by 24th Annual Supplement

LAWS OF KENYA
HEALTH RECORDS AND INFORMATION MANAGERS ACT
CAP. 539
- Published in Kenya Gazette Vol. CXVIII—No. 62 on 10 June 2016
- Assented to on 19 May 2016
- Commenced on 9 June 2016
- [Amended by Health Laws (Amendment) Act, 2019 (Act No. 5 of 2019) on 17 May 2019]
- [Revised by 24th Annual Supplement (Legal Notice 221 of 2023) on 31 December 2022]
Part I – PRELIMINARY
1. Short title
This Act may be cited as the Health Records and Information Managers Act.2. Interpretation
In this Act, unless the context otherwise requires—"approved institute" means an institute for the training of persons seeking registration under this Act which has been declared by notice in the Gazette to be so approved by the Cabinet Secretary on the recommendation of the Board;"Association" means the Association of Medical Records Officers of Kenya;"Board" means the Health Records and Information Managers Board established by section 3;"Cabinet Secretary" means the Cabinet Secretary for the time being responsible for matters relating to health;"College" means the Kenya Medical Training College established by the Kenya Medical Training College Act (Cap. 261) or such other college as the Board may approve for the purposes of the Act;"Committee" means the Disciplinary Committee of the Board established by section 28;"health institution" includes a hospital, nursing home, convalescent home, maternity home, health centre, dispensary, Clinic or other institution where health or health services are rendered, either free or on the payment of fees;"health records and information management department" means part of a facility in a health institution in which health records and information services are carried out;"health records and information diploma" means a diploma in health records and information Technology issued by the Kenya Medical Training College or other similar institution approved by the Board;"licence" means a licence granted to a manager under section 16;"Manager" means an officer trained in health records and information and charged with the responsibility of managing health records and information for health services which includes—Part II – THE HEALTH RECORDS AND INFORMATION MANAGERS BOARD
3. Establishment of the Health Records and Information Managers Board
4. Headquarters of the Board
The Headquarters of the Board shall be in Nairobi, and the Board may establish offices in the Counties.5. Powers of the Board
6. Functions of the Board
7. Composition of the Board
8. Disqualification from office and filling of vacancies
9. Chairperson of the Board
10. Terms of office of the Board
The members of the Board shall hold office for a period of three years from the date of their appointment, nomination or election, as the case may be but shall be eligible for re-appointment, re-nomination or re-election for one further term.11. Conduct of business and affairs of the Board
12. Delegation by the Board
The Board may, by resolution either generally or in any particular case, delegate to any committee or to any member, officer, employee or agent of the Board, the exercise of any of the powers or the performance of any of the functions or duties of the Board under this Act or under any other written law.13. Registrar
14. Qualifications of Registrar
The Registrar shall be a person who—Part III – TRAINING AND REGISTRATION OF HEALTH RECORDS AND INFORMATION MANAGERS
15. Persons eligible to be registered
16. Application for registration
17. Maintenance of register
18. Removal of names
The Registrar shall remove from the register—19. Approved training institutions
20. Limitation of powers on approval or accreditation of university academic programmes
21. Conditions of practice and penalty
22. Custody of registers
23. Qualifications for registration
Except as otherwise provided in this Act or in any Regulations made thereunder, a person shall be entitled to registration on the appropriate register upon satisfying the Board that the person—Part IV – PROVISIONS RELATING TO PRIVATE PRACTICE AND GENERAL LICENCING
24. Private practice
Part V – OFFENCES
25. Offences by persons not eligible to be registered or licensed
26. Offences by persons eligible to be registered or Iicensed
27. Offences by persons conducting training courses or examinations without authority
Part VI – DISCIPLINARY PROVISIONS
28. Disciplinary Committee
29. Functions of Committee
The Committee shall hear and determine matters referred to it by the Board or any other aggrieved person.30. Proceedings of Committee
31. Decisions of the Disciplinary Committee
32. Lifting of suspensions
33. Restoration of registration
34. Effect of removal, cancellation or suspension
35. Professional misconduct
A Manager commits an act of professional misconduct if such Manager—Part VII – FINANCIAL PROVISIONS
36. Funds of the Board
The funds of the Board shall comprise of—37. Financial year
The financial year of the Board shall be the period of twelve months ending on the thirtieth of June in every year.Part VIII – PROVISIONS ON DELEGATED POWERS
38. Rules
Part IX – MISCELLANEOUS PROVISIONS
39. Certificate and seal
40. Protection from personal liability
41. General penalty
Any person convicted of an offence under the Act for which no penalty is provided shall be liable to a fine not exceeding five hundred thousand shillings.42. Falsification of registers or records
Any person who wilfully makes or causes to be made any false entry in, or falsification of, any register or record kept under this Act, or who procures or attempts to procure himself or any other person to be registered, or licensed under this Act by making or producing or causing to be made or produced any false or fraudulent representation or declaration either orally or in writing, commits an offence and liable to a fine not exceeding five hundred thousand shillings or imprisonment for a term not exceeding two years or to both.History of this document
31 December 2022 this version
Revised by
24th Annual Supplement
17 May 2019
10 June 2016
09 June 2016
Commenced
19 May 2016
Assented to
Cited documents 4
Act 4
1. | Universities Act | 279 citations |
2. | Statutory Instruments Act | 230 citations |
3. | Medical Practitioners and Dentists Act | 63 citations |
4. | Technical and Vocational Education and Training Act | 45 citations |
Documents citing this one 4
Bench Bulletin 3
1. | Bench Bulletin - Issue 34 | |
2. | Bench Bulletin - Issue 41 | |
3. | Bench Bulletin - Issue 46 |
Gazette 1
1. | Kenya Gazette Vol. CXXIV-No. 151 |